Department Head Secretary - Technology Services, Secretary Iv

POSITION:Department Head Secretary, Secretary IVSCHEDULE:8 hours per day; 7:00 a.m.-3:30 p.m. (start/end times may be adjusted based on department need); Monday-Friday; 260 days (year-round)LOCATION:Technology ServicesSUPERVISOR:Department Director(s)POSITION TYPE:Classified, OngoingCOMPENSATION:$19.60-$24.10/hour depending on comparable experience; Pay is annualized over 12 months (if hired after start of school year, spread over remaining months of fiscal year (Sept-Aug))BENEFITS https://www.cheneysd.org/apps/pages/benefits :Medical https://www.hca.wa.gov/assets/pebb/20-0046-sebb-medical-benefits-comparison-2023.pdf , dental https://www.hca.wa.gov/assets/pebb/20-0053-sebb-dental-benefits-comparison-2023.pdf , vision https://www.hca.wa.gov/assets/pebb/20-0054-sebb-vision-benefits-comparison-2023.pdf , and basic life and AD&D insurance https://www.hca.wa.gov/employee-retiree-benefits/school-employees/life-insurance ; retirement plan https://www.drs.wa.gov/life/new/ ; deferred compensation https://www.cheneysd.org/apps/pages/benefits (DRS https://www.drs.wa.gov/plan/dcp/ and TSA https://4.files.edl.io/1d32/12/08/22/215646-ea9af010-c79a-44a9-8367-e31ba4550e72.pdf ); paid holidays https://4.files.edl.io/376a/10/14/22/221413-20f5dfd6-02e4-4ad8-80db-cc92ea1ae506.pdf ; paid leave https://4.files.edl.io/acd9/11/09/21/050957-d834ab65-c129-4033-8c81-5fa331203c8b.pdf QUALIFICATIONS:Must have a high school diploma or equivalent; Type and/or keyboard accurately at 55 adjusted wpm*; Basic computer knowledge and skills, including Google Drive, MS Windows, Excel, Word, and Outlook*; Ability to use proper grammar and English in both oral and written communication, as well as the usage of correct spelling and basic arithmetic functions*; Washington state driver's license; WSP/FBI criminal history background clearance*Testing to be used to determine knowledge of pertinent skills CLASSIFICATION:Secretarial/ClericalLOCATION: Technology ServicesREPORTINGRELATIONSHIPS: Position is supervised and evaluated by the building principal(s)COMPENSATION:Placement on the PSEC Salary Schedule REPRESENTATION:Public School Employees of Cheney (PSEC) a local chapter of Public School Employees Union (PSE) SEIU Local 1948 POSITION: Secretary IV, Department Head Secretary - Technology Services GENERAL DESCRIPTIONThe Department Head Secretary coordinates work of office staff. Serves as administrative assistant to the department director(s) and is responsible for the smooth and efficient operation of the department.

Acts as a liaison between director(s) and staff, students, parents/guardians, and the community, providing clear communications as directed by administration. Works collaboratively with all buildings and departments throughout the district. DUTIES AND RESPONSIBILITIESA secretary hired for this assignment may perform all or some of the responsibilities defined below.Be thoroughly familiar with the operation of the departmentManage daily department operationsGreet visitors, staff, and students both in person and via phone, in a friendly and professional mannerRespond to questions and requests from staff, students, parents and supervisors in a positive and professional manner both in person and via phone providing a high level of customer serviceMonitor department budget expenditures and reconcile accounts with district transaction reportsMaintain and update staff, substitutes, and student accounts in numerous databasesProvide software and online access support and assistance for users district-wideUpdate and maintain all district website users and provide assistance with the district web pageUpdate and maintain district website as neededUpdate and maintain district asset databaseResearch, purchase and distribute technology-related items for the district, with an understanding of technological terms and equipmentProcess IT and print shop work orders.

Track work order costs and billing charges through the business office.Prepare state, school board, and other reports as required, coordinating with appropriate agenciesMaintain complete and accurate files for regulatory recordsSchedule, prioritize, and complete print shop work ordersFacilitate print shop orders and operate printing equipment, including offset presses, plate maker, stitcher, folder, paper cutter, paper drill, padding press, collator, binding equipment, layout tableFacilitate the maintenance on all printing equipment including minor repairOrder department supplies, including bulk paper for district-wide useConvert district forms to electronic and online formatsGreet and welcome substitutes daily, as applicable, providing direction and guidance. Process necessary substitute information daily. Perform sub-calling duties in cooperation with substitute coordinator when necessary.

Coordinate department coverage if subs are not available.Coordinate training of substitutes and support Human Resources in collection of new substitute and employee information/documentationEdit, design, and distribute department newsletter/communicationsProcess credit card transactions, purchase orders and requests; track orders, receive shipments and submit forms for payment. Inventory and maintain department supplies.Perform all clerical work as assigned by the director(s)Train office staff and coordinate the office workloadEnter, compile and generate data for required reports upon requestPrepare, track, and submit payroll documentationEstablish and maintain electronic and manual filing systems, following state records retention guidelinesDistribute department/building keys and maintain accurate recordsArrange for distribution of incoming mail and community publicity itemsOperate and ensure maintenance of office equipment, including copy machines, computers and printersUpdate and maintain building website and calendarsMay provide support for after-hours events as neededProvide a high level of customer serviceProfessionally handle confidential information with integrity and discretionOther duties as assignedEach of the positions at the specific department serves as one unit of the whole team, and as such, is subject to assignment to tasks in other areas as directed within the classification. KNOWLEDGE, SKILLS AND ABILITIESAbility to independently make decisions that align with district policy and administrator expectationsAbility to organize and accomplish a variety of responsibilities independently with limited direction, often under stressful conditions and with regular interruptionsMaintain an attitude of helpfulness, flexibility, and professionalism, and provide excellent customer service to students, staff and public in a confidential and ethical mannerAbility to work collaboratively as part of the school office team and maintain positive relationships with students, parents, co-workers, and patronsAbility to maintain confidentialityAbility to supervise and interact with students in a positive and professional mannerAbility to remain calm in times of high stressPossess clerical skills with solid technology background, including Google Drive, database management and Microsoft Office proficiency (Word, Excel, Outlook, and Publisher); proficiency with Skyward preferredDemonstrate appropriate computer skills, including the ability to create and modify documents and to adapt to new technologiesAbility to operate standard office equipmentRespect confidential nature of student information and avoid sharing of information regarding studentsMust have knowledge of, or demonstrated ability to, learn district-approved record keeping and reporting systemsDemonstrated ability to work with people in a positive mannerMust demonstrate effective organizational skills and demonstrate ability to effectively meet timelinesMENTAL DEMANDSRequired to work independently, often under stressful conditions with frequent interruptionsRequired to work with a wide range of vendor, staff, student, and public behaviors and needs in a positive and service-oriented mannerMay experience shifts in work schedule according to district needsMay occasionally deal with distraught or difficult students, staff and/or members of the publicPHYSICAL DEMANDSAbility to lift up to 45 poundsAmount of sitting, standing and walking may vary depending on assignments.

Generally, the job requires 60% sitting, 20% walking, and 20% standing.The usual and customary methods of performing the job's functions require the following physical demands: the employee frequently will stand and walk and use hands for repetitive grasping and significant fine finger dexterity. The employee is frequently required to sit, bend at neck and back, use hands to push/pull and lift/carry; squat, kneel, climb stairs or ladders, reach overhead, lift overhead, and knee stand.REQUIRED QUALIFICATIONSMust have a high school diploma or equivalentMinimum of two years office management training and/or and related work experience requiredType and/or keyboard accurately at 55 adjusted wpm*Basic computer knowledge and skills, including Google Drive, MS Windows, Excel, Word, and Outlook*Ability to use proper grammar and English in both oral and written communication, as well as the usage of correct spelling and basic arithmetic functions*Cash register and ten-key competency in speed and accuracy preferredBookkeeping experience preferred*Testing to be used to determine knowledge of pertinent skills TERMS OF EMPLOYMENTSecretarial Classification on Public School Employees of Cheney Salary ScheduleYear-round position; 8 hours per dayCLEARANCESWSP/FBI criminal history background clearance EVALUATIONThe employee shall be evaluated per the terms of the Public School Employees (PSE) Collective Bargaining Agreement by the building principal, department director, or designee. The process shall include an evaluation of the employee's performance of the above Duties and Responsibilities and Knowledge, Skills and Abilities.

CONTINUING EDUCATION/TRAININGMust complete school safety training within thirty (30) calendar days from hire date and annually thereafterMust acquire and maintain CPR/First Aid card within sixty (60) calendar days from hire date and as scheduled thereafterAttend designated trainings as specified by supervisor and/or department director in order to maintain knowledge/skillsHISTORYJob description and format updated: January 2022 Cheney Public Schools does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, economic status, pregnancy, familial status, marital status, disability, or the use of a trained guide dog or service animal, and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions: Title IX/Chapter 28A.640 Officer/Civil Rights Compliance Coordinator/ADA Coordinator - Tom Arlt, Assistant Superintendent, Cheney School District, 12414 S. Andrus Rd.

Cheney, WA 99004 Phone: (509) 559-4550; Section 504 Coordinator - Franklin Day, Director of Student Support Services, Cheney School District, 12414 S. Andrus Rd., Cheney, WA 99004 Phone: (509) 559-4507. EQUAL OPPORTUNITY EMPLOYER