Entry Level Construction Admin

Company Description
The Vertex Companies, LLC (VERTEX) is a leading multidisciplinary engineering and consulting firm that provides forensic consulting, engineering design, construction management, claims & dispute resolution, and environmental solutions to insurance carriers, sureties, law firms, real estate owners, property managers, public agencies, and commercial clients.
Job Description
The Administrator may work on multiple projects simultaneously, providing support to Vertex teammates and operations. They will undertake administrative tasks, ensuring the rest of the office have adequate support to work efficiently.
Administration:

• Manage Project Advisory document filing and organization
• Manage office machine maintenance
• Manage office supply orders with Purchasing
• Incoming/outgoing mail and FedEx management
• Provide support to Project Advisory teammates
• Other project duties as assigned by Project Advisory senior leadership team
• Maintains Project Advisory Project and Proposal Logs
• Reviews construction documentation; completes math checks, analyzing and reconciling complex data, costs, and schedules for compliance and accuracy
• Performs Admin Review of Project Advisory reports and coordinates quality reviews to ensure compliance with client deadlines
• Creates draft invoices with corporate Accounts Receivable team, issues client reports and client invoices
• Supports the creation of Proposals within Shared Drive
• Uploads and tracks Proposals
• Interacts with clients on overall project coordination, status updates, and business development opportunities
• Performs a wide variety of administrative functions including special projects/initiatives
• The position may require certain infrequent local and regional travel

Office Management:

• Works with landlord or property management company on issues affecting local office and building
• Meeting setup and prepare conference spaces, including food and beverage support when requested
• Ensures all operational aspects of the office function
• Orders office supplies as needed/requested through Purchasing
• Orders furnishings as needed/requested through Purchasing
• Coordinates all recycling efforts
• Assists with various Vertex programs to ensure teammates utilize and understand systems

Qualifications
Education:

• High school diploma required; associate's and/or bachelor's degree preferred

Knowledge & Skills:

• Must be able to perform multiple tasks and handle multiple priorities and have the ability to perform under high stress conditions
• Strong mathematical, writing and grammatical skills, along with a high proficiency in Microsoft Office (Outlook, Excel, Word, etc.). Bluebeam experience is highly desirable
• Strong attention to detail
• Energetic about taking on new tasks
• Commitment to ongoing learning and professional development

Additional Information
All your information will be kept confidential according to EEO guidelines.
VERTEX offers a solid total compensation package including base salary and discretionary bonus plan. We also offer a robust benefits package including, healthcare (with multiple plan options) and dental; Company-paid Life Insurance, Short Term Disability, and Long-Term Disability. We offer a 401k plan with immediate match and vesting, Flex Spending Account, Employee Assistance Program, and other perks. We provide a generous paid time off plan for eligible employees including 15 days of vacation, 64 hours of sick time, and 9.5 paid holidays (prorated for eligible part-time employees). Our "Lifetime of Learning" program also offers tuition reimbursement and additional support for pursuing advanced education, to help employees grow their skills and careers.
VERTEX is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you require assistance to complete any part of the application process, please contact our Recruiting team at recruiting@vertexeng.com.
NOTICE TO THIRD PARTY AGENCIES:
Please note that VERTEX does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, VERTEX will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, VERTEX explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of VERTEX.