Editorial Production Assistant

POSITION OVERVIEW

NBME is currently seeking an Editorial Production Assistant to join our organization in the Test Development unit.

This role has been designated as primarily remote which means it generally does not require onsite work more than an average of 2-3 times per month and may require additional prescheduled onsite work. We're open to considering candidates in the following states: PA, NJ, DE and MD.

Diversity, Equity, and Inclusion Statement

At NBME ®, we continue to innovate and improve how we fulfill the evolving needs of the health care community. This commitment starts and ends with the people at NBME. By recruiting and empowering talented individuals from various disciplines and backgrounds, which includes professionals with diverse life experiences, abilities, and perspectives, NBME can take a well-informed, robust approach to advancing medical education and assessment for years to come. We also continue to focus on ensuring that our DEI work is impactful and ingrained in everything we do, including with our staff, workplace culture, products and services, the Philadelphia community and the broader medical education landscape.

RESPONSIBILITIES

• Format and copy edit newly submitted examination items. Make pre-meeting and post-meeting editorial and formatting updates in NBME databases.
• Upload finalized items, multimedia, and associated metadata into database.
• Assist with production of computer- and web-based examinations using industry-specific software. Provide quality control for production of examinations as required.
• Create projects and track receipt of newly developed content via online item writing and review applications. Communicate and follow-up with authors to ensure new submissions are complete and appropriate.
• Set up author and reviewer access to NBME item writing and review applications. Assist authors and reviewers with troubleshooting login and access issues.
• Create media collections in media library for item authors. Coordinate with multimedia services team to generate production-ready media assets, including creating and maintaining media logs and ensuring that media content formats conform to the correct examination delivery mode.
• Assemble examination materials for internal and external review. Utilize NBME databases to run reports, compile metrics, or update editorial calendars as requested.
• Provide editorial and committee room support before, during, and after onsite committee meetings. Provide editorial and technical support during remote or hybrid committee meetings as required.
• Assemble copyright materials that comply with legal standards.
• Perform user acceptance testing (UAT) for software enhancements.

DELIVERABLES

• Ensure accuracy of examination items, including grammar, spelling, punctuation, and style.
• Ensure correct item entry into NBME databases.
• Process exam materials accurately in a timely manner.
• Support quality control of examination forms and item pools.
• Participate in training by Managing Editor, Editors, and other internal and external sources.
• Solicit and incorporate feedback to support professional learning and growth.
• Meet assigned deadlines.
• Follow best practices and standard NBME procedures.
• Follow and support content security best practices.
• Communicate effectively with team and external collaborators.
• Support the culture and values of NBME.

QUALIFICATIONS

Skills and Abilities

• Excellent interpersonal communication skills
• Excellent grammar, punctuation, and spelling skills
• Ability to work with databases
• Familiarity with Microsoft Office applications (e.g., Word, Excel)
• Ability to problem solve and troubleshoot technical issues
• Detail-oriented and adaptable
• Ability to organize and budget time (multi-tasking)
• Ability to perform within a team context

Experience

• One year or less experience

Education

• Bachelor's degree or a combination of equivalent education and experience

About NBME:

NBME offers a versatile selection of high-quality assessments and educational services for students, professionals, educators, regulators and institutions dedicated to the evolving needs of medical education and health care. To ensure our assessments meet the highest standards of quality, stay relevant and align to the current curriculum in medical schools and training programs, we rely on a wide network of collaborators. These include the volunteers who help develop our exam questions, the committees and panels who represent various groups within the medical education community, external researchers and health profession organizations.

We are committed to meeting the needs of educators and learners globally with assessment products and expert services such as NBME® Subject Examinations, Customized Assessment Services, Self-Assessments, the International Foundations of Medicine® Program and Item Writing Workshops. Together with the Federation of State Medical Boards, NBME develops and manages the United States Medical Licensing Examination®, which measures the ability to apply knowledge and skills that form the basis of safe and effective patient care. Our Competency-based Assessment unit is focused on new methods as well as the optimization of assessment in the workplace and education.

As a result of leadership in ongoing research, innovative measurement practices and the exploration of forward-thinking assessment modalities and improvements, NBME advances assessment science. Our grant and funding opportunities further support this dedication to medical education and assessment science. We help develop the next generation of assessment professionals through our Summer Psychometric Internship Program. Through the Stemmler Fund, Strategic Educators Enhancement Fund and Latin America Grants Program, researchers and educators can continue to improve the assessment of health care professionals around the world.

NBME views diversity, equity and inclusion (DEI) as foundational and enduring to our strategy and vision. We continue to focus on ensuring that our DEI work is impactful and ingrained in everything we do, including with our staff, culture, products and services, the Philadelphia community and the broader medical education landscape. Our commitment manifests in our hiring and staff development, recruitment for committees, grants programs, design and review of our assessments, and involvement in our local and national communities.

Learn more about NBME at NBME.org.

The NBME offers competitive salaries, excellent benefits, and a rewarding work environment. Excellent Benefits include: Healthcare, Dental, Prescription, and Vision plans; 401(k) w/match; Retirement Income Plan, Tuition Reimbursement Plan, Commuter Benefit: Public Transit or Parking options. Remote Friendly Workplace.

NBME is an equal opportunity employer as defined by the EEOC.