Address
Form of workEvent Management 25%
Rental Activity 25%
Contract Management 20%
Front of House Staff and Volunteers 15%
Artist Services 15%
- Coordinate with Lied Center staff, campus departments, artist representatives, and outside service providers to gather event information.
- Prepare and distribute event plans and setup diagrams to Lied Center staff members as needed.
- Prepare the physical space for events as needed. Supervise set up of equipment, create and display signage, reserve seating, set up tables and chairs, distribute programs, etc.
- Greet event guests and assist patrons and clients with accessibility and other needs.
- Ensure that University policies are followed for all events.
- Generate post-show event reports including attendance numbers, production issues, and incident reports.
- Set up and operate basic sound, lighting and video equipment for small events.
- Facilitate sales of artist merchandise. Assign sales staff, set up sales areas, and manage inventory. Manage financial settlement of sales proceeds and taxes with artists.
- Coordinate with concessionaires, merchandisers, vendors and caterers.
- Maintain supplies and equipment for front-of-house operations, including but not limited to ear plugs, cough drops, flashlights, radios, and emergency equipment.
Rental Activity 25%
- Seek and secure additional rental business from both on and off-campus clients.
- Schedule and lead pre-production meetings with clients and Lied Center staff.
- Serve as the primary liaison to rental clients for ongoing planning and event needs.
- Coordinate rental event needs with Lied Center Ticketing, Technical, Marketing, and Facility staff.
- Ensure that public rental events are displayed on the Lied Center's website and electronic sign in coordination with Lied Center Marketing staff.
- Serve as on-site Lied Center representative during rental events.
- Facilitate the preparation of post-event expense reports, sales reports, invoices and billing documents.
Contract Management 20%
- Manage and assist with rental event contract preparation. Generate cost estimates, prepare contracts, and manage digital paperwork.
- Provide contract support for all Lied Center Series artist contracts, ensuring timely processing while coordinating input from Lied Center staff and KU General Counsel.
Front of House Staff and Volunteers 15%
- Help recruit, hire, train and schedule student event managers, volunteer ushers and parking attendants.
- Schedule and lead monthly (or periodic) meetings with Events & Audience Services staff.
- Ensure that all events are adequately staffed.
- Ensure that event information is communicated to student event managers and ushers, including preparing detailed event plans, briefing materials and shift assignments.
- Plan, organize and lead usher social events including the annual volunteer appreciation dinner.
- Develop, update, document and maintain training standards and emergency training materials for front of house staff.
Artist Services 15%
- Coordinate visiting artist itineraries, make hotel accommodations, manage local transportation, purchase food and order catering for meals as needed.
- Liaise with artist management to effectively communicate artist needs for ground transportation, hotels, and hospitality.
- Communicate with hotels and restaurants to ensure optimal service and rates.
- Transport artists to airport, performances, and engagement activities as needed.
- Coordinate rental, pickup, and return of rental vehicles in accordance with University rental car policies.
- Shop for artist hospitality using departmental procurement credit card; coordinate, arrange, and clean up hospitality.
