Company Overview

Founded in 1990, Kauffman and Associates, Inc., (KAI) is an American Indian– and woman-owned management consulting firm dedicated to uplifting American Indian and Alaska Native (AI/AN) people, tribal and urban Indian communities, and social sector programs. We value Indigenous Knowledge and believe in the inherent strength, resilience, and sovereignty of tribal nations to find community-led solutions for intergenerational healing, wellness, and growth. Our expertise spans many specialty areas, including behavioral health, public health, education, and tribal affairs. We work closely with diverse stakeholders, combining stories of lived experiences with data-driven insights, to drive positive change across Indian Country. At KAI, we do work that matters!

Contracts Manager (Professional Services)

The Contracts Manager (CM) is responsible for monitoring and supervising the contract administration process, including providing guidance to a team of contract administration and pricing professionals. The CM will provide oversight, guidance and technical support in implementing service delivery of professional services contracts with various federal agencies, state and tribal governments, and nonprofit/for-profit entities.

Essential Job Functions

• Provides hands on contract administration support regarding all contracts and their requirements, including contract award initiation, modifications, general correspondence, close out, and review of contract documents highlighting non-standard terms, and identifying issues of concern
• Maintains compliance of company and project contracts
• Work with Contracts Management Team to formulate and execute contractual documents
• Ensure compliance with Federal Acquisition Regulation (FAR), General Services Administration (GSA) schedule, and other regulations, as required
• Interface on a regular basis with staff at all levels of KAI’s programs, and departments as well as its clients’, and partners to build effective relationships
• Prepare, review and evaluate cost proposals, contracts, subcontracts and other bid documents, as well as other agreements required within contract awards (e.g., hotel agreements)
• Maintain electronic contracts database (Contract Management Database)
• Maintain corporate status registrations including but not limited to System for Award Management (SAM).gov, SBA, GSA
• Maintain tracker of corporate signature process

Demands/Complexity

The CM is responsible for ensuring compliance of all company and project contracts. The duties, amount of guidance or direction received, work situations, and latitude for decision-making will vary in degree of complexity or difficulty. The position will exercise independent judgment in the matters related to assigned duties.

Supervisory Responsibility

None at the moment, but subject to change with organizational needs.

Contact with Others

The CM will communicate face to face, by email and by telephone with all employees of KAI on a frequent and regular basis. The CM will also communicate frequently with external corporate contacts, primarily federal and private agencies regarding contract management, ranging from simple exchanges of information and coordination of activities to more complex problem-solving issues. The position may have limited communication regarding corporate regulatory audits. Communication with others in this position can have a substantial impact for the company.

Specific Job Skills

• Comprehensive knowledge of service delivery of government contract management and procurement processes
• Prior experience in preparation of pricing proposals, rate development and price/cost analysis
• FAR, Federal Travel Regulations (FTR) knowledge and other pertinent contracting requirements, (i.e. GSA and SBA regulations, etc.)
• Highly proficient with MS Office (Outlook, Excel, Word)
• Effective communication skills, written and oral
• Proficiency using cloud-based software platforms for dynamic work management (i.e. Quickbase, Contract Management Database)
• Ability to perform in a high volume, time-sensitive and deadline driven environment
• Maintain confidentiality
• Strong organizational skills, ability to prioritize multiple assignments and meet deadlines

Education and Experience

• Bachelor’s degree required (business, finance, accounting, or related field)
• At least 8 years of related experience
• Certification in federal contracts management (preferred)

Job Conditions

The CM position is fully remote. The position may include limited travel, occasional meetings after hours, occasional extended hours, and interruptions from time to time. Close computer work for extended periods of time will be required.

Disclaimer

This job description is not to be construed as an exhaustive list of all responsibilities, duties and skills required of this position. All KAI employees may be required to perform duties outside of their normal responsibilities from time to time, as needed, to meet the ongoing needs of the organization.

Benefits Overview

• 80% company paid medical insurance premiums; portion of family paid
• 50% company paid dental insurance premiums; portion of family paid
• Vision insurance
• $50K company paid life insurance
• Partial internet reimbursement
• 15 days of annual leave in first year
• 100% Remote work
• Matching 401K with immediate vesting
• EAP

Position Status: Full Time Exempt – Fully Remote