Especialista en Cuentas por Pagar

POSITION PURPOSE

The Accounts Payable (AP) Specialist performs tasks to process vendor payments, maintain accounts payable records and maintain vendor files in an accurate and timely manner.

ESSENTIAL DUTIES/ RESPONSIBILITES

1. Prepare and process approved vendor invoices
2. Match invoices with purchase orders in SmartSheet making sure all required information is present.
3. Create purchase orders in Smartsheet as needed
4. Maintain all invoices electronically and physically which includes filing, attaching check stubs, remittance slips, etc.
5. Process all invoices approved for payment and balance.
6. Pursue vendor discounts
7. Hold and release sub-contractor retention in accordance with subcontract agreements
8. Balance check run batches and assist in check runs.
9. Coordinate any payroll deductions on invoices with Payroll.
10. Communicate and follow up on any pending or outstanding invoices and PO’s in a polite and timely manner.
11. Assist in the gathering and entry of certificates of insurance and W-9 forms.
12. Reconcile AP vendor monthly statements in a timely manner and deliver to Accounting Manager.
13. Understanding of sales and use tax rates for the jurisdictions in which we work.
14. Enter medical checks into the accounting software.
15. Help maintain Smartsheet and Emails
16. Organize and maintain all AP vendor files. Maintain archive files in accordance with company record retention policies.
17. Assist other accounting department positions as needed

1. Models The Gallegos Corporation mission and values at all times.
2. This position does not have supervisory responsibilities.

REQUIREMENTS

1. Interpersonal skills to handle sensitive and confidential information. Position continually requires a demonstrated poise, tact, diplomacy and a positive attitude.
2. Analytical ability is required to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
3. Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
4. Interact and communicate with individuals at all levels of the organization and external clients.

Education:

Certifications:

Computer/Typing:

Language Ability:

Physical Activity:

Sit:

85%

Run:

Squat:

Twist:

Stand:

5%

Lift:

5%

Kneel:

Drive:

Climb:

Walk:

5%

Reach above shoulder:

Other:

Sensory Requirements:

Up to 10 lbs:

Frequent

Up to 20 lbs:

Frequent

Up to 35 lbs:

Occasional

Up to 50 lbs:

Not required

Up to 75 lbs:

Not required

Up to 100 lbs:

Not required

Over 100 lbs:

Not required