Excecutive Assistant

One Step Beyond, Inc. is a 501(c)3 nonprofit organization and a Department of Economic Security, Division of Developmental Disability (DES/DDD) Licensed, Contracted Provider Agency. Our Vision is a world in which individuals with disability are fully included in all aspects of community life and are appreciated for the contributions they can make to their community. Our Mission is to provide programs and services that empower individuals with disability to realize the opportunities that lead to achieving the fundamental components of a fulfilling life: maximum independence, meaningful work, enriching social relationships, and full inclusion in community life. We offer programs in vocational development, employment, and placement; life skills training, focusing on social skill development, functional literacy, and household management; recreation and fitness, including Special Olympics; and cultural arts opportunities.

Job Description

The Executive Assistant will provide high level administrative support to OSBI Executive Leadership team including CEO & CFO 30% each, Executive Director AZ 25%, Executive Director Administration 15%.

Qualifications:

· High school diploma required; Bachelor’s degree in Business Administration or related field preferred.

· At least four years of related experience required.

· Excellent verbal and written communication skills.

· Excellent organizational skills and attention to detail.

· Excellent time management skills with a proven ability to meet deadlines.

· Ability to function well in a high-paced and at times stressful environment.

· Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

· Able to type a minimum of 50 words per minute.

· Extremely proficient with Microsoft Office Suite/365 or similar software with the ability to learn new or updated software.

Job Performance

· Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.

· Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.

· Arranges travel and accommodations for executives.

· Schedules and attends meetings on behalf of executives, taking notes and recording minutes.

· Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.

· Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.

· Performs additional duties as assigned by executives.

· Performs other related duties as assigned.

Job Type: Full-time

Pay: $40,000.00 - $48,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Based on posted Salary range offered, what are you salary expectations?

Education:

• Associate (Preferred)

Experience:

• Microsoft Outlook Calendar: 1 year (Preferred)

Shift availability:

• Day Shift (Preferred)

Work Location: Remote