Facility And Maintenance Supervisor

FUNCTIONS:

The Facility and Fleet Supervisor (FFS) is responsible for ensuring Volunteers of America Chesapeake, Inc. compliance with applicable State and Federal laws relevant to property and vehicle management.  Ensure that Volunteers of America Chesapeake properties and vehicles comply with safety regulations, codes, inspections, and upkeep standards. This position will monitor and assist programs regarding Facility and fleet management, and safety best practices.   

The FFS will ensure that the overall safety, security, and Maintenance needs of the administrative office are met.  The FFS assists in promoting the mission, vision and core values of the organization.

PRINCIPAL ACTIVITIES:

Facility and Fleet:

• Manage the fleet of vehicles to ensure all vehicles comply with applicable state laws.
• Field liaison with property contractors and suppliers.
• Maintain VOA Chesapeake & Carolina’s preferred vendors list.
• Track and maintain VOA Chesapeake & Carolina’s property leases and assist with inspections.
• Manage property listings to include ensuring lease and contracts are up to date and notification to programs of any documentation that may be needed.
• Ensure that all properties have current certificates of occupancy.
• Ensure that all vehicles have current registrations and inspections.
• Overall management and supervision of Maintenance Technicians and Maintenance Specialists
• Overall management and supervision of Residential Reentry Center Janitor Interview and select, subject to review by immediate supervisor, facilities vendors for programs and administrative offices.
• Update on status and progress on a periodic basis. Assure that each vendor has been pre-approved for business ethics, diversity and equity, and insurance coverages.
• Coordinate, schedule and track maintenance request for the administrative office thru the operations helpdesk and work log
• Review and analyze incidents for trends and losses on an annual basis and work collaboratively with Risk Manager on mitigation plan.
• Responsible for scheduling Loss Control Representatives to Inspect Properties on an annual time frame and follow-up with program leaders in responding to the findings.
• Set-up and breakdown meetings scheduled in the Administrative Office Conference Rooms; Arrange for movers and storage units’ management.
• Manage and track the “How’s my Driving programs”.
• Track and maintain insurance and inquiries on VOA Chesapeake’s vehicles in coordination with Risk Manager
• Responsible for Facility and vehicle inspections on a periodic basis and compiling a list of repairs and Maintenance through a work order system.  Maintain a status list.
• Inspect and keep administration offices and programs offices and exterior safe.  Ensure that appropriate repairs are completed as needed.
• Participate on the Safety Awareness Team
• Monitor incident reports for facilities and fleet and provide reports to supervisor, risk manager and program directors.
• Complete other statistical and information reports as required or needed. 

Perform other duties as assigned.  Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

PHYSICAL REQUIREMENTS:

The physical requirements described below are representative of those that must be met by an employee to successfully perform the essential duties of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential duties.

• The ability to safely operate a motor vehicle to transport oneself and program supplies as necessary.
• The physical ability to travel to assigned locations, stand, stoop, bend, reach, pull, push, lift, grasp, climb, talk, see, hear and perform basic and light home maintenance activities, and operate office equipment.
• Move and lift light objects up to 30 pounds such as mail, supplies, files, and equipment.
• Operating office equipment requiring continuous or repetitive hand/arm movements.
• The ability to remain in a sitting position for extended periods of time.

EFFECTS ON END RESULT:

• Contributes to the efficient functioning of the administrative offices in our region.
• Presents a good public image of VOA Chesapeake & Carolinas and its purpose.
• Maintains accurate records of vendors and properties.
• Well-rounded knowledge or demonstrated resourcefulness of compliance and safety programs and initiatives.
• Improved condition of facilities that meet excellent quality standards required for licensure, safety and occupancy requirements.
• Functioning fleet of vehicles that are well maintained, safe and in excellent condition for our residents to be transported and our employees use.

OTHER DUTIES:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 

REQUIREMENTS:

Must have two to four years of experience, with at least two years of safety management experience preferred. Experience with property safety inspections and fleet management is a must.  At least two years of business operations and/or process management experience is preferred.  Also needed is a reasonable combination of the following skills and abilities: property management, and personnel supervision and management. 

Additional skills required are budget management, including excellent verbal and written communication and interpersonal skills. 

• This position requires driving your personal vehicle for company business.  Must be privileged to drive according to the criteria set forth by Agency MVR guidelines.

• Valid driver’s license in jurisdiction of residence
• Vehicle liability coverage if driving personal vehicle (on occasion, may be required to transport clients in personal vehicle)
• May be required to drive a van.

• Acceptable Criminal background check, OIG Exclusion check
• Negative Drug and TB/Health Certificate Screening
• CPR/First Aid Certification must be acquired and maintained once employed