Faculty Support Assistant (Ops)(Full-Time)

Job Title:Faculty Support Assistant (OPS)(Full-time)
Location: Tallahassee, FL
Regular/Temporary: Temporary
Full/Part Time:
Job ID: 56987
Department

College of Law

College of Law (fsu.edu)

Responsibilities

This role provides administrative support within the Faculty Support Office and to College of Law faculty including but not limited to:

• Answering incoming phone calls to the Faculty Support Office;
• Creating and updating attendance spreadsheets and sign-in sheets;
• Creating and distributing course photo rosters;
• E-mailing professors weekly attendance summaries;
• Creating seating charts and name placards for professors;
• Collecting textbook information from faculty; ordering desk copies;
• Maintaining/publishing a complete list of textbooks for students;
• Replenishing supplies in the faculty lounge and conference/work room;
• Organizing office supplies and exams storage;
• Assisting with preparation for faculty meetings;
• Typing handwritten documents;
• Editing PowerPoint presentations;
• Assisting with copying and scanning projects;
• Preparing mailings;
• Maintaining the cleanliness of the Faculty Support Lounge and preparing coffee for the faculty lounge;
• Providing direct assistance to the Faculty Support Program Manager and assisting other Faculty Support Office staff;
• Perform other duties, as assigned.

Qualifications

A high school diploma or equivalency and one year experience in an educational and/or office setting is required. Post-high school education may substitute for work experience.

• Proficiency with Microsoft Office Suite
• Knowledge of standard office equipment, office practices, procedures, and etiquette.
• Ability to work independently, prioritize multiple work assignments.
• Ability to communicate effectively, both verbally and in writing.
• Possess graphic design skills.

Helpful

To be successful in this position, candidate should possess the following knowledge, skills, and abilities:

• Takes the initiative to complete tasks, assignments, projects etc. and perform duties and responsibilities with respect to work demands.
• Dependable, reliable, responsible, and proactive.
• Possess a high-level of organizational skills and takes steps to ensure tasks are not overlooked or dropped.
• Ability to build working relationships at all levels of the organization.

Contact Info

Nicola Perry at nperry@law.fsu.edu

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!
Learn more about our university and campuses.

Anticipated Salary Range

$14-$16 per hour, commensurate with education and experience.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

The College of Law requires that applicants attach a cover letter and resume to the online application.

IMPORTANT: Applicants who are planning to apply to or currently enrolled at Florida State University College of Law will not be considered for this position.

Considerations

This is an OPS/temporary job.

Based on the duties, this position may require completion of a criminal history background check.

Schedule: Works 8am-5pm Monday-Friday in-person, with a 1-hour break for lunch. Ability to work a flexible schedule to include evenings and weekends may be required. Occasional overtime hours may be required and during exam periods.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.