Corporate Secretary & Executive Assistant

*IN PERSON ONLY NO REMOTE OPTION

At Bank of Central Florida, we believe in a client-focused approach to local banking. All positions are committed to being self-managed and entrepreneurial, while consistently embracing growth opportunities. Employees are dedicated to engaging with other team members in peer-to-peer solutions to propel Bank of Central Florida’s strategic objective of being the preferred community financial institution across Central Florida. We care about our team members, our clients, and our communities, and in doing so, our employees demonstrate servant leadership and volunteering within the community. Bank of Central Florida’s team reflects the characteristics of our core values and leads by example.

POSITION OVERVIEW

The Corporate Secretary & Executive Assistant performs various secretarial duties and administrative services for the Chairman & CEO and executive management. This position attends the monthly board of directors meeting, plans the annual board retreat, and records all board proceedings.

DUTIES AND RESPONSIBILITIES

· Manages the office area of the CEO, serving as administrator, secretary and receptionist.

· Composes and directs written communication to various people, both outside and within the financial institution.

· Processes letter of technical and confidential nature.

· Responsible for the physical flow of paperwork within the department, including filing, handling and dispersing incoming and outgoing mail, updating records, and compiling reports.

· Arranges appointments and meetings as requested by persons within and outside the financial institution.

· Assist with scheduling and preparation of meetings.

· Takes minutes at board of directors meetings and all official meetings as needed. Acts as official custodian of minutes and all proxies assigned by members.

· Screens telephone calls and visitors.

· Orders supplies, maintains office equipment, and tracks expenses for the same to submit for payment.

· Fulfill responsibilities under the Bank Secrecy Act and Anti-Money Laundering regulations. This includes identifying customers properly, initiating CTRs and SARs investigations as needed, utilizing OFAC records and maintaining appropriate records.

· Adheres to Bank’s policies and procedures and all Federal and State laws and regulations.

· Other duties as assigned.

COMPETENCIES

· Collaborative and Team Oriented: Fosters a culture of teamwork and collaboration by developing, maintaining, and strengthening partnerships with others to accomplish work goals and solutions that all team members can support.

· Detailed Oriented: Exhibits strong organizational skills, time management, and attention to detail. Intermediate skills with Microsoft Office suite, specifically Outlook, Word, and Excel.

· Adaptable: Adapts well to changes in work assignments and priorities. Approaches change positively and adjusts behaviors accordingly.

· Communication: Demonstrates strong interpersonal communication (verbal, written, and nonverbal) with internal and external clients. Uses active listening skills and communicates with honesty, integrity, and trust. Demonstrates high level of professionalism. Projects an approachable demeanor.

· Self-Motivated and Continuous Learning: Demonstrates initiative, accountability, and a high level of productivity. Committed to professional development through self-motivation, education, seminars, webinars, and other learning activities. Introduce new knowledge and skills on the job. Ability to learn and perform new duties and responsibilities.

· Critical Thinking and Problem Solving: Exhibits an inquisitive nature.Identifies issues and opportunities. Gathers information, analyzes issues, examines ideas from multiple perspectives, and solves problems in a timely manner with accuracy, clarity, logic, and open-mindedness.

· Creativity and Innovation: Generates innovative solutions and ideas for improvement and efficiencies.

· Service and Quality Focus: Values and earns client trust and respect through meeting and exceeding client expectations. Takes personal responsibility for resolving service problems. Presents in a positive manner with clients both internal and external.

· Self-Awareness: Maintains awareness of emotions and uses this information to guide one’s thinking and actions within a context of appropriate work behavior and performance, including periods of stress and adversity. Recognizes personal and professional strengths and limitations, areas for growth, and resources for improvement.

EDUCATION AND QUALIFICATIONS

· High school diploma or equivalent education required. Some college preferred.

· Minimum three years of prior work related experience preferred.

WORKING ENVIRONMENT AND PHYSICAL ACTIVITES

· General office environment that requires the extensive use of arms, hands, and fingers.

· Frequently required to sit for extended periods of time, reach with arms and hands, stand, walk, stoop, talk and hear.

· May be required to lift and/or move up to 20 pounds.

· All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

EEO/AA: Females/Minorities/Disabled/Vets

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)
• Corporate Secretary/Executive Assistant: 3 years (Required)

Work Location: In person