Employee Experience Partner (Hr Coordinator/Onboarding Specialist)

All the benefits and perks you need for you and your family:

• Benefits from Day One
• Paid Days Off from Day One
• Student Loan Repayment Program
• Career Development
• Whole Person Wellbeing Resources
• Mental Health Resources and Support

Our promise to you:

Joining AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Schedule: Full Time, Mon thru Fri

Shift: 8:00am-4:30pm

Location:  AdventHealth Hendersonville 100 Hospital Drive Hendersonville NC  28792

The role you'll contribute: The Employee Experience Partner (EEP) will facilitate and provide support for general human resources policies and procedures. This role provides administrative support to the human resources function to include office management, document management, and customer service support. EEP provides support for employee events, engagement programs, and communication. Individual uses excellent customer service skills in promotion of the HR operating model and serves as a liaison with shared services as necessary. Other responsibilities may include, but not limited to, new hire processing, separation of work procedures, and compliance monitoring for regulatory requirements.

The value you'll bring to the team

General Duties

Provides service related to ensuring employee experience is intentionally and professionally cared for, including employee onboarding, regulatory compliance maintenance, and coordination of HR projects.

Provides office administrative support utilizing excellent customer service skills while promoting the HR operating model. Specific office administration duties may include, but not limited to: ordering and managing inventory of office supplies, manage ingoing/outgoing mail, managing calendars and schedules for HRBP(s) as necessary, preparing agendas, taking minutes, and managing phone/walk-ins as appropriate to support HR operating model. 

Supports HR programs and initiatives at a local level, such as: employee engagement and recognition events, new hire onboarding and orientation, and other projects as assigned by HRBP. Assists with providing research for policies, training, strategic planning, and other human resource issues.

Responsible for employee badge administration process, including granting and tracking badge          access as appropriate, maintaining badge supplies, and printer maintenance.

Workforce Planning & Org Design

Performs transactional work as directed related to department and organizational design changes.

Talent Acquisition & Onboarding

Responsible for candidate and new hire experience components, to include, but not limited to: supporting hiring managers with interview preparation, guiding candidates as appropriate to interviews, serving as liaison to hiring manager, talent acquisition team, and employee health as appropriate, completing new hire onboarding process, and supporting new hire orientation logistics.

Supports processes for immigration regulatory compliance.

Compliance

Responsible for processing, tracking, and documenting compliance-related functions, such as: license/certification/registration maintenance, documentation of employee competencies and performance evaluations, orientations, and employee health requirements.

Responsible for document management which may include but not limited to, scanning/filing/linking documents for employee HR files, preparing documentation for regulatory agencies, coordinating regular audits to ensure compliance requirements are met, and coordinating with HR Shared Services as appropriate for document management needs.

Performance Management & Talent Development

Responsible for tracking and documenting compliance with performance management policies and procedures. 

Manages separation of work processes as directed. Responsibilities may include scheduling and conducting exit interviews and facilitating repayment programs in coordination with shared services.

Compensation & Pay Programs

• Tracks and monitors compliance and documentation for special compensation programs according to policy and coordinates repayments with shared services as appropriates. Examples of special pay programs include sign-on bonuses and GN program incentives.

Wellness/ benefits

• Supports employee wellness program administration.  Administers tuition reimbursement programs according to policy and procedures.
• Manages the PDO donation program, ensuring compliance with facility, regional and corporate policies

Rewards, Recognition & Engagement

• Supports employee events, projects, and communication as directed, examples include: service awards programs and events, mailing projects, employee related functions, local job fairs, open enrollment events and communication.
• Manage logistics related to employee engagement and retention programs, such as meal tickets and prizes.

Policies

• Responsible for management and maintenance of HR policies and procedures according to organizational documentation and storage process.

HR Knowledge

• Maintains knowledge of legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures, and reporting are in compliance.
• Participates in the recommendation and revision of policy changes.

Change Management

• Serves as a change agent for operating model and strategic initiatives.

Super user of Operating Model and Technology

• Serves as super user for HR operating model and related technology systems and HR processes. Liaisons with shared services as needed.

HR Analytics

• Track HR metrics as directed in support of HR analytic needs.

Budget

• Monitors budget expenses as directed.
• Demonstrates stewardship in facility resources.

Mission Integration & Culture

• Champions mission integration and culture development.

The expertise and experiences you'll need to succeed:

Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Working knowledge of or aptitude to learn human resources disciplines applicable for assigned duties

Professional, excellent oral and written communication skills

Problem solving and critical thinking skills

Ability to handle confidential matters with maximum discretion

Bachelor's degree in human resources, business or related field, OR 2-3 Years of Human Resources Experience

2/28/22