Cooperative Portfolio Manager

DEPARTMENT:Cooperative Contracts

LOCATION: This position may work remotely

SALARY: $88,000-$103,400

REPORTS TO: Deputy Chief Cooperative Procurement Officer

SUMMARY:

Do you know the difference between an invitation to bid and a request for proposal? Do you know why cooperative contracts add value to end users and share in the passion for advancing the procurement profession? Are you interested in developing and implementing innovative processes that will make procurement more agile, fluid, and responsive to current conditions? Do you want to make an impact on the lives of millions of people? If so, apply for the Cooperative Portfolio Manager position with PPAC.

The Cooperative Contracts team is searching for a Cooperative Portfolio Manager with senior procurement experience working in public or higher education procurement to join our team and support the development and administration of multiple Cooperative Portfolios for a wide variety of goods and services that are utilized by states, local public entities, higher education, and others throughout the country.

The Cooperative Contract team provides the highest standard of excellence in public cooperative contracting. By leveraging the leadership and expertise of public procurement entities and their combined purchasing power, the Cooperative Contract team delivers the highest valued, reliable and competitively sourced contracts – offering public entities low prices and valuable terms and conditions.

The Cooperative Portfolio Manager provides leadership, coaching, guidance, and support to the Lead Entity Contract Administrators and to the Sourcing Teams as they develop and administer multi-entity master agreements. The position is also responsible for consulting and assisting in performing the marketing, education, and outreach activities of promoting the cooperative and the cooperative’s contracts.

DUTIES AND RESPONSIBILITIES:

Portfolio/Contract Initiation Activities:

• Conducts market research, spend analysis forecasting, and return on investment projections in order to develop cooperative contract portfolio recommendations for the Cooperative Contract team’s consideration.

• Organizes multi-entity and multi-disciplinary sourcing teams and facilitates sourcing team activities through the solicitation, award process, and contract administration.

• Assists, supports, and coaches designated lead entity contract administrators in leading cooperative solicitation processes and administering the resulting Master Agreements based on current cooperative contract team processes.

• Facilitates frequent sourcing team conference calls and face-to-face meetings.

• Reviews, and assists drafting RFPs prior to release to ensure consistency with Cooperative Contract team guidelines. Coordinates legal review of RFPs prior to release. Coordinates the messaging to procurement leaders on the release of the RFP. Develops the annual budget for each sourcing team.

• Builds and manages relationships with purchasing staffs, lead contract administrators, sourcing team members, contract users, and suppliers.

• Facilitates potential lead entities in developing, analyzing, and planning new cooperative contracting opportunities to share success and lessons learned.

• Identifies innovative and new Cooperative Portfolios.

• Responds to inquiries from lead entity contract administrators, contract users, existing and potential suppliers on becoming a supplier for the Cooperative Contract team.

• Works with entities to review existing contracts for potential adoption by PPAC, and works with the entity, legal, and the supplier to make any necessary amendments.

Contract Maintenance Activities:

• Coaches Sourcing Teams to identify opportunities for greater contract usage and penetration through cooperative procurement contract data analysis.

• Explores innovative uses of technology and contract sourcing teams to improve contract management.

• Coordinates and tracks cooperative contracting activities within the Cooperative Contracting Team and monitors competing cooperatives.

• Conducts education, outreach, and customer service activities of Cooperative Contract team, promoting the cooperative and the cooperative’s contracts.

• Develops and executes plans to promote Cooperative Contract team activities and contracts that have been assigned under the general direction of the Chief Cooperative Procurement Officer.

• Coordinates with other PPAC team members on a variety of different assignments that involve education and outreach including participating in, planning, developing, and moderating webinars and other outreach to achieve PPAC goals and objectives.

• Frequently travels to facilitate sourcing team meetings, coach the lead enity contract administrator, facilitate contract supplier kickoff and review meetings, and to represent PPAC at various state and local events.

• Provides regular updates to the PPAC Cooperative Contract team website and tracks usage.

• This position requires the individual to work from a home office and includes travel potentially multiple times each month.

Relationship Building Activities:

• Establishes and enhances relationships with entity chief procurement officers and local procurement staff.

• Provides education and consultation regarding the value proposition of participating in the cooperative and utilizing Cooperative Contract team Master Agreements.

• Establishes relationships with local government, higher education, K-12 schools and other eligible users and promotes the role and value of central state procurement officers who leverage the purchasing power of Cooperative Contract team contracts.

• Supports strategic relationships with contractors, ensuring effective marketing communication and coordination and an in-depth understanding of effective marketing initiatives.

• Promotes and represents PPAC Cooperative Contract team at conferences, conventions, and other meetings.

• Supports key metrics vital to assessing and messaging performance.

MINIMUM QUALIFICATIONS:

• At least 5 years experience conducting all facets of complex public procurements, as well as contract administration for a wide variety of goods and services.
• Incredibly organized and able to work effectively either independently or in a group setting.
• Excellent interpersonal, public speaking, and written communication skills.
• Excellent public relations skills and abilities.
• Proficient computer skills including Word, Excel, PowerPoint and other web-based applications.

PREFERRED QUALIFICATIONS:

• Relevant current certifications such as CPPB, CPPO, CPM, CPSM, etc.