Corporate Safety Administrative Assistant

Pavion and our family of companies are seeking a talented and motivated Safety Administrative Assistant to join our corporate team.

Primary hours are Monday to Friday 8 am to 4 pm schedule in a professional office setting.

Primary Responsibilities:

• Respond to inquiries from both inside and outside of Pavion about the Health & Safety program regarding Safety policy and incident reports directing any technical questions to a Safety Officer

• Answer and respond to calls from the Safety Hotline during normal business hours referring emergencies and technical questions to a Safety Officer

• Answer and respond to inquiries received via the department’s email account referring emergencies and technical questions to a Safety Officer

• Maintain the Safety Management program by updating employee incident and training records, checking inspection reports, and assisting employees having trouble using the program

• Maintain the Emergency Alert system by monitoring emergencies, assisting employees having trouble using the program and keeping the Safety team updated on evolving critical incidents worldwide

• Support the Safety instructors by maintaining the registration program, inviting students to training using Outlook/MS Teams, updating training records, and mailing out training documents

• Schedule OSHA and DOT medical exams with the company’s network of providers

• Support Safety officers with other administrative duties as required.

Basic Qualifications:

• High School degree or GED.
• 3-5 years’ experience in an administrative role.
• Ability to successfully complete OSHA 30 safety certification within first year of employment.
• Experience with Microsoft office products and similar programs.
• Ability to pass a pre-employment drug test.

Preferred Qualifications:

• Associates’ degree
• Working knowledge of occupational safety

Disclaimer: This job description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required. The employer has the right to revise this job description at any time. The job description is not be construed as a contract for employment.

Pavion is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)