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Job Summary:
FedEx Dataworks is on a mission to revolutionize supply chains, making them smarter for everyone. As a dynamic and forward-thinking company, we're shaping the intersection of business, finance, and technology. Our commitment to innovation is evident as we implement new practices and digital tools that drive efficiency and productivity across the entire supply chain, from shipment to delivery. We aspire to be pioneers in the industry, constantly evolving and driving new ideas at every turn.
The Executive Administrative Assistant will provide high-level administrative support to the CEO of FedEx Dataworks and play a crucial role in enhancing the efficiency and effectiveness of our executive leadership. This role supports, interfaces, and has access to top-level executive leadership and initiatives. The successful candidate will be a self-motivated and detail-oriented professional with exceptional organizational and communication skills. Considerable use of tact, diplomacy, discretion, and judgment is required together with exceptional organizational skills, attention to detail, and the ability to handle highly confidential information.
Job Description / Responsibilities:
- Effectively manage the CEO's schedule, including scheduling meetings, appointments, and travel arrangements. Anticipate and address scheduling conflicts with a proactive approach.
- Serve as the primary point of contact for internal and external stakeholders. Manage and screen incoming calls, emails, and correspondence. Ensure timely and appropriate responses.
- Oversee the day-to-day operations of the CEO's office, including maintaining supplies, coordinating meetings, and managing office logistics. Keep the CEO's workspace organized and efficient.
- Act as a proactive problem solver, identifying issues before they arise and taking preemptive action. Anticipate needs and provide solutions to streamline processes.
- Support the CEO in coordinating various projects by liaising with different departments and tracking project timelines. Provide regular updates on project progress.
- Organize and maintain files, records, and documentation in a systematic manner.
- Plan and coordinate domestic and international travel, including flights, accommodations, and itineraries. Ensure all travel logistics align with the CEO's business requirements.
- Prepare agendas, materials, and presentations for meetings attended or led by the CEO. Attend meetings, take minutes, and follow up on action items.
- Coordinate special projects and events as assigned by the CEO.
- Conduct research, compile data, and prepare reports as needed.
- Maintain confidentiality and manage sensitive information with discretion.
Skills / Abilities:
- Proven experience as an executive assistant or similar role supporting C-level executives.
- Exceptional organizational and time management skills.
- Strong attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to prioritize tasks and manage multiple deadlines.
- High level of discretion and professionalism when handling confidential information.
- Proactive problem-solving skills.
- Ability to work independently and take initiative in a fast-paced environment.
- Strong interpersonal skills and ability to interact with individuals at all levels.
- Adaptability and willingness to take on new challenges.
- Ability to represent the organization and CEO in the highest level of professionalism and regard.
- Ability to work independently and take initiative in a fast-paced environment.
High school diploma/GED. Certified Administrative Professional (CAP) or one year of related college courses strongly preferred. Eight (8) years of experience in a business environment. Demonstrated proficiency in typing, writing, spelling, punctuation, and basic grammar skills. Experience and skill in use of business office technology, Microsoft Office software.
Domicile Information:
This position is domiciled in Memphis.
Application Criteria:
Upload current copy of Resume (Microsoft Word or PDF format only) and answer job screening questionnaire by Tuesday, April 2, 2024.
Born out of FedEx, a pioneer that ships nearly 20 million packages a day and manages endless threads of information, FedEx Dataworks is an organization rooted in connecting the physical and digital sides of our network to meet today's needs and address tomorrow's challenges.
We are creating opportunities for FedEx, our customers, and the world at large by:
- Exploring and harnessing data to define and solve true problems;
- Removing barriers between data sets to create new avenues of insight;
- Building and iterating on solutions that generate value;
- Acting as a change agent to advance curiosity and performance.
At FedEx Dataworks, we are making supply chains work smarter for everyone.
Dataworks does not discriminate against qualified individuals with disabilities in regard to job application procedures, hiring, and other terms and conditions of employment. Further, Dataworks is prepared to make reasonable accommodations for the known physical or mental limitations of an otherwise qualified applicant or employee to enable the applicant or employee to be considered for the desired position, to perform the essential functions of the position in question, or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation will impose an undue hardship. If a reasonable accommodation is needed, please contact DataworksTalentAcquisition@corp.ds.fedex.com.
