Event Coordinator

TRANSFR is on a mission to create alternative pathways to career success.  Our hands-on simulation-based training provides people with the skills they need to enter or reenter the workforce, enabling them to have a better quality of life.  Our technology gives immersive training that the user absorbs much more readily than video tutorials, slide presentations, and other training methods.  

We believe the future starts with innovative workplace training and hands-on skills development. We're building bridges between schools, workplaces, and governments to make jobs more accessible and create a better tomorrow, today. 

This is an exciting time! Demand for VR skills-based training has never been higher. Our startup is in hyper growth mode, scaling in every direction.

We are looking for people that possess a true love for learning and have a burning desire to contribute to outcomes that change the world.

TRANSFR is looking for an Event Coordinator to join our team. Are you ready to change the future of workforce development and help unlock undiscovered talent in every state across the US? Join us! 

As the Event Coordinator, you will work to propel our brand's image by overseeing logistics on our live and virtual events as well as a variety of other creative productions. You will work closely with the entire creative team and be responsible for coordinating, and managing as required, the details and tasks involved with planning and executing events ranging in audience size and scope. You will collaborate well with all teams in the organization and provide excellent external and internal customer service. Individuals who have an understanding of marketing principles and work well in a team setting tend to excel in this position.

100% Remote applies to candidates currently residing in the US. Preferably candidates living in New York City and the surrounding area.

Responsibilities:

• Assist in planning and executing events, directly supporting the Project Team, Lead Producer, and Account Director 
• Execute event planning roles as assigned, including but not limited to sourcing and management of decor and furniture, swag orders, all logistic and transportation management, venue form submissions, development of graphics matrices, staffing sourcing, and management, F&B support, etc. 
• Coordinate, manage, and distribute all internal planning and tracking documents, including project timelines, meeting action items, etc. 
• Coordinate with third-party vendors, briefing and managing them effectively so they are set up for success  
• Capture detailed notes from internal and client project meetings, and follow up with recaps and action items
• Support database management as assigned (vendor, venue, contractors)
• Maintain project files with contracts, agreements, work orders, budgets, schedules, checklists, etc. in Google Drive, Egnyte, or other client-specified platforms
• Develop a mastery of all company tools and processes
• Support with budget development for assigned areas
• Support the Project Team and Account Director with team communications as needed
• Support events team in fostering a positive relationship internally and with external clients 
• Travel to and onsite execution of specific events as needed

Qualifications:

• Background in event coordination or similar, preferably 3+ years of experience
• Bachelor's degree in Marketing or related field
• Up to date on industry trends and able to stay ahead of the curve
• Excellent organizational and project management skills and ability to meet deadlines
• Must be able to think analytically and strategically
• Capable of simultaneously managing multiple projects with different deadlines
• Familiarity or experience working with CRM software is an asset
• Excellent written and verbal communications skills
• Ability to manage and supervise a diverse group of employees and simultaneously work toward many company initiatives at once
• Must be self-motivated, highly organized, articulate, and possess excellent verbal and written communications skills
• Willingness to travel (including potential evening, weekend, and holiday work)
• A strong teamwork ethic; must have the ability to work both independently and as part of a larger team 
• Knowledge of Monday or a similar project management tool

The base salary range for this position is expected to be between $65,000 and $80,000, with the actual base salary amount dependent on a number of factors, including but not limited to a candidate's credentials, relevant experience, and primary job location. In addition to salary this role will be eligible [for variable compensation in addition to] for additional company benefits such as stock options, 401(k), paid vacation and sick time, and medical/dental/vision insurance.

We invite you to join us. Be a part of  creating pathways to prosperity by helping to develop training simulations to teach skills that lead to well-paying jobs, for all.

At Transfr, we embrace diversity because it breeds innovation. Transfr is an equal opportunity employer that participates in E-Verify committed to providing equal employment opportunities to all applicants, consultants, and employees, and prohibits discrimination and harassment of any type without regard to race, color, religion, age, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

**Must be authorized to work in the United States without restriction**

#LI-Remote

Learn more at transfrinc.com