Data Entry Clerk

POSITION TITLE:Data Entry Clerk (Hourly)
REQUISITION #: req7485
DEPARTMENT: Real Estate Services
LOCATION: CITY HALL
BENEFIT CATEGORY: Variable Hourly View Classifications & Benefits
EMPLOYMENT TYPE: Part-Time Hourly
HOURLY RATE: $18.00 - 21.00 per hour (based on relevant experience)
SELECTION PROCESS: Application deadline is 3:00 p.m. MT on 4/1/2024.
The City of Fort Collins is a bias-conscious employer. We ask that you please avoid the use of photos when submitting a resume and/or an application for employment. You will receive an email acknowledgment when you have successfully submitted an application. Your completed application will be forwarded to the hiring manager. You will be notified if you are selected for further testing or interviews. Please keep your contact information up-to-date. The status of your application will be updated in your applicant profile. Post-offer background check required .
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. The City may consider an equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.
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SUMMARY:
The City of Fort Collins RealEstate Services (RES) is hiring a part-time position focusing on Data Entry intothe Enterprise Content Management (ECM) system, Laserfiche. The primary jobresponsibilities of this position is to digitize physical documents and enterdata into Laserfiche. This position will also provide backup customer servicesupport, and occasional office support to the RES team. This is a part-timeposition working no more than 29 hours/week. The RES Data Entry Clerk reportsto the RES Manager.
WORKSCHEDULE:
Thisposition is expected to work up to 29 hours per week. A typical work week isMonday - Friday.
BACKGROUND INFORMATION:
The City of Fort Collins hasbeen undergoing a migration since 2019 of our previous Document ManagementSystem, SIRE, to the new ECM, Laserfiche. The Real Estate Department has anabundance of physical documents that need to be compiled, digitized, and organized.
ESSENTIALDUTIES AND RESPONSIBILITIES:
Thefollowing duties and responsibilities are illustrative of the primary functionof this position and are not intended to be all inclusive.
-Prepare files for the document imaging process.
-Review and analyze existing records in Laserfiche for consistency with the metadata and make corrections where necessary, in accordance with indexing standards and procedures.
-Import and index previously scanned records and analyze them for consistency and accuracy.
-Ensure completeness of files, research missing documents and prepare and organize documents to conform to quality control standards and system processes.
-Operate imaging equipment to create quality-level document images.
-Maintain, update, scan and index electronic files
-Implement and maintain electronic file organization structure and categorization
-Maintain legacy physical files, while transitioning to electronic files
-Document and update records and information management operating procedures
City Competencies

• Demonstrated cultural competence to effectively interact, work, and develop meaningful relationships with people of diverse identities, perspectives, and cultural backgrounds.
• Strong learning orientation. Leverages all resources and is creative in ways of learning for self to continue adapting to changing issues and trends.
• A desire and ability to understand the diverse needs of internal and external customers, and to create experiences and deliver services that exceed their expectations.
• A desire and ability to utilize digital tools for organizational information, individual, and teamwork.

QUALIFICATIONS:
Therequirements listed below are representative of the knowledge, skills andabilities required to perform the necessary functions of this position.
-Ability to use records management and other needed software.
-Ability to enter data accurately; use spreadsheet and database software.
-Ability to respond effectively to internal customer service requests.
-Ability to communicate effectively orally and in writing.
-Good organizational skills; strong attention to detail; and multi-tasking skills.
-Ability to understand a total process flow and ensure that all details of a task are accomplished properly.
-General knowledge of office equipment operations.
-Knowledge of and previous experience with Enterprise Content Management systems preferred.
-Database management skills
-Strong attention to detail
-Ability to ensure data integrity and accuracy
-Able to multitask and manage competing deadlines/priorities
-Excellent customer service skills
-Ability to communicate effectively, both orally and in writing
-Ability to establish and maintain effective working relationships
EDUCATIONAND EXPERIENCE:
HighSchool diploma or general education degree (GED) required.
LANGUAGESKILLS:
Abilityto read and interpret documents, instruction, and procedure manuals.Ability to speak effectively to employees of the organization.
REASONINGABILITY:
Ability to apply common sense understanding to carry out instructions furnished inwritten, oral, or diagram form. Ability to deal with problems reasonably andeffectively.
PHYSICALDEMANDS:
Thephysical demands described here are representative of those that must be met byan employee to successfully perform the essential functions of this job. Whileperforming the duties of this job, the employee is regularly required to sitand talk or hear. While performing the duties of this job, the employee isregularly required to communicate and exchange information. The employeefrequently remains in stationary position, and operates computer, printer,phone and other office equipment. The employee is occasionally required tostoop, kneel, or crouch. The employee frequently is required to use hands tofinger, handle, or feel. The employee is occasionally required to reach withhands and arms. The employee must occasionally lift and/or move up to 20pounds.
WORK ENVIRONMENT: The work environment characteristics describedhere represent those an employee would encounter while performing the essentialfunctions of the job. The employee works in a normal office environment.
The City of Fort Collins will make reasonable accommodations for access to City services, programs and activities and will make special communication arrangements for persons with disabilities. Please call (970) 221-6535 for assistance.
Notice Regarding Medical and/or Recreational Marijuana Use:
Because the possession and use of marijuana, whether for medical use or otherwise, constitutes a federal offense and because the City is a drug free workplace, the City will not accommodate the medical use of marijuana and enforces written policy prohibiting working for the City while marijuana is in the body. The fact that state law recognizes medical marijuana as a prescribed, or otherwise permitted, medication does not alter or otherwise change this policy.
The City of Fort Collins is an Equal Opportunity Employer. Applicants are considered for positions for which they have applied without regard to race, color, religion, creed, national origin or ancestry, sex, sexual orientation (including perceived sexual orientation), gender identity and expression, disability, age 40 years or older, pregnancy or related condition, genetic information, and, in certain specific circumstances, marriage to a coworker or any other status protected under federal, state, or local law.
POST OFFER BACKGROUND CHECK REQUIRED.
Note: Some information in your application may be public information under the Colorado Open Records Act.