Distribution Support Rep - Gainesville GA

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps.
Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Job Summary

The position provides administrative support to the Gainesville Distribution Area.

Job Responsibilities include:

• Answer phone calls in a professional and responsive manner, accurately assessing the relative urgency and priority of each call and follow through to ensure the customer is appropriately handled

• Support SERP activities by assisting with manpower tracking, logistics, and other duties as assigned with potential for overnight travel

• Serves as the timekeeping administrator

• Coordinate meetings by scheduling conference rooms, handling catering requests, reserving audiovisual equipment, etc.

• Help sort and distribute incoming mail

• Maintain a high level of customer service by coordinating internal and external customer requests

• Handle iExpense for the group (expense statements, mileage, procurement card charges)

• Order office supplies

• Maintain confidential information including archiving of business records

• Update on call information in ARCOS

• Support Region SERP activities by assisting the Storm Center with the creation of Storm Teams in Manpower Tracking and other support duties

• Candidate must be available to work overtime during storm duty - this could include evenings, weekends and/or holidays.

Job Qualifications

Education

• High School diploma or equivalent required

• College coursework and/or degree are a plus.

• Certification as an administrative professional is a plus.

Job Experience

• At least 2 years of administrative/secretarial experience supporting multiple managers and staff in a business setting preferred.

• Prior data entry and reporting experience.

• Previous experience using an online time recording system/software preferred.

• Expense reporting knowledge a plus.

• Experience working with a diverse group with multiple needs preferred.

• Suitable years of experience working within dispatching and systems support is a plus.

Knowledge, Skills & Abilities

• Candidate must successfully qualify on the EEI SASS test.

• Proficient in the use of Microsoft Office (Word, Excel, PowerPoint, Outlook)

• Knowledge of Oracle HCM, ARCOS, MAXIMO, JETS, CAMP, GRITS desired

• Experience with CSS preferred.

• NJUNS

• GA 811 Locate tracking

• Effective communication skills

• Excellent customer service skills

• Organizational skills-maintaining calendars, scheduling/coordinating meetings

• Ability to prioritize tasks

• Ability to solve problems in a timely manner

• Team player by assisting in other areas when necessary

• Ability to adapt to a changing environment

• Flexible, multitask oriented, ability to meet deadlines, work with minimum supervision

• Knowledge of Company operations, policies and procedures