Events Council Belonging and Equity PC 23/24

Position Details
Position Information
Job Title
Events Council Belonging and EquityPC 23/24
Appointment Type
Student Employee
Job Location
Bend
Position Appointment Percent
100
Appointment Basis
12
Pay Method
Hourly
Pay Period
16th - 15th of the following month
Pay Date
Last working day of the month
Min Hourly Rate
$14.20 (Standard); $13.20 (Non-Urban); $15.45 (Portland Metro)
Max Hourly Rate
$21.00 (Standard); $20.50 (Non-Urban); $21.50 (Portland Metro)
Position Summary

• The Office of Student Life enhances the mission of OSU-Cascades by providing services, resources, activities, and involvement opportunities to support the co-curricular experience of our students. We strive to connect students to the campus community, create opportunities to expand leadership skills, and inspire students to be life-long learners.
• The Events Council is made up of a group of students who plan campus-wide events. We facilitate spaces for memory-making and supplement students' educational lives here at OSU-Cascades. Programming Coordinators are responsible for planning, coordinating, and executing various small- and large-scale events throughout the year, with the Equity and Belonging Programming Coordinator focused on planning events around equity and inclusion in partnership with their supervisor.
• This recruitment will be used to fill one (1) part-time Belonging and Equity Programming Coordinator position for the academic year.
• This position will work 15 hours per week at $16.50/hour starting with training Tuesday, September 5th through Friday, September 22nd. Hours during the year include Week 1-10 during Fall and Winter term and Week 1-Finals Spring term. Lead Programming Coordinator has an option to do 7.5 hours a week over the summer. This position is located in Bend, Oregon.

Position Duties

• Event Planning and Support (60%)
• Assist in developing a detailed Event Plan for each assigned event, inclusive of planning timeline, event timeline, estimated budget, and promotional plan
• Assist with the assessment, evaluation, and wrap-up of Events Council events, including event reports and recommendations for the future
• Work with OSU-Cascades professional staff, community members, outside vendors as needed for events
• Administrative Responsibilities (25%)
• Assist in setting and accomplishing goals for Events Council
• Maintain regular office hours to assist in the facilitation of day-to-day tasks and to facilitate general office duties like answering phone calls or emails
• Attend Events Council staff meetings and engage in ongoing training, professional development, and community building
• Support the development and maintenance of educational tools, trainings and tutorials
• Assist in the attendance and/or ticketing process for events, including sales, deposits, and tracking payments
• Complete other administrative tasks as needed
• Other Position Responsibilities (15%)
• May be asked to serve on a committee or work group within the Office of Student Life or Student Affairs
• Work to learn, enhance, and promote diversity and social justice
• Represent Events Council and the Office of Student Life to the OSU-Cascades and Central Oregon community
• Engage in ongoing professional development and community building
• Duties Breakdown
• Five hours will be for Office Hours
• Five hours will be for either Events or event prep/follow-up (switches approximately every other week)
• Three hours will be for planning events (outside of designated Office Hours)
• Thirty minutes will be for weekly individual check-ins
• One hour will be for weekly Events Council meetings
• Important Dates
• Interviews will begin shortly after applications are received to fill positions before training.
• Tuesday, September 5th to Friday, September 22nd: Events Council begins student training (6 hours a day)
• Sunday, September 24th to Tuesday, September 26th: Cascades Welcome Orientation Event Support (HOLD full day, working 8 hours per day)
• Friday, September 29th: Bruckner Bash and Tailgate (5 hours in the evening)

Minimum Qualifications
Full Employment Eligibility Requirements can be found here: http://fa.oregonstate.edu/stu-manual/500-employment-eligibility-requirements

• Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
• Must meet the applicable minimal enrollment standard
  • High School student: Regularly enrolled in a high school or participating in a home-schooling program
  • Undergraduate and post-baccalaureate student: 6 credit hours per term
  • Undergraduate international student: 12 credit hours per term*
  • Graduate student officially admitted to Graduate School: 5 credit hours per term
  • Graduate international student officially admitted to Graduate School: 9 credit hours per term*

*International students may be allowed to carry fewer hours than specified above and still be considered "full-time" by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.
Additional Required Qualifications

• Experience working collaboratively as a part of a team
• Ability to organize work, manage time, and follow through on tasks in a self-directed environment
• Desire or interest in working with a variety of organizations and people from diverse cultures, communication styles, histories, and team structures
• Strong communication skills, interpersonal and written

Preferred (Special) Qualifications

• Previous experience working for any of the units in Student Life
• Experience engaging traditionally underrepresented social identities (I.e. Race, Gender, Gender Identity, or Ability)
• Demonstrated problem solving and decision-making skills
• Knowledge of or experience with project management
• Experience in leadership activities, student organizations, community service, and/or outreach activities
• Previous experience working on a committee
• Experience working with various tools within CampusGroups and Microsoft Office365
• Eligible to return as an OSU-Cascades student for the 2024-2025 (Junior standing or below)
• In good academic standing for the term prior to selection and during entire period of employment
• Maintain at least a cumulative GPA of 2.0 (undergraduates) or 3.0 (graduates) and be in good academic standing

Working Conditions / Work Schedule
Posting Detail Information
Posting Number
P10109SE
Number of Vacancies
1
Anticipated Appointment Begin Date
09/05/2023
Anticipated Appointment End Date
06/28/2024
Posting Date
07/18/2023
Full Consideration Date
Closing Date
12/31/2023
Indicate how you intend to recruit for this search
Competitive / Student - open to ALL qualified/eligible students
Special Instructions to Applicants
When applying you will be required to attach the following electronic documents:
1) A Resume/Vita
2) Cover Letter
For additional information contact: Steph Beamer @ steph.beamer@osucascades.edu
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
All job offers are contingent upon Human Resources final approval.