Address
Form of workCONTRACT REVIEW SPECIALIST II
Chicago Department of Transportation (CDOT)
Division of Administration
Contracts Section
Number of Positions: 1
These positions are open to the general public and to all current city employees covered under the terms of the City's collective bargaining agreement with the AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES (AFSCME) - (BARGAINING UNIT #01, 03, 04, 05). Only employees currently in City job titles in this bargaining unit are eligible to bid.
BID INSTRUCTIONS:
Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en
AND
1. Check the box on your profile titled "Currently employed by the City of Chicago".
2. Enter your employee ID ( located on your pay stub labeled 'payee/employee number').
3. Select your correct bargaining unit.
FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION
Under general supervision, performs procurement contract maintenance and support functions related to contract monitoring, research, preparation, and processing of contract development, contract modifications, extensions, limit increases, and price adjustments, and performs related duties as required.
ESSENTIAL DUTIES
- Assists in coordinating purchasing functions within an operating department and advises internal and external customers concerning procurement procedures and requirements used in the competitive bid, Request for Proposal (RFP), Request for Qualifications (RFQ), and other methods of procurement.
- Reviews contracts submitted bids and proposals, and subcontracts for accuracy, completeness, adherence to specifications and regulations, language and terms and other contractual matters.
- Assists in the preparation of required documents including identification of funding, scope of services, specifications, compensation structure, and other required supplemental documents for submission, review, and processing.
- Proofreads contract-related documents for accuracy, examining them for correctness and other considerations, and recommends solutions.
- Reviews "Transition-Out" provisions of contracts to verify adherence to procedures and requirements, prior to a contract's termination or expiration.
- Assists in coordinating the preparation and submission of departmental contract documents including the preparation of detailed specifications by users, contract documents and other information and support documents required by the Department of Procurement Services.
- Monitors contract expiration dates and processes contract modification forms for needed time extensions, vendor limit increases and price adjustments.
- Assists in providing information to vendors and the public regarding program requirements and the application process for disadvantaged, minority and women owned business enterprise (DBE/MBE/WBE) programs.
- Maintains contract records and files and prepares reports on the status of departmental contracts, expenditures, and related contract information.
- Maintains a list of vendors supplying goods and services needed by the department.
- Maintains records of pre-qualified vendors and coordinates the preparation of task orders.
Additional duties may be required for this position.
NOTE: WHERE APPLICABLE RESUMES, CERTIFICATES, AND DRIVER'S LICENSE MUST BE SUBMITTED AT TIME OF APPLICATION .
Location: 2 N. LaSalle, Suite 1050
Chicago, IL 60602
Days: Monday-Friday
Hours: 8:30 a.m. to 4:30 p.m.
Salary: $62,784/Annually
Application Period: 12-1-23 to 12-29-23
THIS POSITION IS IN THE CAREER SERVICE
Qualifications
Ø Two years of work experience in reviewing contract documents for the procurement of materials, supplies or services, or an equivalent combination of education, training, and experience .
NOTE: To be considered for this position you must provide information about your educational background and your work experience. You must include job titles, dates of employment and specific job duties . (IF you are a current City employee, Acting Up cannot be considered). If you fail to provide this information at the time you submit your application, it will be incomplete, and you will not be considered for this position. There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume fields.
Educational & Employment Verification:
Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diploma must be accompanied by a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.
SELECTION REQUIREMENTS
This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected. The interviewed bidders possessing the qualifications best suited to fulfill the responsibilities of the position will be selected in seniority order according to the collective bargaining agreement .
Preference will be given to external candidates possessing the following :
• Previous work experience reviewing contract documents for the procurement of materials, supplies or services.
• Previous work experience with all contract types including construction, professional services, commodities, and work services.
• Previous work experience in processing encumbrances.
• Proficient in Microsoft Office including Excel and Outlook.
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.
City of Chicago Department of Human Resources
Brandon Johnson, Mayor Commissioner Pending
Applications for this position will be accepted until 11:59 pm C.D.T. on 12-29-23
