Address
Form of workPella Corporation
Corporate Communications Assistant
As the #1 most preferred national window and door brand by homeowners across the country* Pella leads the industry in innovation and design. Founded in 1925, Pella Corporation is comprised of the Pella Family of Brands and remains a privately owned company with a robust product offering and national distribution.
With 19 manufacturing locations, 11,000 + team members and more than 250 showrooms in the U.S. and Canada, Pella was named a top employer by Forbes and Newsweek in 2023. We have also received numerous accolades for innovation and design, including Fast Company's Most Innovative Manufacturers for 2022 and 2023.
At Pella, we want you to do the work you're most proud of. That's why we offer individualized talent development plans, cross-functional experiences, and opportunities for career advancement through personal and professional development. Together, with talent just like you, we are building the future of windows and doors. Ready to join us?
SUMMARY
We are seeking a highly organized and detail-oriented Corporate Communications Assistant who is passionate about our company and people to join our Employee Experience & Corporate Communications team. You will play a crucial role in supporting the efficient functioning of our department and assisting in the execution of various initiatives that support culture, DEI, employee engagement, Corporate Communications and social responsibility. You will work closely with the team, providing administrative and logistical support, managing calendars and travel arrangements, coordinating meetings and events, and ensuring smooth communication flow within the department and with external stakeholders. This position requires excellent organizational and communication skills, as well as the ability to handle multiple tasks and prioritize effectively with minimal supervision. This is an excellent role for those who seek to use their voice and talents to make a positive impact with our team members, customers and the communities we serve. This position serves as the Admin for the Director of Culture, DEI, Engagement & Corporate Communications, along with the broader team as needed.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
- Provide administrative support, including scheduling meetings, managing calendars, making travel arrangements, itinerary planning, and expense report creation and submission.
- Manage and prioritize incoming communications, including emails, phone calls, and mail, and respond or redirect inquiries as appropriate.
- Coordinates administrative resources for the department including ordering office supplies.
- Coordinate logistics for department and company-wide meetings as well as corporate events, including venue bookings, audiovisual setup, catering, engagement activities, and participant communications.
- Assist in the preparation and distribution of communication materials, presentations, and reports, ensuring accuracy and adherence to branding guidelines.
- Help maintain the department's management and collaboration systems, ensuring information is organized, easily accessible, and up to date.
- Assist in maintaining and updating media contact lists, databases, and distribution lists.
- Coordinates program activities and meetings with internal and outside agencies/partners and serves on planning committees for various efforts as assigned.
- Effectively manages assigned duties associated with special projects - as assigned to support the broader team.
- Support the department in tracking budgets, processing invoices, and maintaining financial records.
- Collaborate with cross-functional teams to facilitate effective meetings, communication and information sharing.
- Quickly learns and understands current and new technologies and helps the team adapt quickly to new applications of technology.
- Requires polished communication skills and occasional flexibility in work schedule to support key deadlines and company activities outside of normal business hours and days; being a strong team player who can effectively manage competing demands, and excellent organizational skills with great attention to detail.
- Provides backup support for HR Admin team.
- Works under minimal supervision. Handles confidential information.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Excellent organizational and time management skills, with the ability to prioritize tasks while being flexible and adaptable to changing demands to meet deadlines.
- Strong attention to detail, with a focus on accuracy and quality in all work.
- Exceptional written and verbal communication skills, with a professional and positive demeanor and a win/win mentality in all interactions.
- Ability to quickly learn various technologies and systems.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Strong interpersonal skills, with the ability to work collaboratively and build relationships with others
- Resourcefulness and problem-solving skills, with the ability to proactively address challenges and find solutions.
- Creativity is a plus.
EDUCATION and/or EXPERIENCE
Associate's degree (A. A.) or equivalent from two-year college or technical school; Bachelor's degree (B.A.) from four-year college or university is a plus; and one to two years related experience and/or training; or equivalent combination of education and experience.
LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups employees of organization.
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
COMPUTER SKILLS
Proficient in Outlook, Word, Excel, Power Point, Teams & SharePoint applications.
CERTIFICATES, LICENSES, REGISTRATIONS
None required.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
CONDITION OF EMPLOYMENT
Pella Corporation is committed to workforce diversity. Pella is a Tobacco-Free Work Environment. Pella participates in E- Verify. Pella will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.
EQUAL EMPLOYMENT OPPORTUNITY
Pella Corporation provides a working environment free of discrimination and harassment. Pella Corporation treats all persons equally, regardless of race, color, sex, religion, national origin, age or disability, as each is protected under federal law. A number of states in which Pella operates have laws protecting classifications of Team Members not necessarily protected under federal law. Therefore, Pella also treats all persons equally, regardless of political affiliation and belief, pregnancy, national origin, age, creed, marital status, military status, sexual orientation, mental disorder, veteran status, ancestry or handicap as each category is protected under a municipal ordinance or state law.
