Curatorial Coordinator & Assistant

The Warhol is one of the four Carnegie Museums of Pittsburgh, and a collaborative project between Carnegie Institute, Dia Art Foundation, and The Andy Warhol Foundation for the Visual Arts, Inc. Plans to house The Warhol in Pittsburgh were announced in 1989, and the museum opened its doors during a 24-hour celebration on May 13, 1994. Originally built in 1911 as a distribution center for products sold to mills and mines, The Warhol was redesigned by architect Richard Gluckman and features seven floors of gallery and exhibition space as well as an underground level that houses The Factory education studio and the conservation lab. Carnegie Museums of Pittsburgh is interested in candidates who, through their experience and collaborations, will contribute to diversity and excellence of the Carnegie Museums community.
This Full-Time position is eligible for the Carnegie Museums of Pittsburgh's many Benefits.
Please scroll to the bottom of this page to see information on the starting pay rate.
This is a union position.
The Curatorial Coordinator & Assistant works closely with the curators to ensure that the work flow for the artistic program for the Andy Warhol Museum functions effectively and efficiently. In collaboration with the Chief Curator and curatorial department team, they assist in compiling research and writing for collections, exhibitions, acquisitions, and deaccessions. The Curatorial Coordinator and Assistant is responsible for general administrative work. They work with the Chief Curator to develop an appropriate distribution of responsibilities for exhibitions, gallery rotations, and special projects.
Qualifications
Education and Experience:

• Requires a bachelor's degree (master's preferred) in art history, studio art, media studies, arts administration or comparable degree in a related field.
• A strong background in the visual arts is preferred, at least two years of administrative experience, preferably in a museum or comparable organization.

Knowledge, skills, and abilities:

• Candidate must have initiative to undertake and complete tasks and projects as they arise, to contribute intellectually to the content of exhibitions and permanent collection installations, and to coordinate and make recommendations for improving the overall functioning of the department.
• Requires strong research and analytical skills, ability to work collaboratively and collegially with staff and interface diplomatically with internal CMP colleagues, donors and outside professionals in the field; s/he must be highly organized and able to work both independently and as a productive member of a team.
• Outstanding written and oral communication skills are essential.
• Must be proficient in Microsoft Office programs, including Word, Excel, Access, Outlook, and PowerPoint, as well as with Internet-based, archives and collections research.
• Expected to gain familiarity with Sketch-Up and Adobe Creative Cloud Suite, and The Museum System (TMS) CMOA's collection management system.

PHYSICAL REQUIREMENTS: Work is primarily sedentary in nature. Some out-of-town travel and occasional evening and weekend work may be required.
Principal Accountabilities

• Assists with creating, developing, and maintaining exhibition checklists and object labels for internal collection rotations and temporary exhibitions.
• Drafts texts for portions of acquisition reports.
• Develops proficiency with museum's collections management system (TMS - The Museum System); inputs and updates information and generates reports and other documents using the system.
• Working with the curators and registrars, processes and tracks loan requests made of or by the departments.
• Fields questions regarding collections and directs inquiries to appropriate curators; follows up as required. Handles written correspondence as directed by the curators.
• Assists in compiling research and writing for collections and exhibitions.
• Sorts, files, and maintains records, correspondence, and other documents. In consultation with the curators, implements improvements to the systems as required. In accordance with accepted procedures, destroys outdated file materials or transfers them to inactive storage.
• Assists in managing and mentoring departmental interns.
• Prepares outgoing mail and interdepartmental correspondence for delivery.
• Tracks budgets and maintains accurate records of curatorial expenses; checks records against monthly statements; resolves discrepancies; and produces reports as required.
• Verifies, codes, and processes invoices, check requests, travel and entertainment reimbursements, and wire transfers in a timely manner.
• Manages curators' appointment schedule, travel arrangements, and itineraries.
• Manages arrangements for visits by artists, advisors, designers, and other professionals.
• Orders books as required.
• Assists with planning related to the annual exhibition calendar.
• Other duties as assigned.

The following PA Act 153 clearances, or proof of application of clearances, are required beginning employment and as a condition of continued employment: Pennsylvania Child Abuse History Clearance Pennsylvania State Police Criminal Record Check FBI Fingerprint Criminal Background Check Obtaining the required clearances is completed as part of the new hire process.
Carnegie Museums is an Equal Opportunity-Affirmative Action Employer - Minorities / Females / Veterans / Individuals with Disabilities / Sexual Orientation / Gender Identity
The above job description reflects the essential functions and qualifications for the position identified, and shall not be construed as a detailed description of all the work requirements that may be inherent in the position. The job description does not constitute an employment contract and does not alter the at-will relationship between CMP and the employee.
*GUIDANCE ON ESSENTIAL FUNCTIONS: The Americans with Disabilities Act ("ADA") requires employers to consider and accommodate qualified individuals with disabilities. An individual is qualified if he or she can perform the essential functions of a job with or without reasonable accommodation. An essential job function is any task that is a fundamental part of the job. When considering essentiality, one must focus upon whether the function is essential to this particular job and not to the department as a whole. Some additional guidance on essential functions follows below. Please note that the following guidelines are non-exhaustive. If you have any questions or need additional guidance, please contact Human Resources. A. Is the function required to be performed on a regular basis? If the function is rarely performed, it may not be essential. B. Is the function highly specialized? Is the incumbent hired for his/her expertise or ability to perform the function? The need for special expertise is an indication of an essential function. C. Does the position exist, at least in part, to perform the function? If so, the function is more likely to be essential. D. How much time is spent performing the function and how often? Note that even functions performed 10% of the time could be essential if they are required on a regular basis. E. Would elimination of the function fundamentally alter the job? If so, the function is more likely to be essential. F. What are the consequences of not requiring the incumbent to perform the function? If they are significant, the function is more likely to be essential. G. Are there a limited number of employees among whom the performance of the function could be distributed if the incumbent could not perform it? If so, it is more likely to be essential.
Other details

• Pay Type Hourly
• Hiring Rate $19.00

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