Address
Form of workAbout Us
At HDR, we specialize in engineering, architecture, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists. That's why we believe diversity is our greatest strength. HDR is proud to be an equal opportunity workplace and an affirmative action employer.
Watch Our Story:' https://www.hdrinc.com/our-story'
We believe that the way we work can add meaning and value to the world. That ideas inspire positive change. That coloring outside the lines can illuminate fresh perspectives. And that small details yield important realizations. Above all, we believe that collaboration is the best way forward.
The primary role of this position is to provide high-level administrative project support to technical staff and project managers. The primary duties require a highly energetic, detail-oriented individual who will assist the team with planning and monitoring all aspects of projects. The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned:
Primary Responsibilities
- Provide comprehensive project support to a dynamic team of cross-sector professionals, collaborating with multiple Project Managers and project teams, demonstrating a solid understanding of Project Management principles.
- Thrive in a fast-paced work environment with a strong reliance on remote collaboration, involving conference calls and online meetings.
- Establish and maintain projects within Newforma for effective document control and tracking. Track various project elements, including RFIs, submittals, change orders, applications for payment, field observation reports, close-out documents, and other construction-related paperwork.
- Demonstrate proficiency in basic accounting concepts, including budgeting, planning, tracking spending, and developing spending projections. Analyze accounting information, develop trend analyses, and present information effectively.
- Showcase expertise in data collection, management, analysis, and coordination using spreadsheet-based programs. Import and export data for analytics, trend analysis, and other purposes. Monitor, track, follow up, and organize large amounts of electronic documentation.
- Demonstrate understanding of fundamental project scheduling concepts, including planning multiple projects and linking predecessor and successor activities. Assist in managing, maintaining, and distributing project schedules.
- Proficiently use Microsoft Office 365 programs, particularly Excel, Word, and Project, for generating, reviewing, and collaborating on various project-related documents.
- Support Project Managers in the local Quality Program by documenting Management and QC Reviews, generating and updating QA/QC documentation, and assisting in developing and maintaining the project filing structure. Apply company quality assurance guidelines and procedures for project document management.
- Copy and/or scan in-house project-related documents, coordinating larger jobs as needed.
- Assist with project guides, reviews, invoices, and expense reports.
- Compose, type, format, proofread, edit, and organize documents, presentations, reports, specifications, and correspondence.
- Order and monitor insurance certificates and assist in developing contracts and subcontracts.
- Maintain workplan/staffing metrics, input project data into internal data systems, and process Government Base Access requests.
- Create and maintain paper and electronic files, coordinate meetings, and assist with presentations.
- Archive closed projects.
- Occasional travel may be required.
Required Qualifications
- A minimum of 5 years of experience as a Project Coordinator/Construction Administrator on large projects.
- Bachelor of Science in finance, business, project management, or a closely related field.
- Experience with Federal projects is preferred.
- Highly proficient in using Relational Databases (QuickBase preferred), Newforma, Bi Power Pro, Procore, Revu Bluebeam, and Microsoft products, including Word, Excel, Adobe Acrobat, Outlook, and PowerPoint.
- Strong preference for experience with scheduling software Primavera P6 Project Scheduling and Microsoft Project.
- Solid grasp of basic Accounting Principles, ensuring accuracy in financial processes.
- Demonstrates a positive response to pressure and excels in meeting tight deadlines.
- Proactively addresses challenges with expertise-based problem-solving skills.
- Exhibits precision and thoroughness, emphasizing strong follow-up in tasks.
- Manages priorities and workflow effectively, overseeing multiple projects concurrently with strong organizational skills.
- Self-starter with the ability to work autonomously and collaboratively within a team, adapting to different professional styles.
- Effectively interacts with individuals across organizational levels, showcasing strong interpersonal skills.
- Maintains professionalism in client interactions.
- Strong verbal and written communication skills.
- Proficient in performing diversified clerical functions and basic accounting procedures.
- Dedicated to actively contributing to our employee-owned culture.
Why HDR
At HDR, we know work isn't only about who you work for it's also about what you do and how you do it. Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other's contributions, and collaborate together to make great things possible. When you join HDR, we give you license to do the same. We help you take charge of your career, giving you multiple growth opportunities along the way.
