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Form of workJob Description
Day to day: Scheduling travel for Vice President and contact other site locations to coordinate the travel plans. Align topics with Germany very closely. Responsible for processing PO’s and need someone who can use SAP. Put together PowerPoint presentations. Will be doing expense reports and also scheduling travel plans for manager. Print out important meetings of the day and include the meeting agendas for Vice President.
Must have requirements: Someone who is structured and can follow protocols. Someone who is a fast learner of new systems. Must have good written and verbal communication. Self-starter is preferred. Must be able to prioritize topics. Should be able to do basic Excel functions. Need someone who can put PowerPoint presentations together. Must be assertive.
Nice to have: Fluency in German is highly preferred. SAP would be preferred, but if they don’t have this it can be learned.
Purpose/Responsibilities: Position provides a variety of advanced administrative support to the assigned department at Plant Spartanburg.
• Performs and coordinates administrative tasks (word processing, document preparation/management and file maintenance as required) related to the daily activities for TX.
• Coordinates preparation of records such as agenda, notices, minutes and LOP for department management team weekly meeting.
• Assist with department budget, training records, Travel Arrangements, expense reports, office supplies and record retention.
• Coordinates management workshops. Maintains department web page. Maintains time administration for management.
• Creates purchase orders and processes invoices to Accounts Payable. Handles special projects related to TX.
• Schedules and organizes activities such as meetings, meeting documentations, and video conference for members of the department.
• Supports management to maintain target achievement and task completion as assigned. Handles confidential information and material.
• Monitors and communicates to managers deviations on Budget Variance reports, forecasting reports, and SAP activities for TX.
• TX target/status system update. Performs other duties as assigned by BMW operations supervisor.
Experience/Education: High School Diploma or GED equivalent. Associate Degree a plus.
3+ years of related administrative procedures
Founded in 1998 and headquartered in Farmington Hills, MI, Kyyba has a global presence delivering high-quality resources and top-notch recruiting services, enabling businesses to effectively respond to organizational changes and technological advances.
At Kyyba, the overall well-being of our employees and their families is important to us. We are proud of our work culture which embodies our core values; incorporating value, passion, excellence, empowerment, and happiness, creates a vibrant and productive atmosphere. We empower our employees with the resources, incentives, and flexibility that they need to support a healthy, balanced, and fulfilling career by providing many valuable benefits and a balanced compensation structure combined with career development.
Kyyba is an Equal Opportunity Employer
Benefits:
Major Medical Coverage, including dental and vision
401k
Term life
Short-term disability
Long-term disability
Pre-paid legal plan
Identity theft plan
Medical and dependent FSA
HSA
Paid time off
Paid holidays
Opportunity for advancement
SELECT AWARDS
•An INC 5000 company for 10 years
•Corp! Michigan Economic Bright Spots
•Crain’s Detroit Business Top Staffing Service Companies in Detroit
•TechServe Alliance Excellence Award- IT and Engineering Staffing & Solutions
•Best of MichBusiness winner in HR Wizards & Partnerships
•Metro Detroit Elite Category: Recruitment, Selection & Orientation for 101 Best & Brightest
•101 Best & Brightest Companies to Work for in Michigan
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