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SalaryDEPT OF HEALTH SERVICES
The Arizona Department of Health Services promotes and protects the health of Arizona’s children and adults. Our mission is to promote, protect, and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care, science, public policy, and leadership. ADHS promotes alternative work schedules, flexible hours. We have positions that can fit any stage in your career, from entry to senior level. We offer a robust benefit package, including the ADHS Student Loan Assistance Program, where eligible employees can receive up to $437.50 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans.
FACILITIES SPECIALIST
Job Location:
Address: 150 N. 18th Ave Phoenix, AZ 85007
*In Office*
Posting Details:
Salary: $44,000
Grade: 18
Closing Date: Open until Filled
Job Summary:
The Facilities Specialist is responsible for a variety of business and operational functions delivered as a service by the General Services office in support of facility operations to ensure established service level agreements (SLA) are fulfilled at the Capital Mall campus. Under direction, the position is responsible for business-critical mail flow to ensure department programs meet or exceed federal, state, and local regulations and guidelines. The position is responsible for supporting facilities operations (receiving assets, tagging assets, invoice review, picking up mail, delivering mail, sorting mail, etc), scheduling, and resolving facility work orders. The position contributes to the design of program operating procedures, the monitoring and evaluation of program progress and related activities; and performs related work as required to support facilities operations. The position may serve as the principal resource assigned to support facility operations and may perform other duties assigned by the General Services Administrator or designee.
The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.
Job Duties:
- Perform facilities operations (receiving assets, tagging assets, invoice review, picking up mail, delivering mail, sorting mail, etc)
- Resolve facility work orders and assigned tickets within defined SLA
- Surplus end-of-life computing assets.
Knowledge, Skills & Abilities (KSAs):
- Applicable program regulations, objectives, standards, and procedures;
- Mailroom operations, procedures, analysis techniques, and principles;
- The concepts of service delivery;
- Continous quality improvement methods in a public health setting;
- Performance Management (PM), and Continuous Quality Improvement (CQI) and Lean methodologies
Skill in:
- Provide effective guidance and expertise in the development and implementation
- Review and evaluate program activities
- Establish and maintain effective working relationships.
- Excellent interpersonal skills
- Effective communication
- Problem solving
- Administrative functions
- Google and/or Microsoft documents
Ability to:
- Interface effectively with all levels of the organization
- Communicate effectively with management and business personnel
- Support General Services functions
- Work in a customer-facing environment
- Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination
- Create spreadsheets
- Develop procedures, analyze problems, and design effective plans for mailroom improvement.
Selective Preference(s):
Bachelor's degree in Business or related field with 2 years in mail room/facilities administration, inventory control, and quality focus. Master's degree will substitute for 1 year of experience.
Pre-Employment Requirements:
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits:
- Affordable medical and dental insurance plans
- Paid vacation and sick time
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- 10 paid holidays per year
- Wellness program and plans
- Life insurance
- Short/long-term disability insurance
- Defined retirement plan
- Award winning Infant at Work program
- Credit union membership
- Transit subsidy
- ADHS Student Assistance Pilot Program
By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
Retirement:
To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will contribute to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27-week wait period for contributions to begin.
Contact Us:
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-1085. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.
