Employer Control Assistant

JOB DESCRIPTION

Position Title: Employer Control Assistant

Department: Employer Control Department

FLSA: Non Exempt

Reports to: Employer Control Department Supervisor

Description

Assist the Employer Control Department with administration duties that include but are not limited to maintaining employer records, employer correspondences and follow-ups, responding to employer requests, and assist with daily processing of employer reports and contributions.

Skills / Knowledge Requirements

· 2 years college or 4 years administrative work experience.

· Bookkeeping experience helpful

· Intermediate computer literacy in Microsoft Word and Excel

· Proficient on the computer keyboard and 10 key calculator by touch

· Detail oriented with good organizational skills

· Good oral and written communication skills

· Must be a team player with a consistent positive attitude

· Must be able to meet deadlines and prioritize daily tasks.

· Must be able to respond to a high volume of emails and calls in a professional manner.

Duties

· Prepare and process daily bank batch sheets.

· Process work hours and contributions, by participants, for union fringe benefits.

· Maintain monthly contribution report and employer log sheets.

· Reconcile monthly reported hours and contributions, by fund, in a timely matter.

· Process payments by employers.

· Track monthly employer remittances and prepare notices to employers for under/over payments, no report, submitted, etc.

· Assist with updating employer ledgers for payments, delinquent contributions, and assessments.

· Assist with billing employer of underpayments, overpayments, and assessments.

· Assist with collection employer follow-ups.

· Assist with collection reports to Trustees and other fund professionals as needed.

· Assist with collection referral to fund counsel.

· Assist with quarterly reports for trustee meeting.

· Assist with verifying and processing vacation early payment requests.

· Assist with annual vacation process for all vacation funds and verifying and processing of the vacation annual applications for the assigned vacation fund(s).

· Respond to internal and external requests timely.

· Assist with verifying, coordinating, and releasing of Trust Fund clearances on a timely matter.

· Assist with maintaining employer and participant’s accounts.

· Assist with participant and employer inquiries via phone, in person, in writing.

· Assist with department mail outs, filing, and various department projects.

Other Duties

· Assist with reception relief as needed.

Physical Demands

· Lifting and carrying file boxes within the office.

Working Conditions

· Indoors, air-conditioned office

Work Shift

· Monday to Friday, 8:30 AM – 4:30 PM, 1 hour unpaid lunch 1:00 PM – 2:00 PM, subject to change based on department coverage with supervisor approval.

· The duties assigned will (may) involve situations that will (may) require over time