Executive Assistant, Data Support Specialist- Risk Management

Our team members are the heart of what makes us better.

At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.

Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

TheExecutive Assistant, Data Support Specialist is responsible for providing administrative support to the command center and responsible leader. Data organization inclusive of collecting, organizing, analyzing and disseminating significant amounts of information with attention to detail and accuracy is a key function of this role. In addition, this position will collaborate with leadership to monitor performance, quality analytics and recommend/implement opportunities for team member safety, emergency management, environment of care, life safety, cost savings and productivity improvements.

A day in the life of aExecutive Assistant, Data Support Specialist at Hackensack Meridian Health includes:

• Support all command center operations when activated.
• Provide administrative support to the Network leaders responsible for the areas of calendar management, meeting preparation and presentation development assistance.
• Maintain a reporting system to measure the activity for the network. Assess needs and develop reports for use in analyzing all departmental activity.
• Identify, analyze and interpret trends and report ongoing reports to the leader.
• Compile data analysis and correction action plans and present to leader.
• Manages data imports/uploads/exports into various agencies and associations (i.e. OSHA, AHA).
• Responsible for maintaining the position control for cost centers.
• Collaborate with leadership to demonstrate outcomes.
• Assists the director in performance improvement activities.
• Assists with promotion of optimal team member safety experiences; reviews data and identifies opportunities to improve.
• Responsible for preparing the director reports related to department financial statistics, quality reports and auditing including analysis of information.
• Responsible for processing payments and following up with all entities for timely processing of invoices.
• Provides administrative support for the VPs within WHS., Enterprise Risk Management.
• Assigned to special projects and tasks on request.
• Collaborates with outside consultants and vendors as requested.
• Other duties as assigned.

Education, Knowledge, Skills and Abilities Required:

• Bachelor's degree or equivalent related work experience.
• Minimum of 10 years of executive administrative support
• Minimum of 2 years of experience in the areas of relational databases, report writing tools, data management, and basic technical skills
• Strong analytical skills.
• Must be highly computer literate, including advanced use of Excel.
• Adept at analyzing data to profile, rate, assign, and track processes and outcomes.
• Good organizational skills.
• Creative thinker with the ability to independently manage multiple projects on established deadlines.
• Demonstrates integrity, confidentiality, and analytical ability.
• Ability to work independently with minimal direct supervision, communicate effectively (oral and in writing), work cooperatively within a team environment, effectively interact with customers to meet their needs, handle frequent interruptions and adapt to changes in workload and work schedule, set priorities, make effective decisions, and respond quickly to customer's needs, and recognize and deal with problematic situations and prioritize.

Education, Knowledge, Skills and Abilities Preferred:

• Health care experience preferred.
• Experience in emergency management, occupational health, and related fields preferred.
• Experience with Google Platform (GMail, Drive, Sheets, Docs) and Adobe Pro.

If you feel that the above description speaks directly to your strengths and capabilities, then please apply today!