Facilities & Travel Fw-Associate_Usd

Yoh has an immediate, 12 month contract opportunity, possible temp to hire for an Administrative/Facilities Assistant within the Entertainment & Media Industry to join our client OnSite in San Francisco, CA

• $25/hr. max pay rate
• 40 hours a week, Mon-Friday
• 2-3 years exp. required
• Must be able to thrive in multi-tasking, fast paced environment.

Dedicated office professional with experience handling a wide range of administrative, facilities, executive support tasks. Detail oriented, self-motivated, ability to multi-task efficiently, coordinate internal and external resources, cultivate relationships with vendors, and oversee office interactions, responding to requests and questions. Will interact with people at all levels.
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What You Will Be Doing

• Provide daily support for employees, visitors, and contractors.
• Coordinates access and badging for employees, guests, and vendors and all associated records.
• Create and maintain inventory of pantry supplies; reorder these with vendor as needed; additional office documents as needed.
• Coordinate shipping and receiving, deliveries, log in packages, and ensure they are delivered to recipient, including call for pick-up of outgoing packages. Responsible for stamping and preparing outgoing mail.
• Coordinate building related maintenance and repair needs as well as janitorial issues or requests to the Landlord. Maintain communication with Landlord.
• Clean, organize and maintain all storage rooms and Facility-related work areas. Maintain neatness / cleanliness of all common areas - conference rooms, break out rooms, etc.
• Coordinate with Manager on bi-weekly basis; discuss all current and potential office issues; Safety / Security tasks (Safety Teams, Safety Supplies, etc.).
• Set up New Hires / Visiting Employees with badge, photo new employee for badges; complete I-9s for new hires; maintain compliance posters; fulfil additional P & C requests as needed.
• Coordinate Technical Facility requests regarding Technical / Server Rooms, Maintenance / Issues, Security cameras/DVR issues, etc.
• Coordinate signage installation and updates throughout the office.
• Maintain and update welcome packets for employees and visitors.
• Coordinate all preparation and maintenance of agile workspace areas as well as huddle, meeting, and phone rooms for continuous use by onsite staff.
• Liaison with local Executive Assistants and visiting Global WBD Executives / employees regarding their IT / workspace needs. Assist with room bookings.
• Coordinate the ordering and inventory of pantry supplies as well as item replenishment throughout the day for the facility pantries.
• Kitchen Maintenance: turn on Dishwashers when you leave for the day, unload them when you arrive in the morning. Perform routine maintenance on coffee machines and kitchen appliances; oversee repairs with Vendors.
• Trouble shoot Canon copiers / call for service if needed. Ensure paper trays are stocked daily.
• Liaison with other teams such as P&C, Lifeworks, Corporate Communications, etc. Assist in planning / executing San Francisco based initiatives and programs.
• Coordinate all other duties as requested by Manager.

What You Need to Bring to the Table:

• Proven ability to establish priorities among multiple tasks and work collaboratively with team members to achieve common goals.
• Experience establishing, implementing, and maintaining effective business processes and procedures a plus.
• High school diploma with 2 - 3 years experience in a corporate office administrative or facilities field.
• Some College or successfully completed 4-year degree program is a plus.
• Proficient in Microsoft Office Suite, Zoom, and Slack.
• Strong written and verbal communication skills.
• Ability to work independently and produce excellent results in a highly dynamic work environment.
• Must demonstrate proficiency in working collaboratively and cross-functionally within the organization to execute tasks under tight deadlines, demonstrating sound relationship management skills both within and external to the organization.
• Must be exceptionally organized, structured, methodical, and attentive to detail and possess a high degree of follow-through.
• Ability to lift/carry up to 50 lb deliveries/boxes/furniture.
• Must have the legal right to work in the United States.

If This Sounds Like You, Apply Now! Yoh makes finding and applying for jobs simple. Partner with Yoh to find the right opportunities across multiple industries in the US and UK.
Note: Any pay ranges displayed are estimations.  Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description.  All qualified applicants are welcome to apply.
Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Visit https://www.yoh.com/applicants-with-disabilities to contact us if you are an individual with a disability and require accommodation in the application process.

Founded in 1940, Yoh operates from 75 locations throughout North America and is headquartered in Philadelphia, PA. Yoh was the nation’s first technology staffing firm. As a business unit of Day & Zimmermann, Yoh has a flourishing global footprint, as our parent company operates from more than 150 worldwide locations.
Company Website: https://www.yoh.com/