Electronic Health Records Manager

Salary : $103,320.00 - $125,919.00 Annually
Location : Visalia, CA
Job Type: Full-Time
Job Number: 24-069400-03
Department: HHSA
Opening Date: 03/25/2024
Closing Date: 4/8/2024 11:59 PM Pacific
The Tulare County Health & Human Services Agency is currently recruiting for an Electronic Health Records (EHR) Manager. This position plans, develops, implements, and oversees the goals, objectives, and work of the Health & Human Services Agency's Electronic Health Records system. This recruitment will establish an employment list to fill immediate and future vacancies in the Mental Health Branch.
The EHR Manager will work directly with the Division Manager of Mental Health. The successful candidate will supervise staff who work with the EHR system and ancillary systems that support data collection and sharing for the Branch. The ideal candidate should possess analytical skills and the ability to set goals, organize data, measure outcomes, and create effective reports for upper management. Additional duties include performing assurance audits of the Electronic Health Records application to ensure the accuracy and integrity of data, identify end-user errors, and provide feedback to promote efficiency.
Typical Duties
Key Responsibilities

• Lead the Electronic Health Records team in training, development of forms, functionality improvement, and ongoing maintenance of the system.

• Perform quality assurance audits of Electronic Health Records application to ensure accuracy and integrity of data, identify end user errors and provide feedback.
• Serve as primary liaison with the IT Department and software vendors.
• Work directly with the vendors, internal and external partners, and staff in the development, set up, and design of the Electronic Health Records system.
• Develop policies and procedures associated with the use of Electronic Health Records software.
• Make recommendations for application modifications to improve service workflow efficiency and productivity of behavioral health services staff.
• Manage Electronic Health Records implementation project plans and project teams.
• Adhere to all regulatory and HIPAA requirements.

Employment Standards
Required Qualifications
Candidates must meet the qualifications listed below by the application deadline.
Education:

• Equivalent to a Bachelor's degree from an accredited college or university with major course work in health, computer sciences, business or public administration or a closely related field.

Experience:

• Three (3) years of increasingly responsible administrative or managerial experience involving research, data collection and reporting, in health, or mental health, including Electronic Health Records and/or client record systems experience.

Equivalencies:
Education:

• Equivalent to an AA degree from an accredited college or university with major course work in health, computer sciences, business or public administration or a closely related field and two (2) years directly related program-specific experience.

Experience:

• Three (3) years of increasingly responsible administrative or managerial experience involving research, data collection and reporting, and supervision in health or mental health, including Electronic Health Records and/or client record systems experience.

Additional Information
Conditions of Employment

• Candidates selected will be required to pass a pre-employment drug and alcohol screening. Additionally, a background investigation may also be conducted, which may include a re-investigation every 10 years for some positions. An Employment Eligibility Verification using E-Verify may be required on the first day of employment for some positions. Some job classes may also require a physical exam.

• If in a driving position candidates must be able to obtain and retain a valid California driver's license.

Student Loan Forgiveness

• This may be a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA). Only student loan payments made after October 1, 2007 and in a qualified repayment plan are eligible. For more information you are encouraged to speak with your student loan servicer or visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

**PLEASE NOTE: ONLY COMPLETE APPLICATIONS WILL BE CONSIDERED**
EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
Bargaining Unit 19
The information listed is a general summary of benefits. These provisions do not constitute an expressed or implied contract and are subject to change.
Benefit Amount: An annual benefit amount is provided and may be applied towards health insurance premiums (medical, dental, vision, life and long-term disability). This benefit is pro-rated and paid on a pay period basis (24 pay periods).
Health Insurance: A choice of PPO and HMO medical plans which include PPO and HMO dental plans and include dental and vision coverage. Dependent coverage is available. Providers include Anthem Blue Cross, Kaiser Permanente, Delta Dental, and Vision Services Plan (VSP)
Retirement: The retirement plan is a defined benefit plan administered pursuant to the 1937 Act County Employees Retirement Act and integrated with Social Security. In addition to ordinary retirement benefits, the plan provides disability and death benefits. Retirement contributions are made by both the County and the employee. The County has reciprocity with the State of California, contracting PERS agencies, and all County 1937 Act Retirement Systems.
Paid Holiday Leave: 12 set days and 1 personal holiday.
Vacation Accrual:
2 weeks per year (0-3 years of service)
3 weeks per year (3-7 years of service)
4 weeks per year (7-11 years of service)
5 weeks per year (11+ years of service)
Limit of 300 hours.
FLSA exempt employees accrue an additional 5 days of vacation per year.
Sick Leave Accrual: 12 days per year with unlimited accumulation, 48 hours of which may be used toward family sick leave.
Group Term Life Insurance and AD&D: $10,000; Provided by Standard Insurance Company
Long Term Disability Insurance: A Long Term Disability plan is provided. This provides financial protection for you by paying a portion of your income while you are disabled.
Employees are covered by State Disability Insurance. The premium is paid by the employee.
Deferred Compensation: A voluntary deferred compensation plan is available.
To view more detailed descriptions of Tulare County's benefits, please view the Benefits section of our Web site at
The Provisions Of This Bulletin Do Not Constitute An Expressed Or Implied Contract And Are Subject To Change.