Director, Fleet Operations

Summary/Objective
Manage all areas of the Company's Fleet Operations including the purchasing and maintenance functions. Will have a thorough knowledge of DOT & IFTA regulations and coordinate the adherence of these regulations at each facility.

Essential Functions

Responsibilities generally include the development and administration of fleet standards and vehicle operating policies. Contributes to the preparation of annual capex budgets for new and used vehicles. Develops, maintains and distributes fleet dashboards that report on operating costs and fleet performance; negotiate and purchase of lease vehicles and equipment as necessary; communicate and negotiate with fleet management provider and specific maintenance vendors; and control maintenance, repair, replacement, and disposal of vehicles. Prepare and present trend analysis reports as well as vehicle usage reports.

In addition, the Director of Fleet will direct fleet-related training, such as safety and accident prevention programs. Create driver's manuals or newsletters to keep employees informed about the fleet programs. The Director of Fleet will be responsible for obtaining and maintaining any required DOT permits throughout the Company.

Director of Fleet Responsibilities:

• Plans, directs, and coordinates the operation of vehicle maintenance and repair programs for Company owned vehicles.
• Plans, directs and coordinates all communication with third-party fleet management company;
• Prepares and directs in-service training programs for personnel.
• Prepares and executes short- and long-range plans for fleet related capital expenditures, upgrades, and disposal of Company vehicles.
• Plans and administers a preventative maintenance and vehicular replacement program for Company owned vehicles.
• Receives and processes vehicle accident and damage reports.
• Performs cost analysis and periodic management of operational reports.
• Develops, maintains and reviews performance dashboards.
• Ensure safe and reliable vehicles are available to meet operational requirements.
• Manages effective utilization of vehicle assets.
• Conducts fleet evaluations to ensure maintenance standards are met.
• Evaluates and authorizes all vehicle repair bills by branch by vehicle.
• Management of functions and activities related to the procurement, servicing, operation, maintenance, and repair of vehicles.
• Utilizes effective practices and procedures involved in researching, comparing, negotiating, and purchasing vehicles.
• Ensures all applicable laws, codes, regulations, policies, and procedures are adhered to.
• Administration of insurance policies, accidents, and subrogation.
• Administers DOT permitting and maintenance.
• Administers the Pre-Trip Inspection application as well as the GPS/Camera systems.

Director of Fleet Qualifications:

• 5 years previous Fleet Management Experience with mid-size fleet and of differing vehicle types.
• Experience coordinating third party fleet management companies and related software.

Competencies

• Interpersonal and written/verbal communication skills
• Computer skills, specifically Microsoft Word, Excel, Powerpoint.
• Demonstrated management and organizational skills

Supervisory Responsibility

• Current No
• Future Yes
  • Fleet Technician and Fleet Technician Supervisor roles

Work Environment
This position requires exposure to all seasonal weather conditions, traffic noise, automotive fumes and cramped quarters.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to sit, climb, balance, stoop, kneel, crouch or crawl. The employee must occasionally lift and move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Travel
Travel as needed throughout facilities in Mississippi and Kentucky