Document Control Coordinator

Position Overview:

As a Document Controls Coordiantor, you will manage Document Control duties with minimal supervision. You will be responsible for establishing document flow and distribution at a job site, collecting and logging all contract documents and project documentation from the bid phase through project completion, and reproducing, distributing, storing, and retrieving documentation.

Responsibitlies:

• Understands and complies with Document Control Policies and verification checklists.
• Working knowledge of disciplines (pipe, electrical and mechanical) and related drawings. Ability to recognize and read a drawing with no labels by type.
• Capable of folding and storing CAD drawings according to standards.
• Control and stamping of Master sticks and duplicates.
• Establish engineering/document files in accordance with records retention and PFIS controls and standards. Knowledge of each document type in PFIS folders.
• Basic understanding of document types; including but not limited to:

o Drawings
o Specifications
o Equipment lists
o Bills of Material
o Legends
o Sketches
o Design change notices
o Requests for information
o Letters, memos, transmittals, faxes
o Client and Joint Venture contract
o Manufacturer’s literature

• Basic understanding of standard engineering practices.
• Receive, log, file, and distribute all engineering documents based on a pre-determined performance standard.
• Generation and distribution of Daily publications and reports.
• Capable of prioritizing work independently.

Audit Function

• Working knowledge of internal audit procedures on Document Control.
• Collection of old version drawings.

Turnover Package

• Responsible for Master I & O (Instruction and Operations) manual.
• Assembly and compilation of client turnover package per client requirements.

Software Systems

• Working knowledge of prolog.
• Maintains electronic correspondence file structure.

Supplies and Reproduction Equipment:

• Responsible for setting up and maintaining supplies for the Document Control department.
• Responsible for the blue line/black line machine, scanners, control filing cabinets, wall files, binders, folding tables, drawing racks, and any other required support.

Qualifications:

Requirements:

• Four years of post-high school education or equivalent combinations of training and experience.
• Basic aptitude in communication, organizational and interpersonal skills.
• Working knowledge of Excel, Word, e-mail and Intranet.
• Working knowledge of Document Control procedures.
• Working knowledge of Prolog, Sharepoint, and Teambinder
• Working knowledge of filing and record retention systems.
• Willing to perform a variety of tasks and learn new skills
• Ability to travel to job sites for short trips
• Basic business knowledge (Accounts Payable/Accounts Receivable etc.)

Job Type: Full-time

Pay: $21.82 - $28.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid parental leave
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 10 hour shift
• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person