Document Specialist

Responsibilities

• The role of a Quality Documentation Specialist is to maintain the site document management system (DMS) against regulatory requirements and compliance with the Colgate Quality Standards

• This role is also responsible for assisting the quality department in effective training, assisting with management of change process lifecycle (MOC) and acting as a technical resource to resolve issues

• The role is responsible for utilizing continuous improvement processes and implementation as directed of best practices

• Assist in identifying compliance issues which need correction or improvement for key Quality systems including but not limited to Document Control / Record Management, Validation Program, Change Control, and Internal / External Audits

• Oversee daily, weekly, monthly batching/production/packaging records and reports and ensure they are accurately maintained and reviewed for compliance both in hard copy documentation and electronic data capture systems

• Oversee Management of Change (MOC) system for change control including support on validation of change implementation

• Includes management of updates to DMS / KQA´s for quality electronic data collection due to changes in specifications, procedures, etc

• Generate and maintain as directed Quality KPIs for holds, customer complaints, product & raw material non-conformances, training compliance, Good Documentation Practices, and MOC

• Maintains proficiency in SAP document lifecycle process flow and application for all site processes.

• Must be able to respond to requests to quickly retrieve, send, route for approval, review, scan, and file site records procedures, and related Hill’s documentation

• Assist Quality Compliance TL / Quality Manager in preparing / conducting training, as requested

• Establishes a cross-functional partnership with other departments and functional areas to provide support for ensuring the achievement of the Quality department's goals

• Understands and is accountable for full compliance with safety and other EHS requirements

Pay Details: $20.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
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The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.