Department Manager - Electrical Engineering

Responsibilities
Department Management (40% - essential) Provide leadership, oversight and coordination of department operations and administrative functions. Collaborate with the DH with strategic planning as well as provide operational oversight, departmental management and executive administration to the DH. Essential functions include:

• Provide oversight and coordination of business and administrative functions. Create and implement departmental policies and procedures. Make decisions on behalf of department with regards to purchasing, human resources and other administrative departments on campus. This requires intimate and up-to-date knowledge of the Faculty Handbook policies and procedures (i.e. Promotion & Tenure, Performance Management, Leave, Hiring, etc.), specialized and up-to-date fiscal knowledge of allowed expenditures on various types of accounts, as well as up-to-date knowledge on HR policies and procedures.
• Evaluate business processes and operational and/or financial effectiveness. Analyze and resolve complex issues and provide alternative solutions as necessary. May lead process improvement for department.
• Analyze department operational needs and make recommendations to leadership for changes in staffing, facilities, health and safety compliance, finance, technology and/or administrative functions. Must have knowledge of processes related to space management and utilization on campus.
• Applying specialized knowledge of department and university metrics and reporting systems, provide analysis and data trends to the DH for the development of strategic plans and preparation of annual reports.
• Actively engage with CSM Foundation to develop funding for department and with the Alumni Association to improve alumni relationships.
• Communicate updates on departmental activities and coordinate interdisciplinary activities with appropriate University, Portfolio, and Departmental counterparts.
• Serve as the hiring manager for the department to coordinate searches for faculty and staff for the department. Coordinate onboarding of new hires. This requires up-to-date knowledge of all HR policies and procedures.
• Works with the Communications staff regarding the creation and distribution of all department marketing materials, newsletters, press releases, and general outreach.
• Applying specialized knowledge of academic processes and procedures (intimate and up-to-date knowledge of Faculty Handbook and Procedures Manual), serve as the primary point of contact and support for faculty regarding policies and procedures (both departmental and Mines), professional development, faculty evaluation process, promotion and tenure, personnel files, and professional development opportunities.
• Facilities Management: Oversee administrative and renovation needs relating to research laboratories, office spaces, student classrooms and conference rooms.
• Supervise and lead other department support positions, if applicable.

Fiscal Management, Strategic Planning and Analysis (30% - essential) Fiscal management, strategic planning and analysis includes authority and oversight over all departmentally managed funds. Will retain and analyze budget income and expense histories to provide information, recommendations, and alternatives to the department head for high-level, multi-year budget planning. Will make independent decisions to allocate, move, and increase or decrease funds related to budgets for operating expenses:

• Applying specialized and up-to-date fiscal knowledge of state, auxiliary, discretionary, and research funds, manage the finances across all sources for the annual budget, including developing, monitoring, analyzing, forecasting and reporting. Must understand specific requirements of different types of accounts (research, foundation, auxiliary, and general funds) and know guidelines relating to allowable/non-allowable expenditures in order to advise DH and faculty related to research grant administration, foundation guidelines, and other types of accounts and policies related to those types of accounts.
• Develop annual budget request that is accurate and strategic for the upcoming fiscal year.
• Broad financial decision-making authority, including distribution of teaching assistant and adjunct assignments and prioritizing and aligning operating fund expenditures with strategic departmental goals.
• Analysis of payroll funds, teaching assistant budget, research assistant budget, operating funds, lab fees, IDC returns, research awards, auxiliary funds, foundation funds and tech fee projects. Make strategic decisions to best use available resources and request additional resources as appropriate.
• Provide the DH with analysis, trends and projections, including guidance with respect to spending.
• Must have up-to-date knowledge of HR policies and procedures as well as Office of Graduate Studies policies and procedures related to graduate contracts and assistantships to ensure that faculty, student and employee contracts are accurately prepared and submitted in a timely fashion.
• Must have specialized and up-to-date knowledge of research grant administration and financial management and policies and procedures related to research grant administration so that in the absence of a Research Administrator, monitors PI spending on contracts and grants, works with ORA to ensure compliance with budget regulations with contracts and grants, and takes appropriate actions if misuse of funds is found or if spending is close to a cost overrun.
• Develop and evaluate departmental operating policies and procedures and budgetary controls.
• Provide the DH with guidance in Chrome River and Page Up approvals

Graduate and/or Undergraduate Program Management (30% - essential) Essential functions are applying advanced understanding of graduate and/or undergraduate programs and curriculum to provide coordination and management of the graduate and/or undergraduate programs. Responsibilities include, but are not limited to, collaboration with faculty committee and shared student services in regards to:

• Must have specialized and up-to-date knowledge of Office of Graduate Studies and Registrar policies and procedures in order to implement graduate program policy. Exercise sound judgment in both decision making and communication of potential issues with the DH and graduate affairs committee head. Signature authority on all forms with the exception of graduate theses and remedial plans.
• Maintain up-to-date knowledge of undergraduate program curriculum and changes to serve as a bridge between program curriculum development, scheduling and assigned CASA undergraduate advisor.
• Serve as primary liaison to the graduate and CASA offices as well as other various academic and student support departments/programs across campus.
• Manage data related to the programs such as graduate and undergraduate student degree program information, student progress information, graduate student space, allocation, plan of study progress, programmatic changes made by committee and any other data related to the programs.
• Must have strong and up-to-date body of knowledge in regards to undergraduate student and graduate student policies and procedures related to admissions, registration, international student employment, assistantships, graduation, etc. to advise faculty, staff and student regarding policies and procedures in all aspects of graduate and undergraduate student affairs.
• Ensure that degree program documentation is current and accurate, including Catalog descriptions, advising materials, and information on website.
• Work in conjunction with program curriculum committees to annually update Graduate and Undergraduate catalogs.

Additional Responsibilities

• Perform other duties as assigned and as related to the specific departmental needs.

How to Apply

Review of applications will begin on May 1st and continue until the position is filled. The anticipated start date is flexible but likely around June 15th. Applicants will be asked to complete an online application (personal information, demographic information, references, veterans status) and upload a resume (required). References will not be collected or contacted until later in the selection process and you will be informed before that contact is made. To apply, click here.
Contact Kathleen Feighny in Human Resources with any questions at kfeighny@mines.edu.

Minimum Qualifications
Education and Experience:

• Bachelors degree in Business Administration or education-related field from an accredited institution (education can be substituted with specialized experience in higher education academic departments).
• 2 years of progressive administrative experience related to project and program management in higher education.
• Evidence of teamwork experience, relationship building, and partnership development.
• 2 years of experience with event/program planning.

Knowledge, Skills, and Abilities:

• Demonstrated leadership, problem-solving and decision-making skills.
• Strong expertise in business and management computer applications and databases.
• Strong knowledge of industry standards and/or regulatory requirements.
• Subject matter expertise for area(s) of responsibility.
• Able to keep abreast of general industry knowledge and trends.
• Excellent oral and written communication skills. Verbally and in writing, Managers skillfully communicate process and policy information to faculty, staff and students. Managers also must be sensitive to the needs and concerns of faculty, staff, and students and other members of the University in a manner that is professional, objective and easily understood. Solid analytical and problem-solving skills.
• Strong attention to detail and accuracy.

Preferred Qualifications

• 5 years in a management position that includes supervisory experience.
• Significant experience with Banner or other ERP (Enterprise Resource Planning) system.
• Experience in higher education.
• A demonstrable commitment to promoting and enhancing diversity of perspective.

Pay Range
$60,000 - 68,000
Mines takes into consideration a combination of candidate's education, training and experience as well as the position's scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.
Total Rewards
Mines is proud to provide exceptional benefits that include fully paid health and dental premiums as well as pay, health & wellness and work/life balance offerings. Our portfolio of benefits includes medical, dental, vision, disability insurance, flexible spending accounts, life insurance, and retirement savings plans. Additionally, Mines employees are eligible for tuition benefits (for employees and dependents), generous paid holidays and leaves and discount programs. For more information, visit Mines benefits.

Equal Opportunity
Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.
Mines' commitment to nondiscrimination, affirmative action, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a diverse student body and workforce.
Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequity or concerns for safety.

Employment Type: Full Time