Address
Form of work
SalaryOversees comprehensive planning, management, and coordination of institutional and external scholarships, including waivers and other gift aid/benefits. Manages the awarding of University merit and need-based scholarships. Serves as primary liaison to Advancement/Development on administration of donor agreements and coordination of expenditures and awarding; also serves as primary liaison to campus and community partners for scholarships. Maintains compliance with federal, state, and institutional regulatory and policy guidelines. Collaboratively leads scholarship programming events and communications. Serves key role in the university’s effort to attract and maintain a qualified and diverse student body.
Responsibilities
1. Scholarship Administration and Management
- Provides planning, direction, management, and oversight for institutional and external scholarship programs; serves as primary liaison for scholarships at the university
- Oversees and refines policies, processes, and procedures to effectively monitor scholarship eligibility criteria
- Ensures all institutional grants, scholarships, stipends, waivers, and/or other forms of gift assistance awarded by university offices/departments are authorized and processed timely, accurately, and in compliance with applicable rules, policies, and procedures
- Creates and disseminates effective communications regarding scholarship eligibility criteria and application processes and procedures; advises university offices and departments regarding scholarship eligibility criteria, particularly financial need-based criteria
- Ensures accurate tracking, accounting, and processing of all reported scholarships, including external/outside scholarships
2. Scholarship Programming and Communications
- Ensures effective, timely dissemination of clear, accurate information regarding University Scholarships, including entire lifecycle of scholarships
- Develops and hosts programming to promote and enhance University Scholarships
- Oversee scholarship search mechanisms and communicates scholarship opportunities to students and families
- Oversees effective communications of policies and procedures (including rights and
- responsibilities)
- Ensures eligible recipients are notified timely and accurately
3. Data Projections, Analysis, Accounting, and Compliance
- Supports effective budgeting by monitoring and managing expenditures, including ensuring appropriate and complete expenditures
- Maintains multi-year tracking of scholarship recipients and is responsible for effective funding projections to ensure stable budgeting and expenditures for University Scholarships
- Coordinates accurate data exchanges among offices affecting scholarship decision- making
- Maintains privacy and confidentiality of student and family data and information, including ensuring appropriate adherence with relevant privacy laws and guidance
- Maintains security of student records and related information; follows records and archival guidelines
- Ensures effective and compliant awarding, reconciliation, and accounting of scholarship funds/accounts
4. Training and Professional Development; Professionalism
- Maintains current knowledge of policies, rules, regulations, technical standards, and high-impact practices associated with administering and delivering federal, state, institutional, and private programs, and associated systems and emerging technologies
- Actively participates in professional meetings, conferences, and workshops; meets and communicates clearly with colleagues in similar positions/roles; researches industry practices; shares resulting knowledge and research with management and staff in order to serve well the students and the institution
- Ensures area policies and procedures are current and accurate; Provides clear and accurate documentation of transactions, conversations, interactions, and edits to records affecting student eligibility and/or compliance with applicable regulations, statutes, and/or policies
- Maintains professional appearance and demeanor, including when engaging students, families, colleagues, and members of the public
5. Management of Office; Effective Management of Area
- Actively participates in office management, including planning and directing personnel and financial/budget activities, data/statistical reports and evaluations, and complex funding applications
- Partners in office management’s monitoring and assurance that overall office operations are functional, accessible, efficient, and compliant
- Maintains access to internal and external systems/organizations, and ensures processes are programmed and executed appropriately and effectively in systems and technology platforms; routinely and thoroughly reviews output for accuracy and compliance
- Maintains a current detailed timeline/calendar and status of all ongoing and anticipated projects/tasks for the area, and keeps senior managers apprised on a schedule established by the Executive Director
- As needed, serves on and/or oversees various office committees, which may include such functions as communications plan, appeals processes, outreach, personnel, forms and publications, etc.; position may also be asked to serve on Enrollment Management and/or University committees
- Effective supervision, management, and training of areas of responsibility; ensures equitable workload distribution among assigned staff
- Directs development and maintenance of relevant systems supporting functions of scholarship area
- Maintains effective working relationships and serves as a resource regarding scholarship and financial aid issues, policies, and procedures
- Performs other duties as assigned by supervisor and/or Executive Director
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Minimum Qualifications
Bachelor’s degree in Business Administration or related area, or equivalency (one year of education can be substituted for two years of related work experience); eight years of progressively more responsible management experience; and demonstrated leadership, human relations and effective communications skills required.
Master’s degree in Business Administration or related area preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Master’s degree in Business Administration or related area preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
- Previous experience administering scholarship programs
- Experience in administering programs at a higher education institution.
Type
Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
- Yes
- No
- * How many years of progressively more responsible management experience do you have?
- Less than 2 years
- 2 year or more, but less than 4 years
- 4 years or more, but less than 8 years
- 8 years or more, but less than 12 years
- 12 years or more
Applicant Documents
Required DocumentsOptional Documents
- Resume
- Cover Letter
- Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169
- Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission
Open Date
03/18/2024
Requisition Number
PRN38000B
Job Title
Director, Administration
Working Title
Director of University Scholarships
Job Grade
G
FLSA Code
Executive
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
Monday thru Friday; 8:00 – 5:00 with some weekend and evening work as necessary
VP Area
Academic Affairs
Department
00294 - Financial Aid
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
$90,000 - $93,000
Close Date
Open Until Filled
No
