Director of Administrative Services

Director of Administrative Services

Financial Responsibilities

• Maintain an accurate filing and recordkeeping and reporting system for all parish financial matters. Prepares monthly, quarterly, and year end reports for parish and Archdiocese as needed.
• Administers a cash flow management system with purchasing and payment schedules clearly defined.
• Prepares, administers and reviews the budget process in collaboration with the Finance Committee, Pastor and other committees. Assists the Finance Committee in presenting the budget to the Parish Council for approval.
• Monitors the collection, counting, recording, and depositing of parish revenue from all sources.
• Serves as a helpful resource to parish organizations in all financial matters, from planning to auditing.
• Serves as a parish contact with financial institutions and the Archdiocese, in collaboration with the Trustee (treasurer).
• Assists in the planning of financial stewardship and long range planning efforts.

Administrative Responsibilities

• Directs the operation of the parish office, schedules, supervises, and evaluates office staff.
• Oversees operation of parish office computer and duplicating equipment.
• Supervisors or directs the maintaining of parish membership and sacramental records.
• Attends staff meetings, Finance Council meetings and other committee meetings appropriate to the position. Attends the Archdiocesan meetings where appropriate for training and development.
• Administers parish salary and benefit policies as directed by the Pastor and Personnel Committee. May serve on search and screen committees.
• Assists with the hiring and selection of personnel in collaboration with the Pastor and Personnel Committee.
• Coordinates and prepares parish response to liability and legal concerns, in cooperation with Archdiocesan offices as appropriate. Understands role of Canon Law.
• Monitors parish responsibility for local cemetery administration.

Qualifications

Qualifications

Knowledge, Skills, & Abilities:

K: Knowledge

• Bachelor’s degree or equivalent required, Business Administration, Accounting, or Finance preferred.
• Work experience in business administration, accounting, or finance preferred.
• Supervisory experience required.
• Working knowledge in MS Office products and QuickBooks accounting software
• Working knowledge of office technology.
• Knowledge of employment laws, Catholic social teachings in the area of employment, and application of Canon law.
• Must have a valid driver’s license for the State of Wisconsin.

S: Skills

• Professional working attitude and collaborative approach.
• Strong verbal and written communications skills.
• Strong organizational skills.
• Conflict resolution and mediation experience preferred.

A: Abilities

• Ability to multitask and prioritize.
• Ability to make decisions, attentive to details, and troubleshoot.
• Ability to maintain confidentiality.

Compensation

Type

Annual

Notes

Annual Full time exempt position with benefits

Additional Information

Start Date

2024-01-02

Location

St. Bruno, Dousman, WI

Job Category

Parishes - Administrative

Employment Type

Full Tim

Notes

To Apply

Instructions

Forward cover letter and resume.

Contact Name

Fr. Dan Volkert

Address

226 W. Ottawa Ave.

Dousman, WI 53118

Email

dvolkert226@gmail.com

Phone

262-965-2332

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person