Executive Assistant To The Dean Of Students

Summary:

Performs advanced administrative oversight and support where results are timely, high quality and accurate. Responsible for the administrative coordination, projects and support for the office of Dean of Students. Management of student support programs including excused student absences, SGA (RSO) monitoring & assistance, and student engagement events, trainings & celebrations.

Salary: $50,000 - $55,000 DOE

Location: HYBRID is okay, onsite 3 days a week required.

Responsibilities:

1. Maintains a positive work environment by conducting oneself and communicating in a manner that is conducive to promoting an atmosphere of cooperation with students, staff, faculty and administration.
2. Event planning.
3. Serves as a first point of contact for students, staff and faculty for the Dean of Student’s office and performs a variety of administrative support activities for the Dean of Students including, but not limited to;

1. Screening incoming DOS correspondences and directing to appropriate staff or departments.
2. Reviewing and approving timecards.
3. Maintaining and organizing files and sensitive documents both physical and electronic, for various exception programs.
4. Maintain and organize files related to projects and processes required under the office of the Dean of Students.
5. Assists in the coordination and preparation of necessary documentation for accreditation agencies, i.e., Council on Naturopathic Medical Education (CNME) and the Higher Learning Commission (HLC).
6. Tracks records and collects data for all DOS related services and activities.
7. Assists Accessibility Office with test proctoring as needed.
8. Assist in annual revisions of the Student Handbook.
9. Assist DOS in production and operation of DOS sponsored events.
10. Act as first point of review for RSO requests (Events, expenditures, records).
11. Act as Scribe and administrative support for various DOS-related committees, as assigned.
12. Be first response to Student Response programs (EdSights, etc.) inquiries and issues.
1. Serves as primary point of contact for Registered Student Organizations (RSO) including but not limited to: approval of RSO events, and registration of new RSOs.
2. May provide administrative support to Sonoran University’s Accommodation office.

1. Serves as the first point of contact for student absence review requests, and similar processes, under direct supervision of the Dean of Students.
   1. Maintain and manage electronic forms.
   2. Maintaining mySonoran Excused Absence information.
   3. Elevating required approvals to the Dean of Students
   4. Capturing and reporting on university protocols in effect that also impact the absence policy.
2. Supports the Dean of Students in the administration of the informal and formal student grievance process.
3. Administrative support for Dean of Students committees and task forces.
4. Oversees and manages the inventory process of ND student medical equipment and distribution.

Education & Experience:

• Education: Associate degree; Bachelor’s degree preferred

• Experience: 5 years in an administrative role or, any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

• Preferred Qualifications: Bachelor’s Degree + 5 years’ experience in an administrative role within an institution of higher education.

Knowledge, Skills & Abilities:

• Excellent organizational, communication, analytical and critical thinking skills.
• Ability to be flexible and adjust to changing priorities as needed.
• 5+ years of admin experience at the executive level.
• Project management experience preferred.
• Skilled in organization, coordination, and management of complex projects.
• Ability to work independently and take leadership on projects.
• Exceptional verbal and written communication skills.
• Proficient Word processing and technical skills in: Microsoft Outlook, Microsoft Excel, Microsoft PowerPoint, Microsoft Access, and Microsoft Word.
• Working knowledge and understanding higher education regulations (i.e. FERPA, ADA, I-9)
• Demonstrated commitment to cultural diversity and ability to work with individuals or groups with diverse backgrounds.

About Sonoran University:

Sonoran University of Health Sciences (formerly SCNM) is a non-profit, higher education institution. As an internationally recognized institution of natural health sciences, our evidence-based programs help train the next generation of healthcare providers. Centered on blending academics, research and patient care, students graduate with significant research and clinical experience that positions them for successful careers as naturopathic doctors or nutrition specialists. Sonoran University’s Sage Foundation for Health contributes to the missions and operations of nine off-site clinics focused on providing naturopathic medical care to local uninsured and underserved communities. The Ric Scalzo Institute for Botanical Research is a state-of-the-art molecular biology/phytochemistry laboratory that seeks to improve therapies for global health concerns by exploring traditional medicine at the cellular, molecular and cultural level to create novel botanical solutions that support people, plants and planet.

The University campus is home to two open-to-the-public clinics. The Medical Center provides naturopathic healthcare for a wide range of patients including but not limited to; family medicine, nutrition and digestive health, mental health and well-being, dermatologic conditions, endocrine and auto-immune concerns, and acute symptoms. The Neil Riordan Center for Regenerative Medicine focuses on non-opioid solutions to pain and pain management. Treatments range from cupping and acupuncture to regenerative injection therapies. The Medicinary is the largest natural Medicinary in Arizona offering an expansive collection of the highest quality, professional grade supplements, herbs, and health products. Every purchase made at the Medicinary helps support the Sage Foundation for Health and its mission to provide free healthcare to those in need.

In late September 2022, Southwest College of Naturopathic Medicine went through a major institutional transition to become Sonoran University of Health Sciences: sonoran.edu/university. We are also expanding our Diversity, Equity, and Inclusion initiatives and have already launched a Comprehensive Fundraising Campaign Fall 2021. We are looking for a passionate individual who is a problem-solver and relationship-builder, wants to make a difference in patients’ lives, and help Sonoran University of Health Sciences shape a healthier future through the healing power of nature.

Additional employee benefits include unlimited free visits to our on-campus medical facilities, discounts at our natural Medicinary, and a complimentary Calm membership.

Working Environment: In Office

Activities are performed in an environmentally controlled office setting subject to extensive periods of sitting, keyboarding and manipulating a computer mouse. Required to stand for varying lengths of time and walk moderate distances to perform work. Frequent bending, reaching, lifting, pushing and pulling of up to 25 pounds. Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts. Communicate to perform essential functions.

Background/Screening:

All candidates offered a position at Sonoran University undergo a background and drug screen prior to hire. All employees must show documentation of vaccinations or provide titer results for measles prior to the first day of work (unless religious or medical exemption is on file). Employment is contingent upon satisfactory outcome of all screens required of this position.

Sonoran University is an Equal Opportunity Employer committed to a diverse and inclusive workforce. We consider applicants for all positions without regard to race, color, religion, gender, national origin, age, disability, or any other legally protected status.

Sonoran University is a smoke-free campus.