Facilities and Security Specialist

Posting Details
Posting Details
Job #
040770
Department Code
20603-5441
Department
SU Libraries
Job Title
Facilities and Security Specialist
Location
Syracuse, NY
Pay Range
$58,500 - $69,000
Pay Determination
Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate's education, training, work experience and key competencies; the university's strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.
Staff Level
S5
FLSA Status
Exempt
Hours
Hours for this position are:
7:00am - 4:00pm
This is a 40-hour per week position.
Hours may vary based on operational needs.
Job Type
Full-time
Campus
Syracuse, NY
Unionized Position Code
Not Applicable
Job Description
The Facilities and Security Specialist plays a key role in supporting the Facilities and Security operations and managing facility projects. Responsibilities include effectively handling facility and Security issues as they arise, updating facility and Security systems, developing and managing workflows, conducting space analysis within the Libraries, and serving as a liaison between departments and external contractors. This individual will independently coordinate and supervise projects, using strong project management skills, and act as the Facility and Security Manager's representative when needed, ensuring continuity and effective communication within the department.
Qualifications

• Bachelor Degree in Business or Engineering Required.
• Ability to summarize information in a clear, cogent, and concise manner.
• Strong interpersonal, communication, time management, and organizational skills.
• Adaptability to change in direction, rush projects, and reprioritization of projects.
• Ability to present information and conduct training with small to medium sized groups.

Job Specific Qualifications

• Proficiency in creating reports and queries using appropriate tools such as Tableau, Access, and Excel.
• Proficiency in creating layouts with Auto CAD, Sketchup and Visio.
• Ability to coordinate with different departments or outside vendors.
• Ability to read Blueprints.
• Work with CPDC and Facility Services to ensure they understand the issue and keep you informed.

Responsibilities

• Act as the Facilities and Security Manager's representative when needed, ensuring continuity and effective communication.
• Proactively gather information before meetings to maintain awareness of key topics and management's stance on relevant issues.
• Possess a comprehensive understanding of the Libraries as a whole to effectively handle situations as they arise and keep management promptly informed of any developments.
• Maintain a deep understanding of all security and safety systems within the Libraries. Update these systems regularly, including access times and personnel, to guarantee optimal security throughout the semester.
• Track and create/update dashboard for Maximo facility tracking issues.
• Under the guidance of the Facilities and Security Manager, this position is responsible for the following aspects of the Libraries' renovation and improvement project, ensuring their successful execution from start to finish.
• Supervising project teams.
• Reviewing plan submissions.
• Managing timelines and schedules.
• Coordinating with contractors and installers.
• Designing space layouts.
• Resolving major project issues.
• Communicating project updates to library staff.
• Collaborate with process owners to streamline workflow by:
  • Benchmarking existing processes to identify improvement opportunities.
  • Mapping and visualizing workflows using CAD, Visio, or other software.
  • Developing and implementing improved policies and procedures.
  • Adapting workflows to new technologies.
  • Training staff on new or updated processes.
  • Monitoring and evaluating workflow effectiveness to ensure continuous improvement.
• Maintain accurate and up-to-date floor plans and data for all Syracuse University Library facilities.
• Analyze space utilization and develop strategies to maximize efficient use of library facilities.
• Track and monitor the utilization of individual spaces within the Libraries.
• Provide space allocation recommendations to Library Administration based on data-driven insights.
• Uncover library strengths and opportunities for improvement through data analysis, reporting, and knowledge of library processes.
• Support data-driven decision-making by designing informative reports, including a quarterly metrics book, for library leadership.

Physical Requirements
Not Applicable
Tools/Equipment
Not Applicable
Application Instructions
In addition to completing an online application, please attach a resume and cover letter.
About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.
The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu.
About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
EEO Statement
Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University's contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.
Quick Link
https://www.sujobopps.com/postings/104068
Job Posting Date
03/21/2024
Application Deadline
Full Consideration By
Job Category
Staff
Message to Applicants