Confidential Human Resources Administrative Assistant

Salary: $65,063.00 Annually
Location : Yakima, WA
Job Type: Exempt Professional
Job Number: 23-117
Division: Human Resource Services
Opening Date: 12/13/2023
Closing Date: 1/12/2024 11:00 PM Pacific
Description
Yakima Valley Community College is one of the oldest community colleges in the state of Washington. Founded in 1928, the college has a long tradition of quality in teaching and in its commitment to students.
Our Mission Statement:
YVCC enriches and enhances individuals and communities by delivering accessible, student-centered education. YVCC addresses the needs of our diverse communities by providing learning opportunities in basic literacy; academic, professional, and technical education; and lifelong learning.
Yakima Valley Community College is accepting applications for one Human Resource Administrative Assistant in the Office of The President - Human Resource Services. This is a full-time exempt professional position, with a salary of $65,063 annually, plus a full state benefits package.
The Confidential Administrative Assistantwill exercise independent judgment in providing human resource policy and procedure guidance including budget reconciliation and meeting scheduling. The position requires contact with all areas of the college organization, as well as with Washington state educational and regulatory agencies, community college counterparts across the state, and the communities of the Yakima Valley.
Under the direction of the Executive Director of Human Resources the Administrative Assistantexercises delegated decision-making authority and utilizes judgment to solve unusual administrative problems consistent with the objectives and policies of the college. The Administrative Assistant to the Executive Director helps to establish and maintain a positive environment and image for the college by serving as the primary point of contact for the many people who make contact with the Executive Director's office, screening phone calls, staff, and visitors addressing needs as appropriate, and prioritizing follow-up activities. The Administrative Assistant to the Executive Director assists in developing, planning, and implementing special projects, as assigned by the Executive Director.
This position reports to the Executive Director of Human Resource Services. This position may be asked to represent the Executive Director's interests and provide interpretation or explanation of Department policies or viewpoints in the Executive Director's absence.
Essential Tasks
Minimum Qualifications

• Associate of Arts degree; AND/OR 2-3 years recent experience as a full-time human resource professional
• Demonstrated proficiency in the use of Microsoft applications
• Demonstrated current knowledge of human resource policies and procedures
• Recent full-time experience as a support staff in an office environment

Preferred Qualifications

• Bachelor's Degree in Human Resources or a closely related field
• Experience working in higher education with human resource policies and procedures, including but not limited to those for administrative/exempt, faculty, and classified staff
• Experience with Onboarding, Offboarding, Recruitment, Payroll, Class and Compensation, Talent Acquisition, Benefits, Leave and other software currently used in Washington State Community College Human Resource offices
• Experience with CTCLink (An Oracle Peoplesoft Human Capital Management Systems)

Knowledge of:

• Microsoft Excel, Access, and Word at the intermediate/expert level.

Ability To:

• Possess a high level of organizational skills and excellent written, verbal, and active listening communication skills
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies at all levels within and outside the College community
• Thorough knowledge of administrative techniques and procedures and the ability to implement them
• Ability to review documents for spelling, grammar, and proper citation; ability to create, compose, and edit written materials
• Use of electronic technology and media and demonstrate expert skills in employment recruitment and hiring process software
• Proficient in the use of Microsoft applications, including but not limited to Microsoft Word, Excel, Access, and PowerPoint
• Ability to handle multiple tasks simultaneously and balancing priorities is required
• Knowledge of business ethics, human relations, and accounting
• Effective communication in an office setting
• Positive and effective personal values that are aligned with the community college mission
• Ability to effectively work with faculty, staff, and students with diverse backgrounds and abilities
• Knowledge of the College's policies, procedures, rules, and regulations and with Washington State's WAC and RCW pertinent to his/her job responsibilities
• Use relational databases and develop queries, reports, and solutions
• Relate well to diverse populations, students, faculty, staff, and the general public in a friendly, courteous, respectful, and professional manner.

Qualifications
Position Responsibilities:

• Serves as confidential Administrative Assistant to the Executive Director of Human Resource Services by providing coordination of office operations, as well as a wide variety of administrative duties
• Provides administrative support and assistance for the Executive Director of Human Resource Services
• Provides confidential administrative and clerical support to the Executive Director. Maintain the Executive Director's online calendar and establish priorities at own discretion. Facilitate the Executive Director's attendance at scheduled meetings; coordinate travel arrangements and complete travel documents
• Coordinate and/or complete the preparation of documents related to travel, purchasing, payroll, budget, event coordinating, etc.
• Sign correspondence after clearing technical or policy content with the Executive Director; screen, prioritize, and distribute correspondence and other college documents
• Process incoming mail; screen and prioritize materials for the Executive Director's action. In the absence of the Executive Director, forward the same with appropriate notations to the Executive Director's designee as appropriate
• Assist in the development and monitoring of the department budgets. Maintain a desktop budget and coordinate with other staff to correct any discrepancies that may occur
• Receive and respond to telephone calls and visitors for the Executive Director in a timely and professional manner, providing direct communication on behalf of the Executive Director as required
• Assure adequate office supplies and an effective, efficient filing system for the Human Resources office
• Affirmative Action in various confidential college issues and personnel processes
• Assists with the drafting of position statements, documents and memorandums for the Executive Director of Human Resource Services and Affirmative Action to review and approve pertaining to a wide variety of human resource-related policies, and/or operational practices
• Gathers, analyzes, and prepares reports containing complex data pertaining to employment status, including but not limited to Affirmative Action, Management Information Systems (MIS), appropriate qualifications and other reporting
• Assists in preparations for collective bargaining negotiations, and other special projects
• Assists with the coordination and processing of grievances, complaints, and appeals through applicable collective bargaining agreements
• Maintains confidential data relating to personnel and labor relation matters
• Compiles, reviews, and organizes exhibits evidence and other information for grievance, administrative and other hearings as appropriate
• Assists with the coordination of training programs and evaluation of data
• Monitors human resource budget
• Assists with documenting, tracking, and processing Information and public records request
• Perform other duties as assigned

Supplemental Information
Application Instructions:
To apply for this position you MUST submit a complete YVC Online Employment Application, and include the following REQUIRED attachments:

• A cover letter describing how you meet the qualifications of this position (a generic cover letter will not be accepted)
• A current resume (a resume will not substitute for the "work experience" section of the online application
• Three (3) professional references (personal references do not count as professional)
• Unofficial transcripts for confirmation of degree (if minimum qualifications require a degree). The successful candidate will be required to submit official transcripts at time of hire
• Certifications/Credentials as required for fulfillment of the minimum qualifications

Please note: Failure to follow the above application instructions will lead to disqualification. Please do not include any attachments other than the ones requested above. E-mailed documents will not be accepted after the closing of the recruitment or in lieu of attaching your documents to the online application.
Employment Information: Those applicants invited to interview may be required to complete a skills test.
Candidates will be subject to a Criminal History Background Check as a condition for consideration of employment.
"In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire."
Yakima Valley College does not discriminate against any person on the basis of race, color, national origin, disability, sex, genetic information, or age in admission, treatment, or participation in its programs, services and activities, or in employment. All inquiries regarding compliance should be directed to the Director of Human Resource Services, YVC, South 16th Ave. & Nob Hill Blvd., Yakima, WA 98902; or call 509.574.4670. Click here for the full non-discrimination statement.
Applicants with disabilities who require assistance with the recruitment process will be accommodated to the extent reasonably possible.
All positions are subject to funding.
Yakima Valley College offers a selection of health and retirement plans allowing you to take advantage of the plans that work for you. We also offer paid leave, development and career opportunities, and other compensation benefits. Benefit packages are a key component of our Total Compensation Model.
Insurance Benefits
Yakima Valley College offers medical (including vision), and dental. There are several medical plans with affordable monthly premiums that offer coverage throughout the state. Employees are also covered by basic life and long term disability insurance, with the option to purchase additional coverage amounts. To view premium rates, coverage choice in your area and how to enroll, please visit the
Retirement and Deferred Compensation
State Employees can elect to become members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the ' web site. Employees can elect to participate in the Washington State Board Retirement Plan instead, check out for more information.
Employees also have the ability to participate in the (DCP), a supplemental retirement savings program that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Please refer to the for more detailed information.
Paid Leave and Other Incentives
In addition to the benefits above, full time adiministrative employees accrue up to 24 days of vacation, 12 sick days, and 2 personal days each year. Full time employees are also able to take advantage of waived tuition, scholarships and other professional development opportunities.
Contact our Human Resources team with any additional questions you may.