Faculty Support Coordinator

Department: CAS Academic Support Unit 8
Classification: Administrative Program Assist
Appointment Type and Duration: Regular, Ongoing
Salary: $17.43 - $26.00 per hour
FTE: 1.0

Review of Applications Begins

January 12, 2024; Position open until filled

Special Instructions to Applicants

A complete application should include:
A current resume
Cover Letter
Three (3) professional references

Department Summary

The College of Arts and Sciences (CAS) is the hub of learning, research, and academic excellence at the University of Oregon. With nearly 50 departments and programs representing the natural sciences, social sciences, and humanities, the high quality of our programs is the main reason why the University of Oregon is one of only 66 top universities in the prestigious Association of American Universities. Our faculty and advisors work directly with students to help them think analytically, question critically, and communicate clearly about how to find solutions to real-world issues in the world we live in. Our staff and managers play critical and dynamic roles in supporting and advancing the academic mission of the University and of CAS.
This position is in an Academic Service Unit (ASU), which houses staff and managers who provide administrative, strategic, and operations support to multiple academic departments in CAS.

Position Summary

The Faculty Support Coordinator is the primary support position for all faculty personnel processes within the assigned Academic Support Unit (ASU) and assists the Operations Manager in administrative tasks and special projects. This position is the primary, day-to-day point of contact for faculty, responsible for proactively communicating with faculty about processes, procedures, and deadlines.
This position oversees and coordinates all faculty-related processes within the assigned ASU, including faculty searches, tenure track faculty promotion and tenure process, conducting faculty reviews and evaluations, and contract renewal reviews for non-tenure track faculty. In assigned areas, the position is the primary faculty liaison and will provide guidance to faculty related to personnel and pay actions, sabbatical processes, and other employment-related requests. This position also assists the Operations Manager and faculty with special projects as needed.
Special projects require independent research, analysis, evaluation, and interpretation. The position may initiate and/or propose such projects and studies, or be assigned projects from Department Heads, Directors, or Operations Manager. This position has responsibility for undertaking projects from set-up through completion and has near-exclusive control of many projects.
This position reports directly to the Operations Manager and works on the Academic team within the ASU. The position requires strong interpersonal and organizational skills and the ability to prioritize workload. The person in this position works largely independently and deals with routine and unexpected matters (some of which are confidential), that require independent judgment calls on a daily basis. The person in this position interacts frequently with the units' faculty and staff, as well as with administrative colleagues throughout the academic and administrative areas of the University. Interactions occur to provide information or request it from others; to explain policies and procedures, and to resolve problems in accordance with policies and procedures. The person in this position needs to be culturally competent and sensitive to the needs of multicultural faculty, staff, and students.

Minimum Requirements

Three years of office experience which included two years at full performance level and experience generating documents; and
Lead work responsibility or coordination of office procedures.

Professional Competencies

Ability to work effectively both independently and as a member of a team.
Ability to manage multiple priorities, solve problems, and stay organized, with keen attention to detail.
Exhibit a high level of interpersonal communication skills to handle sensitive and confidential situations with tact and diplomacy.
Ability to understand and follow guidelines, policies, and procedures.
Skilled in Microsoft Office, Word, Excel, PowerPoint, and Outlook; ability to learn other specialized software.
Demonstrated ability and/or commitment to working with faculty, staff, and students from diverse backgrounds in support of an inclusive, welcoming environment.
Ability to work effectively under the pressure of deadlines and competing demands.
Adaptability in an environment of change.

Preferred Qualifications

Experience working in higher education.
Experience identifying, analyzing, and tracking large volumes of data/information on an ongoing basis while correcting identified discrepancies.

FLSA Exempt: No

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All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.