Expeditor & Inventory Support Specialist

Headquartered in Houston and with a Tulsa office, the team at Chickasaw Distributors has created a family-oriented culture who supports one another while working hard to service customers around the world. Chickasaw Distributors is a veteran-owned, certified minority enterprise, owned by the Baker family for more than 45 years. The Bakers are proud of their Native American heritage and members of the Chickasaw Indian Tribe.

As one of the leading distributors of oil country tubular goods (OCTG) and line pipe, the Chickasaw team has built a reputation for customer service that always goes above and beyond. Chickasaw is operated by a highly qualified professional team with more than 200 years of combined industry experience. Their hard-working team of committed individuals has been lauded by customers and industry groups alike, earning accolades such as “Shell Oil Company Supplier of the Year” and “Houston Minority Business Council Supplier of the Year.”

Job Description:
Chickasaw is seeking a well-organized and detail-oriented individual to join their inventory management team. The company is seeking a team member to perform a variety of tasks, including purchase order support, inventory maintenance and other related administrative tasks. Responsibilities include administrative account management for one of the company’s largest customers, organizing purchasing records for certain vendors, reconciling inventory regularly with customer requests and performing transfers to maintain precise inventory records, and support maintaining accurate invoicing. This role uses MS Office, especially Excel and Outlook, as well as Ariba software to regularly process business transactions.

Responsibilities

• Prioritize client service and client satisfaction, be a resource to all who interact with Chickasaw and its employees
• Review vendor invoices for accuracy and completeness
• Maintain inventory records for certain products
• Tabulate customer invoice amounts and coordinate electronic delivery
• Monitor the flow of material and coordinate efforts to ensure any break in material flow is resolved in a timely manner
• Conduct root cause analysis for inventory record variances and material flow breaks
• Be responsive to all customer inquiries, via email and/or phone
• Provide redundant support to related roles on the team to ensure seamless business operations, when required
• Maintain accurate record keeping, reports and files
• Support team members by providing necessary information from related sales or inventory
• Sales support, reviewing completed customer orders, solicit prices and prepare quotations and sale orders
• Draft purchase orders and maintain records for materials and services
• Develop solid relationships and maintain open communication lines with assigned customers and vendors
• General office administration duties, including answering phones, responding to emails

Requirements and Qualifications

• Must have demonstrated experience administering inventory records for products
• Must have three to five years experience with Excel
• Must have superb interpersonal communications skills
• Must have strong initiative and be a self-starter
• Must have a strong attention to detail
• Must be skilled in problem analysis and resolution
• Must be able to thrive in a fast-paced environment, with strong skills in multi-tasking, written/verbal communication, organizational ability, prioritization, and dealing with ambiguity
• Must be comfortable working under tight deadlines and with confidential data, when required
• Prefer to have working knowledge of Ariba
• Prefer three or more years in an industrial or distribution field
• Strong candidates will have general understanding of OCTG or line pipe products
• Hands-on work experience in inventory and industrial based businesses is a plus
• Prior experience in process improvements and software implementation is a plus
• Educational requirements: Two-year associate degree; accounting- or supply chain-related degree, a plus
• Must be able to work onsite in the Houston office Monday-Thursday until 3 p.m.
• Must be comfortable with emergency calls after hours from field or co-workers on occasion
• Must be able to lift up to 15 lbs.

Benefits

• Two weeks paid vacation
• Employer-paid medical for both employee and family
• Eligible for SEP employer contribution after two years of service
• Hybrid work schedule: Mon-Thu, 7 am – 3 pm; and Fri, work from home

Job Type: Full-time

Pay: $45,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Ability to Commute:

• Houston, TX 77057 (Required)

Ability to Relocate:

• Houston, TX 77057: Relocate before starting work (Required)

Work Location: Hybrid remote in Houston, TX 77057