Address
Form of workSalary: $45,982.94 - $55,000.00 Annually
Location : Hybrid - Atlanta, GA
Job Type: Full-Time Salaried
Job Number: 2023-03863
Division: Medical Assistance Plans Division (MAP)
Unit: MAP Executive Director Office
Opening Date: 01/18/2024
Closing Date: 2/1/2024 11:59 PM Eastern
Description
Pay Grade: L
The Georgia Department of Community Health (DCH) is one of Georgia's four health agencies serving the state's growing population of over 10 million people. DCH serves as the lead agency for Medicaid, oversees the State Health Benefit Plan (SHBP) and Healthcare Facility Regulation, impacting one in four Georgians.
Through effective planning, purchasing and oversight, DCH provides access to affordable, quality health care to millions of Georgians, including some of the state's most vulnerable and under-served populations. Six enterprise offices support the work of the agency's three program divisions. DCH employees are based in Atlanta, Cordele and across the state.
DCH is committed to the four departmental priorities: providing superior (1) Customer Service and (2) Communication, embracing (2) Teamwork and fostering (4) Accountability to ensure that our internal and external customers and stakeholders feel included, respected, engaged and secure.
DCH is currently seeking an Executive Administrative Assistant for the Medical Assistance Plans Executive Director's Office The candidate will provide professional administrative support to the highest level of administration within the organization for the Medical Assistance Plans Executive Director and senior staff. This is a hybrid position that requires in-office and remote work with the approval of your supervisor. Your days of frequency in the office can change at any time during your employment based on the business needs of the organization.
Job Responsibilities
Provides professional administrative support under general supervision. Responsible for scheduling appointments, maintaining calendars, and managing multiple priorities. Makes and confirms travel arrangements for executives. Assists in the preparation of reports, gathering and researching information, preparing presentations, coordinating meetings, copying and filing, preparing notes, performing data entry, and other special projects as needed. Reviews incoming correspondences to executive and forwards appropriately or, based on a knowledge of recipient's views, may respond for them. Assists in the administration and interpretation of policies and procedures for the organization and department. Maintains confidential and sensitive information. May act as a spokesperson for departmental inquires. Performs related responsibilities as requested by MAP Executive Director. Additional responsibilities may include:
• Coordinating executive communications, including taking calls, responding to emails, scheduling meetings and interfacing with guests
• Researching, investigating, and/or resolve program data or confidential issues. Drafts documentation, reports, or presentations
• Maintaining an organized filing system of paper and electronic documents
• Ensures operation of equipment; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; processing usage payments; evaluating new equipment and techniques
• Representing the MAP Executive Director in various matters, providing information and assistance to internal and external customers
• Processing P-card and Requisitions utilizing the PeopleSoft Financials
• Developing, maintaining, or modifying complex data files or spreadsheets
• Supporting routine administrative functions for the office to include but not limited to travel expenses, car rentals, leases, vendors, contracts, telecommunications, building security, purchasing, billing/credit, inventory, property control, personnel, payroll, and etc.
• Ensuring supported executives time is properly logged and scheduled
• Purchasing office supplies and other allowable incidentals using a state procurement card. (Requires a financial background check)
• May supervise staff
Minimum Qualifications
Bachelor's degree in business administration, communications or a related field from an accredited college or university AND Three years of office administration or senior secretarial experience, or equivalent combination of experience, education, and training.
AGENCY PREFERRED QUALIFICATIONS: Preference will be given to candidates, who in addition to meeting the minimum qualifications, possess the following:
• Experience in State of Georgia government
• Three or more years of senior secretarial experience
• Excellent oral and written communication skills
• Extremely well organized and detail oriented
• Ability to stay calm & work under pressure towards deadlines and adjust to changing priorities
• Ability to work independently without constant oversight
• Board procedural knowledge and experience
• Highly proficient Microsoft Word, Excel & PowerPoint
• Highly proficient with Outlook
• Possesses P-card and Procurement certifications
• Experience with HCM Time and Labor
• Experience in TGM/PeopleSoft HCM and Financials
• Experience with Concur Travel and Expenses
Additional Information
EARN MORE THAN A SALARY! In addition to a competitive salary, the Georgia Department of Community Health offers a generous benefits package, which includes employee retirement plan; paid holidays annually; vacation and sick leave; health, dental, vision, legal, disability, accidental death and dismemberment, health and child care spending account.
Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered, but may not necessarily receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process. Applicants who are not selected will not receive notification.
THIS POSITION IS SUBJECT TO CLOSE AT ANY TIME ONCE A SATISFACTORY APPLICANT POOL HAS BEEN IDENTIFIED. APPLICATIONS WITHOUT WORK EXPERIENCE LISTED WILL NOT BE CONSIDERED. CURRENT GEORGIA STATE GOVERNMENT EMPLOYEES WILL BE SUBJECT TO STATE PERSONNEL BOARD (SPB) RULE PROVISIONS. THE POSITION MAY BE FILLED AT A LOWER OR HIGHER POSITION LEVEL.
This position is unclassified and employment is at-will. Candidates for this position are subject to a background history and reference check. For more information about this job
contact: :
In addition to a competitive salary, we offer a generous benefits package that includes a flexible schedule, training opportunities, employee retirement plan, deferred compensation, 13 paid holidays, vacation & sick leave, dental, vision, long term care, and life insurance.
01
The answers you provide to the supplemental questions will be used to determine if you meet the minimum qualifications for this position. Your responses pertaining to specific work experience and education must be clearly shown in the areas for work history and education on your application. Your application must be completed in full before it is submitted. We do not accept additional information after your application has been received by the Personnel Department. Do you accept these conditions?
02
Are you a current employee of the Georgia Department of Community Health or an attached agency?
03
What is your highest level of education completed?
04
Are you a veteran?
05
How many years of experience do you have working as a Sr. Administrative Assistant or senior secretarial experience?
06
How many years of experience do you have using Microsoft office Suite (Word, Excel, and Powerpoint)?
07
How many years of experience do you have supporting executive or division leadership?
08
How many years of experience do you have with the Concur Travel Management System?
Required Question
Location : Hybrid - Atlanta, GA
Job Type: Full-Time Salaried
Job Number: 2023-03863
Division: Medical Assistance Plans Division (MAP)
Unit: MAP Executive Director Office
Opening Date: 01/18/2024
Closing Date: 2/1/2024 11:59 PM Eastern
Description
Pay Grade: L
The Georgia Department of Community Health (DCH) is one of Georgia's four health agencies serving the state's growing population of over 10 million people. DCH serves as the lead agency for Medicaid, oversees the State Health Benefit Plan (SHBP) and Healthcare Facility Regulation, impacting one in four Georgians.
Through effective planning, purchasing and oversight, DCH provides access to affordable, quality health care to millions of Georgians, including some of the state's most vulnerable and under-served populations. Six enterprise offices support the work of the agency's three program divisions. DCH employees are based in Atlanta, Cordele and across the state.
DCH is committed to the four departmental priorities: providing superior (1) Customer Service and (2) Communication, embracing (2) Teamwork and fostering (4) Accountability to ensure that our internal and external customers and stakeholders feel included, respected, engaged and secure.
DCH is currently seeking an Executive Administrative Assistant for the Medical Assistance Plans Executive Director's Office The candidate will provide professional administrative support to the highest level of administration within the organization for the Medical Assistance Plans Executive Director and senior staff. This is a hybrid position that requires in-office and remote work with the approval of your supervisor. Your days of frequency in the office can change at any time during your employment based on the business needs of the organization.
Job Responsibilities
Provides professional administrative support under general supervision. Responsible for scheduling appointments, maintaining calendars, and managing multiple priorities. Makes and confirms travel arrangements for executives. Assists in the preparation of reports, gathering and researching information, preparing presentations, coordinating meetings, copying and filing, preparing notes, performing data entry, and other special projects as needed. Reviews incoming correspondences to executive and forwards appropriately or, based on a knowledge of recipient's views, may respond for them. Assists in the administration and interpretation of policies and procedures for the organization and department. Maintains confidential and sensitive information. May act as a spokesperson for departmental inquires. Performs related responsibilities as requested by MAP Executive Director. Additional responsibilities may include:
• Coordinating executive communications, including taking calls, responding to emails, scheduling meetings and interfacing with guests
• Researching, investigating, and/or resolve program data or confidential issues. Drafts documentation, reports, or presentations
• Maintaining an organized filing system of paper and electronic documents
• Ensures operation of equipment; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; processing usage payments; evaluating new equipment and techniques
• Representing the MAP Executive Director in various matters, providing information and assistance to internal and external customers
• Processing P-card and Requisitions utilizing the PeopleSoft Financials
• Developing, maintaining, or modifying complex data files or spreadsheets
• Supporting routine administrative functions for the office to include but not limited to travel expenses, car rentals, leases, vendors, contracts, telecommunications, building security, purchasing, billing/credit, inventory, property control, personnel, payroll, and etc.
• Ensuring supported executives time is properly logged and scheduled
• Purchasing office supplies and other allowable incidentals using a state procurement card. (Requires a financial background check)
• May supervise staff
Minimum Qualifications
Bachelor's degree in business administration, communications or a related field from an accredited college or university AND Three years of office administration or senior secretarial experience, or equivalent combination of experience, education, and training.
AGENCY PREFERRED QUALIFICATIONS: Preference will be given to candidates, who in addition to meeting the minimum qualifications, possess the following:
• Experience in State of Georgia government
• Three or more years of senior secretarial experience
• Excellent oral and written communication skills
• Extremely well organized and detail oriented
• Ability to stay calm & work under pressure towards deadlines and adjust to changing priorities
• Ability to work independently without constant oversight
• Board procedural knowledge and experience
• Highly proficient Microsoft Word, Excel & PowerPoint
• Highly proficient with Outlook
• Possesses P-card and Procurement certifications
• Experience with HCM Time and Labor
• Experience in TGM/PeopleSoft HCM and Financials
• Experience with Concur Travel and Expenses
Additional Information
EARN MORE THAN A SALARY! In addition to a competitive salary, the Georgia Department of Community Health offers a generous benefits package, which includes employee retirement plan; paid holidays annually; vacation and sick leave; health, dental, vision, legal, disability, accidental death and dismemberment, health and child care spending account.
Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered, but may not necessarily receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process. Applicants who are not selected will not receive notification.
THIS POSITION IS SUBJECT TO CLOSE AT ANY TIME ONCE A SATISFACTORY APPLICANT POOL HAS BEEN IDENTIFIED. APPLICATIONS WITHOUT WORK EXPERIENCE LISTED WILL NOT BE CONSIDERED. CURRENT GEORGIA STATE GOVERNMENT EMPLOYEES WILL BE SUBJECT TO STATE PERSONNEL BOARD (SPB) RULE PROVISIONS. THE POSITION MAY BE FILLED AT A LOWER OR HIGHER POSITION LEVEL.
This position is unclassified and employment is at-will. Candidates for this position are subject to a background history and reference check. For more information about this job
contact: :
In addition to a competitive salary, we offer a generous benefits package that includes a flexible schedule, training opportunities, employee retirement plan, deferred compensation, 13 paid holidays, vacation & sick leave, dental, vision, long term care, and life insurance.
01
The answers you provide to the supplemental questions will be used to determine if you meet the minimum qualifications for this position. Your responses pertaining to specific work experience and education must be clearly shown in the areas for work history and education on your application. Your application must be completed in full before it is submitted. We do not accept additional information after your application has been received by the Personnel Department. Do you accept these conditions?
- Yes
- No
02
Are you a current employee of the Georgia Department of Community Health or an attached agency?
- No
- Full Time Employee
- Part Time Employee
- Temp or Contractor
- Intern
- Volunteer
03
What is your highest level of education completed?
- Juris Doctorate
- Master's Degree
- Bachelor's Degree
- Associates Degree
- Some College/Tech School
- High School Diploma
- GED
- None of the above
04
Are you a veteran?
- Yes
- No
05
How many years of experience do you have working as a Sr. Administrative Assistant or senior secretarial experience?
- None
- Less than 1 Year
- 1 yr to less than 2yrs
- 2yrs to less than 3yrs
- 3yrs to less than 4yrs
- 4yrs or more
06
How many years of experience do you have using Microsoft office Suite (Word, Excel, and Powerpoint)?
- None
- Less than 1 year
- 1 year
- 2 years
- 3 years
- 4 years or more
07
How many years of experience do you have supporting executive or division leadership?
- No experience
- Less than 2 years
- 2-5 years
- More than 5 years
08
How many years of experience do you have with the Concur Travel Management System?
- None
- 1 - 2 years
- 2 - 3 years
- 3 - 4 years
- 4 + years
Required Question
