Coordinator Of Payroll

Job Title: Coordinator of Payroll

Location: Financial Service

Pay Grade: Administrative Scale Grade A06

Work Calendar: All 12 month staff

FLSA Status: Exempt

GENERAL PURPOSE

Under the general direction of the Assistant Director of Payroll, this position performs technical work involving the coordination, calculation and set-up of employee contracts, contract changes and terminations.

MAIN JOB TASKS AND RESPONSIBILITIES

Process employee contracts and terminations

• Coordinate with Staffing Specialists and appropriate Payroll and Benefits staff to ensure needed personnel actions are entered and processed in a timely manner.
• Calculate correct daily, monthly and annual pay amounts and enter them in the payroll system.
• Calculate payoff information for employees who are not completing their contracts and process in the payroll system.
• Complete all steps of new hire, job change, termination personnel actions.
• Provide information to employees regarding their monthly salary allotment or payoff as necessary.

Reconcile and maintain records

• Reconcile contract changes with payroll entries.
• Maintain appropriate records and files.
• Maintain communication with employees regarding their salary payments.

Process Payroll Changes

• Verify time and leave reports submitted from schools and departments; and make changes as needed.
• Process and maintain leave records.
• File monthly payroll records accurately.

Support and demonstrate core values of Stafford Schools

• Engage in ongoing professional development relevant to the position.
• Respond to written and oral requests for information promptly and thoroughly.
• Maintain a clean, neat appearance, appropriate to position.
• Maintain a record of appropriate attendance and punctuality.
• Serve as a role model for students, colleagues, and the general public.
• Work in close harmony with colleagues, supervisors, and co-workers.
• Comply with all District and School policies and regulations, including but not limited to guidelines for confidentiality.
• Perform other related duties as required/assigned.

EDUCATION AND EXPERIENCE

• High school diploma with supplemental courses in bookkeeping, accounting and minimum of two years of related experience.
• Associates degree or Bachelor’s degree preferred.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge
  • Pay and deduction codes within ERP system.
  • Stafford County School Board policies and procedures.
  • Laws and regulations related to data privacy and pay principals
  • Standard office procedures, practices and equipment
• Skills
  • Operate computer and other standard office equipment necessary to maintain records.
  • Maintain and create intermediate Excel spreadsheets, Google Sheets and Google Docs.
  • Follow detailed procedures and perform mathematical computations with accuracy.
• Abilities
  • Work cooperatively in a team environment to meet goals
  • Organize and perform work independently
  • Meet deadlines for all work even when working on multiple projects
  • Show sustained effort and enthusiasm in quality and quantity of work

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

• Work environment is inside, with low, temperatures that are controlled and no exposure to chemicals or other negative air quality elements.
• The work is light work, requiring exertion of up to 20 pounds of force to move or lift objects.
• The following physical and mental abilities are representative of those expected to complete the essential functions of the job: standing for prolonged periods; sitting for prolonged periods; moving the hands, wrists, or fingers repetitively; moving with force on the back or lower body repetitively; feeling, grasping, or holding objections by hand; identifying colors visually; identifying objects in low light or distant conditions; communicating via spoken language; communicating via written language; perceiving sounds; making decisions using logic and rational thinking.

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations shall be made, as required by law, to enable individuals with disabilities to perform the primary job functions herein described.

Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties, just as though they were actually written out in this job description.