Correspondence Specialist (Writing/Editing Specialist)

The Correspondence Specialist in the Office of the President is responsible for originating and developing correspondence in the president's voice, ensuring accuracy and professionalism. The Office of the President is an exciting, fast-paced environment that operates with enthusiasm, efficiency, and dedication to IU. We seek an individual who takes great pride in their work, demonstrates initiative, and brings a 'team effort' mentality to join our staff.
Department-Specific Responsibilities

• Conducts independent research and collaborate with others in the office and across the university in the production of letters, as well as talking points and additional written communications as needed for the president.
• May also take on other projects as assigned.
• Interacts with the administration and their teams, internal and external constituents of the university, and other partners and special guests.
• Manages deadlines.
• Writes and edits clear, informative, and compelling correspondence and other communications products for the president of Indiana University.
• Independently corrects basic and complex grammar, spelling, punctuation, formatting, and syntax errors and performs edits that improve the overall writing quality of communications.
• Builds positive working relationships and regularly coordinates with offices and organizations across the university to gain the appropriate background information needed to formulate written materials and to determine additional opportunities for presidential letters.
• Assumes full ownership of the correspondence process from content creation to distribution.
• Manages special tasks as assigned and willing to take on responsibilities beyond the scope of job description as needed.
• May provide guidance to other Writing/Editing Specialists and student interns.
• May support operational functions of the office, such as opening/closing, reception, inventory.

General Responsibilities

• Writes and edits clear, informative written content for various communications needs, audiences, and publication formats, assessing for relevance, accuracy, and appropriateness, and tailors the degree of copyediting to a project's specific needs.
• Independently corrects basic and complex grammar, spelling, punctuation, formatting, and syntax errors and performs edits that improve overall writing quality of communications and ensure alignment with university mission, strategies, objectives, and brand and accessibility guidelines.
• Performs reviews of peer writing to ensure grammar, quality, tone, and level of depth are sufficient; may also review against requirements for specific publications, including content, length, brand guidelines, and deadline specifications.
• Regularly consults with writers, printers, faculty, staff, and other stakeholders to ensure adherence to writing and publication deadlines.
• Identifies user and audience needs and analyzes existing content usage to identify content gaps; plans, develops, and publishes internal and external communications.
• Drafts sample communications to be reviewed with manager at project deadline checkpoints.
• Maintains appropriate files.

Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required

• Bachelor's degree in English, communications, journalism, public relations, or related field

WORK EXPERIENCE
Required

• 2 years in relevant field

SKILLS
Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Seeks to acquire knowledge in area of specialty
• Highly thorough and dependable
• Demonstrates a high level of accuracy, even under pressure
• Ability to work within tight time frames and meet strict deadlines
• Ability to simultaneously handle multiple priorities
• Ability to drive multiple projects to successful completion
• Demonstrates familiarity with correct style and ability to write, edit, and proof text, including ability to read for content and correct accordingly

Preferred

• Demonstrates ability to communicate with diplomacy, sensitivity, and timeliness
• Ability to successfully work independently
• Ability to complete multiple, complex projects and tasks
• Demonstrates ability to conduct research and write independently
• Maintains a high degree of professionalism and confidentiality
• Ability to work under tight deadlines

Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Position may occasionally need to work on other campuses.
Work Location
Bloomington, Indiana
This is an in-person position
Advertised Salary
$50,000 - $55,000 per year based on experience
Work Hours
Monday- Friday
8:00AM-5:00PM
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure .
Job Classification
Career Level: Career
FLSA: Exempt
Job Function: Marketing & Communications
Job Family: Writing & Editing
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Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
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