Events Administrator Associate (Director of Events - College of Medicine)
Hiring Department: Administration
Location: Chicago, IL USA
Requisition ID: 1022721
Posting Close Date: 1/24/2024
About the University of Illinois Chicago
UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.
Description:
The Events Administrative Associate will lead planning, execution, and management of alumni and donor events for the College of Medicine (COM), UI Health hospital and clinics, Cancer Center, and Mile Square. They are responsible for all events (both Advancement and non-Advancement) for the College of Medicine, including regional events. This position will collaborate across the Office of the Vice Chancellor of Health Affairs (OVCHA), the Office of the Vice Chancellor of
Advancement (OVCA), and the $2.5 billion UI Health system, comprised of seven health science colleges, a major teaching hospital, a substantial community-based healthcare network, a wide variety of top-ranked primary, and specialty clinics, and a cancer center.
Duties & Responsibilities
Qualifications:
Minimum Qualifications
- Bachelor's degree in Hospitality, Marketing, Public Relations, Communications, Business Administration, Student Affairs, or a closely related field.
- One (1) year (12 months) of professional work experience in Events Planning, Conference Management, Public Relations, Communications, Marketing, or any other related field.
- Based on position requirements, additional education, training, and/or work experience in the area of specialization inherent to the position, may be required.
Preferred Qualifications
- Exceptional interpersonal, customer service, verbal, and written communication skills as well as problem-solving skills.
- Demonstrating poise, discretion, and good judgement as well as anticipating and understanding the needs of high-level donors.
- Strong project management skills, organizational, and computer skills.
- Experience in a university, major cultural institution, or other comparable environment; events experience in a university or other complex not-for-profit environment.
- Demonstrated ability to handle multiple projects with competing deadlines and objectives, and the ability to work both independently and as part of a team.
- Highly responsible, self-motivated, and exceptional attention to detail, possessing a positive mindset and can-do attitude. Experience working in fast-paced environment with high performance standards.
- Ability to handle complex or sensitive situations with aplomb and problem-solving mentality.
- Innovative, creative, and collaborative, with a growth mindset, entrepreneurial spirit, and record of achievement.
- Experience working with high-level stakeholders, including board members, alumni, and administrative and faculty leadership. Skilled at developing strong relationships with both internal and external partners.
- Position requires ability to lift and carry items in excess of 20lbs., in addition to walking and standing for long periods.
- Proficient in using Microsoft Word and Excel.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation