Editorial Assistant

Why Work Here?

Mission driven, great benefits and room for growth!

Why consider AORN, Association of periOperative Registered Nurses, as the next place for your career as our Editorial Assistant? Because we’re innovative and all about quality and collaboration we’re continually seeking to enhance our offerings to allow us to better tailor to the needs of our nurse members while expanding our market position and growing revenue across our business and sales divisions.

Our mission is to define, support, and advocate for patient and staff safety through exemplary practice for each phase of perioperative nursing care using evidence-based guidelines, continuing education, and clinical practice resources. We collaborate with professional and regulatory organizations, industry leaders, and other health care partners who support our mission. Our culture is one of openness, teamwork, risk taking and being at the cutting edge of our field and we only look for employees who hold these same traits.

Values mean more to AORN than just bullets on a page. They drive our daily decisions and impact how we work as an organization:

• Innovation: Taking courageous and bold actions for growth and sustainability.
• Communication: Exemplifying respect, collaboration, transparency and honesty.
• Quality: Ensuring accountability and excellence.
• Diversity, Equity, Inclusion: Promoting fairness, valuing differences, considering all perspectives.
• Achievement: Achieving our mission, realizing the vision.

Our Editorial Assistant will be responsible for a wide range of administrative, project coordination, and editorial support activities for the AORN Journal. This person will work directly with the Associate Director and Senior Managing Editor on Journal projects and tasks. They will also support the Editor-in-Chief (EIC) by performing tasks related to manuscript pre-flighting, peer review, reporting requirements, etc., and other tasks tied to the online manuscript and submission tracking system (i.e., ScholarOne) for which they will serve as the Administrator. They will also be responsible for managing Journal-related e-mail communications, handling administrative duties (e.g., check processing), and troubleshooting issues as they arise, ensuring that tasks are completed correctly and on time.

AORN is based in Denver, CO. Our Editorial Assistant will work remotely.

More about what you’ll get to do as our Editorial Assistant:

• Serves as the ScholarOne Administrator, which includes processing and preparing all new manuscripts with pre-flighting requirements (e.g., checking for completeness, verifying word count, running plagiarism detection software reports) and assigning to EIC. Performs immediate acceptance for columns and other specific article types. Serves as a troubleshooter for the EIC and Editors. Maintains peer reviewers in ScholarOne. Coordinates with publisher regarding needed ScholarOne modifications and/or training. Communicates 30- and 60-day status updates to authors with active manuscripts.
• Creates, maintains, and distributes reports, including monthly issue lineup notes, pipeline status reports, ScholarOne overdue task reports, performance reports, and other reports as needed.
• Manages the Journal inbox and other e-mail communications to members and various constituents; this includes scheduling and proofing of publisher-deployed e-mails.
• Manages the Expo poster collections for six Journal issues a year.
• Manages the monthly Journal web assets for aornjournal.org and aorn.org.
• Enters Journal continuing nursing education (CNE) article info (title, authors, number of credit hours) into Digital Ignite each month and shares with appropriate stakeholders.
• Coordinates the Journal photo contest, including receipt of images and captions, management of spreadsheet with submitter information, presentation to Publications Department team members, coordination of design and clinical reviews, acquisition of permissions, and notification of winners.
• Collaborates with the EIC and clinical editors to coordinate the Writers Contest process.
• Supports the scheduling of external events and meetings for the Journal.
• Supports the planning, requesting, and creating of Expo deliverables and activities for the Journal.
• Processes check requests.
• Coordinates administrative tasks with the publisher (e.g., web requests).
• Other duties as assigned.

Must Have’s to be our Editorial Assistant:

MINIMUM QUALIFICATIONS

• Bachelor of Arts in Journalism, English, Publishing, Technical Writing, or related field.

PREFERRED QUALIFICATIONS

• Previous experience working on publications.
• Knowledge of American Medical Association (AMA) style guide.
• Previous experience working with scholarly, peer-reviewed publications in the medical or scientific fields.
• Previous experience working with online manuscript and submission tracking systems.

KNOWLEDGE, SKILLS AND ABILITIES

• Strong grasp of grammar and language use.
• Attention to detail.
• Critical thinking skills.
• Deadline driven, able to manage multiple tasks simultaneously, and able to work efficiently under pressure; strong time-management, organization, and prioritization abilities.
• Proficient in Microsoft Office software suite, including Word and Excel.
• Comfortable using various technologies and applications (e.g., Adobe) in a publishing environment.
• Excellent communication skills, both verbal and written, as well as strong organizational and interpersonal skills.
• Ability to work collaboratively and independently, particularly in coordinating and completing projects.
• Ability to cultivate positive relationships within the department as well as outside the department, and with AORN’s members and partners.
• Ability to demonstrate organizational values of Innovation, Communication, Quality, Diversity, Equity, and Inclusiveness, and Achievement.

Here are some of the excellent benefits we offer and why it’s so great to work here!

• Competitive salary, for this role our hourly range is $26.44 - $28.85.
• Health insurance package options that include a HDHP plan and one PPO plan options for you and your dependents.
• Dental and vision coverage.
• Flexible Spending Accounts (FSA) and Healthcare Savings Account (HSA) options.
• Employer-paid short- and long-term disability, accidental death and dismemberment, and life insurance coverage.
• Voluntary Life Insurance options including critical illness and accident insurance.
• 401(k) plan with immediate vesting.
• Pet insurance.
• LinkedIn Learning.
• Paid time off and 10 paid holidays per year.
• Paid sick time.
• Paid parental leave.

WORKING CONDITIONS
Remote work environment, using a computer, telephone and other office equipment daily. Ability to travel as needed to support departmental and Association functions.

FLSA Status: Non-Exempt

Application Deadline: Applications will be accepted until the position is filled.

AORN provides equal employment opportunities to all employees and applicants for employment. We prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. We encourage people with disabilities and from other diverse backgrounds to apply. We do not discriminate based on disability.