Database Projects Manager

The Database Projects Manager will be responsible for acquiring, structuring, and publishing genealogical database content that enhances the online searchable collections available to members of American Ancestors. They will also produce webinars, articles, and other content to educate members and staff about new and current database collections. This is a full-time, exempt position located at our beautiful headquarters on Newbury Street in Boston.

Some of our amazing benefits include; generous paid time off, paid holidays, medical, dental, vision, retirement plan, AFLAC, employee assistance program, and much more!

Primary Focus Areas

Relationship Management. American Ancestors seeks to continually expand its database collections in specific areas to support a growing population of members. This person will maintain a responsive, well-organized relationship with existing and new partners throughout the publication process.

Data Publishing. The Database Projects Manager will evaluate, prepare, and structure data for publishing so it can be effectively searched in the form of an online database. This person will also define any needed enhancement to the department’s development tools and process to help speed the publication process, and work with the Director of Database & Search Technology to implement them. This person will also be managing the flow of data through internal servers and storage through to archive in the cloud. Supervising, training, and mentoring the Database Projects Coordinator to respond to customer correspondence regarding database updates and corrections.

Data indexing. The Database Projects Manager will oversee the indexing of all database collections. This person will manage the Volunteer Coordinator and 150+ website volunteer force. This person will also manage deliverables and contract negotiations with third-party indexing vendors. Projects will be prioritized and assigned to volunteers and third parties, to ensure that projects are completed on time and within budget and meeting all contractual obligations.

Duties and Responsibilities

• Manage all digital Database Projects, tracking timeliness of projects and ensuring that all phases of the project and life cycle are met.
• Manage the indexing process with volunteers and contractors to ensure projects are completed on time with high quality
• Use the Collections Administration Tool and others to complete the publication process for new database, and to update existing databases.
• Use SQL Server Management Studio to create queries, troubleshoot problems, and make database modifications.
• Help define an optimal search experience for AmericanAncestors.com website users; document and communicate search functionality requirements for developers.
• Create and deliver presentations on search functionality to internal staff and NEHGS members.
• Work with Microsoft Excel to manipulate indexed data from internal and external sources and complete the publication process.

Skill and Qualifications

• Experience working with SQL Server and the SQL Server Management Studio
• Strong analytical capabilities
• Ability to stay focused on complex projects, while retaining a high degree of attention to detail
• Ability to communicate effectively with both technical staff and end-users; excellent customer service skills
• Expertise in troubleshooting and solving data-related inconsistencies
• Preferred skills/must demonstrate a strong interest in: Genealogy and/or historical data and Search user experience
• Knowledge of Excel, particularly data search and manipulation functions. VBA macros are a plus
• Digital image processing concepts and tools
• Python or other scripting languages
• Content management system experience (WordPress and/or Drupal)
• Photoshop
• Software or website functionality testing
• Experience with search engine applications such as Elastic Search

Education Level

Bachelor’s degree in Library Science or History related area, or equivalent work experience.

Salary

$60,000-$70,000 per year

How to Apply

Apply by March 15, 2024. Please submit a cover letter and resume to Michelle Major, Director of Human Resources at mmajor@nehgs.org. Include your last name and "Database Projects Manager” in the subject line of your email. No phone calls, please.