Finance Assistant / Bookkeepper

Veterans Leadership Program

Veterans Leadership Program (VLP) is Pennsylvania’s premier Veteran service organization. For over 40 years, VLP has operated with a focus on empowering Veterans to navigate the transitions of life and supports every Veteran in reaching their fullest potential. With supportive and service-oriented expertise, VLP serves over 8,000 Veterans annually through comprehensive programs and partnerships. VLP is the largest provider of Veteran subsidized housing in Western Pennsylvania, operates two of the nation’s most effective employment programs, as well as holistic wellness and additional supports for Veterans and their families. 

VLP is a team comprised of experienced leadership, support staff, and case managers including Veterans, National Guard, Army Reserve, family members of Veterans, and civilian supporters who are deeply committed to assisting any and every Veteran. 

Overview of Position

Reporting to the Director of Finance, the Finance Assistant responsible for the day-to-day processing of accounts receivable/accounts payable and providing direct support in the preparation and compilation of various financial transactions and reports. With a strong attention to detail, the incumbent will create financial transactions including posting information to QuickBooks accounting software from source documents such as invoices to customers, cash receipts, and supplier invoices. The incumbent will also coordinate and maintain the physical filing system of financial documents. 

This is a 100% in-person position located in Pittsburgh, Pennsylvania. 

General office hours are 8:30AM - 4:30PM.

Monday through Friday.

Principal Duties 

• Enter information into Quickbooks accounting software on a daily basis. 
• Process and pay supplier invoices in a timely manner according to policy.
• Monitor payables level and compliance with payment terms.
• Assist in the preparation and issuance of invoices to grant or program entities.
• Conduct routine reconciliations of accounts.
• Participate in the gathering of information for external accounting firm and audits.
• Assemble information for program or grant auditors.
• Maintain an orderly accounting filing system.
• Adhere to the monthly closing schedule and prepare accordingly.
• Assist in the research of variances from budget on various grants & programs.
• Comply with local, state, and federal government reporting requirements.
• Provide backup assistance to Finance Director.
• Perform all other duties as assigned.
• Participate in all training and meetings as required.

Knowledge, Skills and Abilities

• Expert level knowledge of QuickBooks and Microsoft Excel is required.
• A functional knowledge of GAAP.
• Strong interpersonal skills.
• Ability to manage multiple priority projects.
• Take initiative and handle a variety of activities concurrently in fast-paced environment.
• Ability to meet deadlines along with attention to details a must.
• Excellent written and verbal skills.
• Ability to work independently and as a team member.
• Presentation skills along with professional behaviors, attitude and appearance.
• Maintain confidentiality.
• Ability to support the organization’s mission along with sensitivity of cultural and workplace harmony.

Experience and Education 

• Minimum of three to five years’ experience working in accounting or finance is required.
• Previous nonprofit accounting experience is preferred.
• Undergraduate degree in accounting is preferred.
• FBI, Act 33 and 34 clearances.

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