Document Manager

Join Our Growing Team

CSA provides the ideal place for you to develop or start your career in a fast-paced, diverse environment. At CSA Group, one of our guiding principles is to treat people with respect, and we appreciate diversity in their backgrounds, experiences and opinions. If you think you have what it takes to be an industry leader, send us your resume.

Our Success

For more than 65 years, CSA Group has contributed to developing stronger, more resilient facility and infrastructure solutions. Our experience brings plenty of opportunities for you to expand your skill set, challenge yourself, and make an impact.

Our Commitment

Diversity, Equity and Inclusion:

CSA is committed to diversity, equity, and inclusion. We embrace, celebrate, and respect the unique experiences, perspectives, and backgrounds that each employee brings to our workplace. We provide an environment of trust, safety and opportunity to create a sense of belonging, value, and support, where each employee is empowered to reach their full potential.

Social Commitments

One of CSA Group’s most important Guiding Principles is our commitment to contribute to the industries we serve and the communities we live in. This translates into active involvement in a variety of activities and organizations, which provide many opportunities for education and growth for our employees.

Responsibilities

As a Document Manager, you’ll be the gatekeeper of our project/program critical documents. This role involves strategic planning, collaboration, and ensuring seamless document workflows.

Priorities can often change in a fast-paced environment like ours, so this role includes, but is not limited to, the following responsibilities:

· Document Organization and Taxonomy: Develop and implement a robust system for organizing documents, considering not only their current state but also their lifecycle.

· Version Control and Change Management: Oversee document versions, track changes, and maintain a clear audit trail.

· Project/Program Integration: Work closely with project/program managers to integrate document management into project lifecycles.

· Collaboration and Workflow Optimization: Facilitate collaboration by streamlining document sharing, approvals, and feedback loops.

· Risk Mitigation and Contingency Planning: Assess risks related to document management (e.g., loss of critical documents, unauthorized access).

· Training and Change Adoption: Train employees on document management best practices, emphasizing the importance of adherence.

· Metrics and Performance Tracking: Define key performance indicators (KPIs) for document management effectiveness.

Requirements

Qualifications

· Education: Bachelor’s degree in Business Administration, Computer and Information Science or a related field.

· Experience: Preferable 2 years in document management.

Project Management Skills:

· Familiarity with project lifecycle phases (initiation, planning, execution, monitoring, and closure).

· Ability to create project schedules, allocate resources, and manage risks.

Technical Skills:

· Proficiency in document management software (e.g., SharePoint or similar).

· Familiarity with metadata standards and indexing.

· Knowledge of electronic document storage and retrieval.

· Understanding of data privacy and security.

Language Requirements

· Required fluency in English and optional Spanish, is essential for effective communication within our diverse team and with external stakeholders.

It is CSA policy to hire, train, promote, compensate, transfer and administer all employment practices without unlawfully discriminating on the basis of sex (including pregnancy, childbirth, or related medical conditions), race, age, creed (religion), color, sexual orientation, gender identity, protected veteran status, national origin, disability, predisposing genetic characteristic, marital status or domestic violence victim status, or any other basis prohibited under applicable law.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: Hybrid remote in San Juan, PR 00909