Document Control Specialist

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As a Document Control Specialist, you will need to prepare, distribute, and store accurate and timely customer and supplier documents for projects, as per the company’s/project’s procedures and ensuring effective version control and status tracking. While this position is based in either the Houston, TX, Mebane, NC, or Lake Mary, FL offices, remote work is available with priority for Eastern and Central time zones.

This position reports to

Documentation Manager

Your responsibilities

• Technical contribution: Manages documentation to ensure proper version control in the document management system. Ensures that documentation is maintained in compliance with the company's/project’s procedures, including format, receipt, registration, number, filing, recovery, and the issue of documents. Assists in the preparation of the project document list, periodically updates, and issues the document list as well as preparing and updating progress reports as per the schedule
• Planning and control: Sets up the documentation management system and Document Controls process in conjunction with the project team
• Project execution and control: Codes issued documents, ensures that reviews, numbering, distribution, filing, and registration are incompliance with procedures. Monitors the progress of project documentation, updates the receipt and document distribution information register. Communicates deadlines to the project team for document delivery. Prepares O&M (Operations & Maintenance) manuals and maintains all project documents in accordance with the index defined by the team. Organizes final documents and maintains them in the internal or external archive. Monitors and reports actual versus planned time for document management work packages
• Stakeholder relations: Effectively communicates and provides relevant information to stakeholders and customers
• Technical leadership and knowledge sharing: Supports colleagues with advice and guidance on documentation control issues. Provides coaching and guidance to less experienced colleagues
• Process and tools: Contributes to process enhancements related to document management and applies the document management system efficiently

Your background

• High School Diploma with minimum of 2 years’ experience
• Associate’s degree preferred
• Self-motivated and driven to manage responsibilities
• Strong leadership and interpersonal skills
• Strong knowledge of Microsoft Office software applications
• Excellent English writing and verbal skills
• Must be able to communicate with suppliers, customers, and ABB upper management
• Ability to manage multiple tasks with varying due dates
• Candidates must already have a work authorization that would permit them to work for ABB in the US

Benefits

• Retirement plan
• Life insurance
• Disability insurance
• Healthcare plan
• Wellbeing program

More about us

ABB's Distribution Solutions Division provides utility, industrial and commercial customers with safe, smart and sustainable technologies for the distribution of electricity. With ABB AbilityTM enabled digital solutions at its core, our extensive portfolio includes distribution automation products, switching, limiting, measuring and sensing devices, switchgear, modular substation packages, and related services. We look forward to receiving your application. If you want to discover more about ABB, take another look at our website www.abb.com. Equal Employment Opportunity and Affirmative Action at ABB ABB is an Equal Employment Opportunity (EEO) and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, creed, color, ancestry, religion, sex, national origin, citizen status, age, sexual orientation, gender identity, disability, marital status, family medical leave status, or protected veterans status. For more information regarding your (EEO) rights as an applicant, please visit the following websites: https://www.eeoc.gov/sites/default/files/2022-10/EEOC_KnowYourRights_screen_reader_10_20.pdf https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf As an Equal Employment Opportunity and Affirmative Action Employer, applicants may request to review the Affirmative Action Plan of a particular ABB facility between the hours of 9:00 A.M. - 5:00 P.M. EST Monday through Friday by contacting an ABB HR Representative at 1-888-694-7762. Protected veterans and qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access ABB's career site as a result of your disability. You may request reasonable accommodations by calling an ABB HR Representative at 1-888-694-7762 or by sending an email to US-AskHR@abb.com. Resumes and applications will not be accepted in this manner. #LI-Remote