Executive Assistant To The Vice Provost For Undergraduate Education

Summary
As the Executive Assistant to theVice Provost for Undergraduate Education, you will perform a variety of executive support activities and have independent responsibility for a significant volume and variety of high-level administrative responsibilities. Our office engages the campus on academic initiatives that will enrich the undergraduate student experience, and provide every student with the opportunity to thrive. You will report to both the Vice Provost for Undergraduate Education and the Chief of Staff in the Provost's Office.
This is a hybrid position, requiring work on-site in Ann Arbor, Michigan. Responsibilities may fall outside of traditional working hours given the time-sensitive nature of the work of the office. For more information about us, visit https://www.provost.umich.edu /.
Why Work at Michigan?
In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

• Generous time off
• A retirement plan that provides two-for-one matching contributions with immediate vesting
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses

Responsibilities*

• Coordinate complex calendars by scheduling in-person meetings, virtual meetings, hybrid meetings, and conference calls with a high level of attention to detail
• Respond to the evolving needs, schedule, and priorities of a high-visibility executive
• Coordinate logistics of in-person meetings, conferences, and events including room reservations, refreshments, and materials preparation
• Assist the Vice Provost in managing projects and deadlines and improve their workflow by using your organizational skills; take initiative to move the work forward
• Represent the Provost's Office to a broad range of individuals
• Edit and send correspondence
• Coordinate travel itineraries and reconcile expenses
• Handle confidential matters using your knowledge of organization practices
• Answer phone calls and route them to the appropriate team member
• Prioritize mail and maintain office files
• Provide back-up support to other Provost office staff
• Work across a large, decentralized organization with diverse groups

Required Qualifications*

• Bachelor's degree or equivalent combination of education and experience
• 4+ years of related experience supporting executive-level leaders and interpreting and implementing organizational policies and procedures
• Knowledge and application of project management best practices
• Demonstrated professionalism as a member of a collaborative, respectful, high-functioning team
• Demonstrated commitment to the principles of diversity, equity, and inclusion
• Expert-level proficiency in Microsoft Office Suite, Adobe Acrobat, DropBox, Zoom, and Google collaboration tools

U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
Job Detail
Job Opening ID
243168
Working Title
Executive Assistant to theVice Provost for Undergraduate Education
Job Title
Exec Secretary to Top Exec
Work Location
Ann Arbor Campus
Ann Arbor, MI
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Exempt
Organizational Group
Ofc Provst Evp Acdaf
Department
Ofc Provost & Exec VP Acad Aff
Posting Begin/End Date
12/13/2023 - 1/07/2024
Salary
$75,000.00 - $82,000.00
Career Interest
Administration