Data & Development Specialist

Job Description

Job Title: Data & Development Specialist

Department: Administration
Supervisor: Split Position: Director of Development & Director of Programming

FLSA Status: Non-Exempt Full Time 

Mission and Vision

Cultivating generations of engaged, thriving Latinos through educational support, workforce development and leadership opportunities.

An equitable society where all Latinos are able to achieve their fullest potential, both individually and in the community.

PositionSummary:  The Data & Development Specialist at the Latino Center of the Midlands (LCM) is essential for enhancing our data systems and fundraising operations. Tasked with managing the CRM and ensuring data accuracy, the specialist will also partner with the Development Director and CEO to cultivate donor relationships and support fundraising strategies.

The goal is to balance technical data management with creative development efforts, thereby driving LCM’s mission forward.

An ideal candidate will have strong analytical skills, strategic vision, and the ability to foster connections with supporters, directly contributing to the sustainability and growth of the organization.

Development:

Working closely with the Development Director (Grant Writer) and the Chief Executive Officer (CEO), the Data & Development Specialist will carry out the stewardship plan for all of LCM’s fundraising and philanthropic initiatives. The Specialist will support the solicitation, cultivation, and stewardship of current and prospective donors in partnership with the CEO by providing research on donor histories and recording fundraising activities in the database; support capital campaigns as they arise; and conduct background research on funding sources such as grants, in-kind donations, charitable events, and marketing opportunities. To support the development plan and successful fundraising, the Data & Development Specialist will work closely with the communications staff to develop and guide donor-specific marketing materials, advertising, and social media campaigns. Additional skills include:

• Creativity and innovative abilities to develop new and unique ways to improve the organization’s fund development processes and to create new opportunities.
• The ability to anticipate, understand, and respond to the needs of donors to meet or exceed expectations within organizational parameters.

Data management:

Working closely with the Director of Programming, the Data & Development Specialist will craft and implement a proactive, strategic development plan for all of LCM’s database and case management software initiatives. The Specialist will oversee and coordinate the implementation of the data management software. This position will also focus on data reporting and developing ideal practices for data management, ensuring procedures align with agency and program standards and goals. Additional skills include:

• Expertise in designing, implementing, and maintaining data management systems.
• Analytical skills and attention to detail in organizing and coordinating the organization's data.
• Strong data analysis and interpretation skills that are conveyed through data reports and presentations.

Essential Duties and Responsibilities:

• Develop and manage timelines for various fundraising activities to ensure strategic plans and critical fundraising processes are carried out in a timely manner.  
• Identify and develop corporate, community and individual prospects to generate funds for the organization and support the preparation and submission of grant applications as needed and in partnership with the Grant Writer.
• In coordination with the CEO, create processes to ensure appropriate follow-up communication with donors, corporate funders and community partners; facilitate information sharing and documentation of activities within the donor management system.
• Oversee the administration of a “friends” and donors mail list and continued maintenance of the organization’s donor management platform, respecting donor privacy and confidentiality and continued stewardship of the organization’s funders and donors.
• Monitor the organization’s development budget against projections; work closely with finance staff to prepare regular reports regarding progress towards fund development goals, receipts and expenditures related to fundraising, and make recommendations regarding changes to related budgets as necessary.  
• Work collaboratively with communications staff to develop a communication plan to promote the organization to its donors and actively engage in the design, printing and distribution of marketing and communication materials for all development activities.  
• Maintain a master development calendar and coordinate related activities with LCM leadership and staff, promoting proactive communication and information sharing across departments, teams and programs. 
• Ensures appropriate compliance requirements are met per funding agreements and applicable laws and policies.
• Responsible for the oversight of the data management software at the organization.
• Is the point of contact and liaison between the organization and external parties.
• In collaboration with the Director of Programming, will lead staff training, data entry methods,and best practices.
• Lead the development of the programming case management/reporting system.
• Conduct research, identify ideal practices, and develop strategies to optimize data management processes.
• Establishes data and reporting guidelines and protocols.
• Conduct regular assessments to ensure system procedures are effective and to ensure organization and program goals are being met.
• Participate in developing data protection and security plans, solving issues, and arranging meetings.
• Manage, review and organize highly sensitive client information, ensuring HIPAA compliance and confidentiality at all times.
• Work with the Director of Programming and programming team to prepare and submit timely grant and organizational reports.
• Support program managers by providing accurate and timely program reports.
• Develop, implement and evaluate the LCM’s bi-annual Community Assessment.
• Other duties as assigned.

Competencies, Skills, and Abilities:

• Database Knowledge and Experience: Possesses an understanding of case management and reporting software. Familiarity with existing strategies in fundraising and data management and administration. The ability to identify new approaches and opportunities to advance the organization’s strategic goals through research and reporting.
• Database Development Experience: Capable of developing and implementing a plan to achieve the LCM's goals, including fundraising and software design, fostering new  partnerships, and effectively conveying the program's reporting vision to stakeholders.
• Project Management: Develops fundraising and software case management and reporting plans; coordinates implementation; and communicates changes and progress (evaluation). Tracks program outcomes, such as participant attendance, program completion rates, and the impact of the program on participants' lives. Ability to transform ideas into action, plan and manage projects to accomplish objectives, utilizing creativity, initiative, tenacity, teamwork, understanding of risk, and a sense of responsibility.
• Planning/Organizing: Prioritizes and plans work activities, uses time efficiently, prepares for additional resources, and sets goals and objectives. Flexible and able to balance multiple tasks. Exceptional attention to detail and the ability to manage deadlines.
• Other: Excellent interpersonal and communication skills, including the ability to communicate effectively both orally and in writing. Highly motivated and able to work independently as well as in a team-based environment. Knowledgeable in: data entry, data collection, data analysis, data integrity, database access and support, data reporting, data quality. Ability to work well under constricted deadlines.

Education and/or other Qualifications:

• High school diploma required; Bachelor’s degree preferred in public administration, business, marketing, information systems, fundraising, management, or nonprofit leadership.
• 1-2 years of experience writing grant proposals, managing grant projects, and fund development with related documentation, reporting, and budgets.
• 1-2 years of experience with data and case management tools and software.

PreferredQualifications:

• Experience with CRM and data management software administration.
• Certificate in Fundraising Management.
• 1-2 years fundraising experience.

Certificates, Licenses, Registrations:

CPR/First Aid Certificate; can be obtained through employer after hire. A valid driver's license and proof of auto insurance are required.

No other certificates, licenses, registrations required.

Physical Demands 

The physical demands described you’re a representative of are those that must be met by the  employee to successfully perform the essential functions of this job. Resume accommodations  may be made to enable individuals with disabilities to perform these essential functions. 

While performing the duties of this job, the employee is frequently required to sit and work in front of a laptop/monitor screen. The employee will infrequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 40 pounds. 

Work Environment 

The work environment characteristics described here are representative of those employee  encounters while performing the essential functions of this job. Reasonable accommodations  may be made to enable individuals with disabilities to perform essential functions. 

While performing the duties of this job, the employee is occasionally exposed to outside  weather conditions. The noise level in the work environment is usually moderate. 

The Latino Center of the Midlands acknowledges and honors the fundamental value and dignity of all individuals. The LCM believes in creating and maintaining an environment that respects diverse traditions, heritages, and experiences and the commitment to equitable treatment and elimination of discrimination in all its forms at all organizational levels and throughout all programs